11-18-2014 LIB MIN MEETING OF ELK RIVER PUBLIC LIBRARY BOARD
DATE: November 18, 2014 TIME: 5:00 PM LOCATION: Elk River Library
• Board Members Present: Jayne Dietz, Mary Eberley, Willie Jackson, Sarah Holmgren and
Nicole Novotny
Board Members Absent: All Present
Others Present: William Hollerich- Library Services Coordinator, Brandi Canter-Patron Services
Supervisor, Mayor John Dietz
1. CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library
Board was called to order at 5:00 PM by Jayne Dietz.
2. CONSIDER AGENDA
Mary Eberley MOVED and Sarah Holmgren SECONDED to Consider Agenda Motion
Passed 4 to 0.
3. CONSENT AGENDA
3.1 Secretary's Report
• September 23, 2014, Regular Meeting Minutes
3.2 Treasurer's Report
• September and October 2014, Revenue & Expense Reports
3.1 Secretary's Report
• September 23, 2014, Regular Meeting Minutes
Move Treasure Report to Regular Agenda.
Add to New Business: Memo from City Administrator.
Sarah Holmgren MOVED and Mary Eberley SECONDED to Consent Agenda with
edits and addition Motion Passed 4 to 0.
4. OPEN FORUM: No residents and guest.
5. VISITORS
5.1 Tim Simon attended because Gary Lore to give fire place options. It was
noted that over $30,000.00 has been spent on repairs of fire place in the past. This has not
yielded success
There are 3 options:
1. Remove parts, cap gas line and replace with art work. Cost would be approximately,
$700.00.
2. Put in an Electric LED Insert(Dimplex), additional wiring, cap gas line and remove
parts. Video (Dimplex Product)was viewed by Board Members. Cost would be up to
approximately, $1,825.00 for this option.
3. To repair fireplace to operational status would require new work plans, venting the
system and additional plans. Bid given from Wentz & Associates located in Edina,
MN. Would be approximately $18,000.00
Mary Eberley MOVED and Sarah SECONDED to accept option #2 with understanding that 2
Dimplex Products may be needed. Initially Tim will order one to start. Motion
• Passed 5 to 0.
November 18, 2014 Page 1
. 6. GENERAL BUSINESS
6.1 Librarian's Report:
Will gave update on fall programs. Plans to utilize electronic counters to tally participants.
GRRL installed seven new computers.
6.2 Regional Supervisor's Report: Board of Trustees meeting tonight. Plans are
to hire a consultant to search for a new Director. Brandi going on a Medical leave for
several weeks. Any GRRL concerns should be forwarded to Will in Brandi's absence.
6.3 Old Business
• Distribute to Board Members: GRRL Annual Reports, Updated City Board
Handbooks
• Landscape Update: Final Invoice from Great Northern Landscapes was
accepted and paid. Question: Newly planted trees need to be evaluated
in spring to determine if survived. Additional pine trees may need to be
removed in the spring if they do not survive until spring. Rodney is aware
of questionable survival of trees.
• Capital Improvement Plan (CIP) 2015-2019: Will and Tim Simon
worked on document. Board discussion. This is a new document that
Board will start to do yearly to give the Council an idea of what are short/
long term needs/cost that are related to the Library. Note: City is doing
the street project and perhaps Library asphalt needs can be included in
the street project. Jayne has already contacted Rodney about getting
bids for concrete and asphalt for front entrance. She will contact Rodney
regarding forwarding this information to Justin, City Engineer for
consideration and combining with the City Street Project. This is a high
• priority that this is done as soon as weather permits.
• On Wednesday, November 12, 2014, an 84 year old patron fell while
walking to her car. Staff called 911 and patron transported to hospital.
Question: How to address blood on the side walk? Mayor to check with
city staff how this should be handled.
6.4 New Business
• Nicole Novotny Departure: The position will be advertised. All people to
apply and be interviewed by the Council and Appointed by the Mayor.
Nicole expressed regrets leaving.
• Mary has applied to GRRL Board and will most likely be approved.
• Minute's format: Discussed and reviewed.
• Memo from Cal, City Administrator regarding meeting held with Will and
Brandi will be shared by Mayor John Dietz at the January meeting.
7. ADJOURNMENT
Sarah MOVED and Jayne SECONDED to Adjourned
Motion Passed 5 to 0 at 5:45 PM
Minutes submitted by Will Hollerich.
I
Tina Allard, City Clerk Jayne'Dietz, LibEaryyBoard Chair
November 18, 2014 Page 2