03-24-2015 LIB MIN MEETING OF ELK RIVER PUBLIC LIBRARY BOARD
DATE: March 24, 2015 TIME: 5:00 PM LOCATION: Elk River Library
• Board Members Present: Jayne Dietz, Mary Eberley, Willie Jackson, Sarah Holmgren and Britt
Aamodt
Board Members Absent: All Present
Others Present: William Hollerich- Library Services Coordinator, Brandi Canter-Patron Services
Supervisor, Elk River City Counsel member, Jerry Olsen, Michael Hecker, City Parks and
Recreation Director and Rodney Schreifels, City Park Maintenance Supervisor
1. CALL MEETING TO ORDER
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library
Board was called to order at 5:00 PM by Jayne Dietz. New member Britt Aamodt
sworn in by Jayne Dietz.
2. CONSIDER AGENDA
Sarah Holmgren MOVED and Mary Eberley SECONDED to approve Agenda, Motion
Passed 5 to 0.
3. CONSENT AGENDA
3.1 Secretary's Report
■ January 20, 2015, Regular Meeting Minutes
3.2 Treasurer's Report
• January & February 2015, Revenue & Expense Reports
tMaryEberly MOVED and Sarah Holmgren SECONDED to approve Agenda. Motion
Passed 5 to 0.
4. OPEN FORUM: No residents or guests.
5. VISITORS
5.1 Michael Hecker, City Parks and Recreation Director. Michael addressed the
pavers that need to be replaced in the front entrance to the library and the turnaround.
5.2 Rodney Schreifels, City Park Maintenance Supervisor. Rodney brought
estimates from 3 companies to repair the front entrance and the turnaround that currently
have pavers. The estimates were for concrete, asphalt, and pavers. Rodney's preference
between the 3 companies was ACI.
Mary Eberley MOVED to replace turnaround with asphalt, Jayne Dietz SECONDED, motion
passed 5 to 0.
Mary Eberley MOVED to use ACI to do the asphalt work, at a bid of$10,760.00, Sarah
Holmgren SECONDED, motion passed 5 to 0.
Mary Eberley MOVED to replaced front entrance with concrete, Sarah Holmgren
SECONDED, motion passed 5 to 0.
Mary Eberley MOVED to use Art of Concrete to do the concrete work, at a bid of$7,260.00,
Jayne Dietz SECONDED, motion passed 5 to 0.
5.3 Rodney also brought an estimate of$8,960.00 from Schmidt Curb Company to
replace the curb bumpers in the parking lot with standard curbs with curb cuts to allow
drainage. Mary Eberley MOVED to replace curb bumpers with a company chosen by
Rodney, at a cost not to exceed $7,000.00. Rodney to get a second bid. Jayne Dietz
SECONDED, motion passed 5 to 0.
5.4 Rodney recommended replacing four trees on the south side of the parking lot.
March 24, 2015 Page 1
• He brought an estimate from Great Northern Landscapes to replace the trees for
approximately $1,700.00. He also recommended starting to replace approximately 6 trees
per year over the next three to four years along the buffer line. This item will be brought
back to the board for discussion at the May meeting. If approved, it would be added to the
Capital Improvement Plan.
Mary Eberley MOVED to replace the four trees using Great Northern Landscapes, Britt
Aamodt SECONDED, motion passed 5 to 0.
5.5 Rodney also recommended the board consider asphalting the easement that
goes from the parking lot to Denver St. This would eliminate the damage done to the grass
in the winter when city staff plows this easement. This will be on the May agenda.
6. GENERAL BUSINESS
6.1 Librarian's Report:
Will shared how the new procedure for submitting work orders to the city for things such as
window repair, pest control, ect, works. The library hosted a successful story time with
author David LaRochelle and illustrator Mike Wohnoutka. Their collaboration, MOO, was
read aloud and children were able to create their own story.
6.2 Regional Supervisor's Report: Brandi reported that the Executive Director
search has been narrowed to six candidates. The board is also looking to hire for an
associate HR positon that is currently open. GRRL is working on a pilot project to facilitate
registering students for public library cards, in light of the growing need for online tools and
databases. Legacy funding ends in June. Regional Library Basic System Support(RLBSS)
111 funding is GRRL's second largest funding source and has only been increased once in the
last 20 years.
6.3 Mary Eberley's Report: Since being appointed to the GRRL Mary has
attended 2 meetings, with the primary focus of the board currently being to hire a new
Executive Director. The board will meet monthly for the next 6 months and the April meeting
will begin the initial budget process for the upcoming year.
6.4 Old Business
none
6.5 New Business
• Artist Carl Zachmann's windmill artwork has won a citywide contest and
will be installed near the front entrance of the library. The Board had
issues with the proposed location of the artwork and expressed frustration
at not being notified of the contest itself. Board Chair will contact Colleen
Eddy, the city's Economic Development Specialist to get details and will
update Board at the May meeting.
• Friends of the Library are wanting to hang a large banner on the library
for the book sale. To hang the banner, hooks would be installed into the
building.
Mary Eberley MOVED to approve the banner hanging on the building if
this meets city code and is approved by Gary Lore, City Building
Supervisor, Britt Aamodt seconded, motion passed 4 to 1. Wille Jackson
opposed.
411 • Older art work was found in storage including a large number of prints.
Will will consult with Nancy Gongoll and Mick Stoffers to see if the art
work belongs to the library and what should be done with it.
March 24, 2015 Page 2
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7. ADJOURNMENT
Britt Aamodt MOVED and Mary Eberley SECONDED to Adjourn
Motion Passed 5 to 0 at 7:15 PM
Respectfully submitted,
Sarah Holmciren
Libra Boar• retary
Tina Allard, City Clerk Jayn Dietz, Library Board Chair
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