3.1. SR 08-08-2016 EGty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 3.1
Agenda Section Meeting Date Prepared by
Worksession August 8, 2016 Lori Ziemer,Interim Finance Director
Item Description Reviewed by
2017 Budget Cal Portner, City Administrator
Reviewed by
Action Requested
Continue review of 2017 budget.
Background/Discussion
Following is an overview of the Police, and Fire &Building Safety.
Attached are the preliminary budget worksheets for those departments along with the proposed 2017
department/division goals. Let staff know if you would like more detail.
Police:
Administration—Personal Services increased for normal cost of living adjustment, step increases, and the
wage incentive program approved for the captains. Office Supplies increase reflects the reallocation in 2017
to purchase all computer/technology replacements ($23,500) from Police Administration budget. The
Telephone increase is due to providing additional smart phone devices to staff and data usage charges for
squad PC's. Travel, Conferences &Schools increase is for additional training for police command staff. The
Dues &Subscription increase due to electronic police policy manual previously kept in the Safety budget.
Patrol—The decrease in is related to reallocating the Support Services Sergeant to the Support Services
budget in the Personal Services category. The Fuels &Lubes increase is reflective of actual usage charges.
The Operating Supplies line item is adjusted for the additional cost of ammunition and tactical body armor.
Investigations — Operating Supplies increases for the purchase of desktop scanners and additional camera
equipment for the investigators. Travel, Conferences &Schools increase is for Drug Task Force training.
Support—The Personal Services increase reflects the reallocation of the Support Services Sergeant. Operating
Supplies is adjusted to reflect computer/printer replacements being moved to Police Administration for
2017. The increase in Travel, Conferences &Schools reflects additional crime prevention training in 2017. The
Contractual Services is decreased for animal impound costs.
Reserves — Operating Supplies is adjusted to reflect the reallocation of computer/technology equipment.
Public Safety Building—Operating Supplies increase is for the purchase of a floor care machine. The
Building Repair/Maintenance increase is for replacement of the awnings on the public safety building.
POWERED 6T
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Fire and Building Safety:
Fire Administration—Includes the positions of Fire Chief,Deputy Chief and Administrative Assistant.
The Fuels &Lubes increase is reflective of actual fuel usage. Unifoa-n Alloarance decreased due to
implementation of the Fire department Honor Guard in 2016. Other Professional Services decrease reflects
consulting for customized reports and analytics. Travel, Conferences &Schools includes attendance at a
national conference. The decrease in Insurance is based on the insurance renewal as of 7/1/16. Building
Repair&Maint. increased due to the rebuild of pressure regulators required at Station 1 and 2.
Fire Operations—The Fire Operations budget includes the paid on call fire firefighters. The Operating
Supplies is adjusted for the following items:
• Personal protective equipment— ($6,000)
• SCBA packs - $6,000
• Fire equipment for Ladder 1 and Engine 1 - $4,800
• Washer/dryer for Station 1 & 2 - $2,000
See the capital outlay summary sheet for equipment replacements.
Emergency Management—The Travel, Conferences &Schools line item includes a full-scale exercise
($6,500). EqupmentRepan-&Maint. increased for emergency siren maintenance. See the capital outlay
summary sheet for equipment replacements.
Code Enforcement—The Code Enforcement budget remains consistent with 2016.
Fire & Building Safety—The Oce Supplies decreased due to technology equipment that was in the 2016
budget. The overall budget remains consistent with 2016.
Safety—Includes all the city-wide training and supplies. It is funded via our Insurance Reserve Fund
which we have historically received a dividend for liability insurance and recently workers compensation.
We expect the dividend to continue to cover our Safety budget. Other Professional Services was adjusted to
reflect the electronic police policy manual was moved to the Police Administration budget and reallocated
contractual safety training to the Safety Training line item.
General Fund Update
An update on the overall General Fund revenue and expenditures will be provided. In early September,
we should get the preliminary Net Tax Capacity (NTC) number from the county. We will then run tax
impacts to residential and industrial/commercial properties.
Financial Impact
N/A
Attachments
■ Department worksheets
■ Capital outlay summary sheet
■ General fund summary
■ Personnel summary sheet
■ Tax levy breakout
Division Performance Measures & Goals for 2017
Division: Iftlice
Completed by: IChief Ron Nierenhausen
Date: jJune 1, 2016
Performance Measure
2015 Actual
2016 Estimated
2017 Projected
Neighborhood Watch groups
6
7
9
Division Goal
Related
Expand the street experiences of younger JA rotating schedule will provide our new officers the opportunity to be exposed
officers through a rotating schedule. Ito a variety of calls that are often specific to a night or day shift.
Address neighborhood traffic concerns. IThe department will concentrate enforcement efforts to those neighborhoods
that have expressed concerns of speeding and stop sign violations.
Expand the number of neighborhood watch
groups.
a reinvigorated crime prevention program, the department plans to
id the number of neighborhood watch groups within the City. The
rtment feels these groups benefit both the neighborhood and department
ah increased communication.
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Division Performance Measures & Goals for 2017
Division: 12310 - Fire Administration
Completed by: I Fire Chief J. Cunningham
Date: IJune 6, 2016
Performance Measure 2015 Actual 2016 Estimated 1 2017 Projected
Division Goal Related Goal Objective
Update ERFD Strategic Plan 5 year strategic plan is set to sunset in 2017. Review goals and objectives, update with department
stakeholders.
Provide clear and concise Continue development of department policies and procedures specifically with respect to city
direction and policy to ordinances.
department staff.
Continue to expand outreach and social media footprint.
Enhance community outreach Expand public education and outreach program with addition of dedicated Captain of Training and
and education. Safety. Develop program offerings for public and businesses, including first aid/CPR/AED,
emergency response, evacuations, etc.
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Division Performance Measures & Goals for 2017
Division: 2320 -Fire Operations
Completed by: I Deputy Chief A. Surratt
Date: JJune 6th, 2016
Performance Measure
2015 Actual
2016 Estimated
2017 Projected
Respond to emergency incidents in an efficient
436 incidents
450 incidents
465 incidents
and timely manner
Continue to provide middle management training to our line officers; develop
leaders of the organization
short and long-range succession plans.
Maintain adequate paid on call staffing taking
44 on-call firefighters
44 on-call firefighters
45 on-call firefighters
future growth into consideration.
Continue to work with county GIS and dispatch to create new maps to include
to enhance operational efficiency.
automatic and box alarm assignments
Provide more department wide training
ensuring minimum standards are met.
Fire Dept training hours
1633
1700
1750
Fire Academy training hours
1038
No ER firefighters in
880
2016 Academy
Division Goal
Related Goal Objective
success rate of Elk River Fire Academy, we would like to move beyond
Continue to expand department training
Just 1001 training. Fire Apparatus Operator and Technical Rescue are
just
program both internally and externally.
examples of this expansion. 2nd FAO class scheduled for fall of 2016.
Develop and enhance current and future
Continue to provide middle management training to our line officers; develop
leaders of the organization
short and long-range succession plans.
Develop long-term station, apparatus, and
Review recommendations from 2016 Fire station study as relates to operational
staffing plan
readiness, efficiency, and community expectations.
Continue to explore technology implementation
Continue to work with county GIS and dispatch to create new maps to include
to enhance operational efficiency.
automatic and box alarm assignments
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Division Performance Measures & Goals for 2017
Division: Code Enforcement
Completed by: IT. John Cunningham, Fire Chief
Date: jAugust 4, 2016
Performance Measure
2015 Actual
2016 Estimated
2017 Projected
Request/Complaints
196 inspections227
YTD
Complaint Driven
Re -Inspections
173 re -inspections
114 YTD
Sign Enforcement
349 YTD signs removed
Division Goal
Maintain community aesthetics and life safety Continue complaint -driven code enforcement program; respond to complaints
consistent with the city code of ordinances in a timely manner; enforce local ordinances consistently.
Increase community awareness of city Evaluate trends and common code violations; develop educational programs;
standards and expectations, expand use of website and social media.
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Division Performance Measures & Goals for 2017
Division: I Fire and Building Safety Division
Completed by: JBob Ruprecht, Building Official
Date: jJune 21, 2016
Performance Measure
2015 Actual
2016 Estimated
2017 Projected
New Residential Permits
74 permits
YTD: 29, estimated: 70
120
Total All Permits
1,722
YTD: 616, estimated:
2200
Total inspections
5,875
YTD: 1,935, estimated
7200
Commercial fire inspections
95
YTD: 31, estimated 60
70
(includes Otsego)
Division Goal
Related Goal/Objective
Provide comprehensive plan review, building
codes in a Y and P artiall y; provide public
Administer fire and life safetyfair) impartially;
and life safety code compliance, and public
education and outreach.
education and outreach.
e
Provide exceptional customer service to the
Residential Permits: 2 week turn -around
community and stakeholders.
Commercial Permits: 3-4 week tum -around
Explore opportunities and methodoligies to maintain Elk River's housing stock;
Ensure Elk River is a vibrant community
partner with stakeholders to provide education, outreach, and enforcement of
codes and processes.
Staff Development and Training
Provide opportunities for continuing education and staff development.
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2017 CAPITAL OUTLAY
Funding Source
Requested Ice Cap. Outlay Gov't Department
Department Item Amount Library Arena Reserve Bldg Fund Total
Police
Taser replacement
17,000
17,000
Mobile computers (2)
22,000
22,000
Radarlcamera replacements (3)
40,000
40,000
79,000
79,000
79,000
Administration
Election equipment -City contribution
15,600
15,600
15,600
15,600
IT
Server Virtualintion Upgrade
15,000
15,000
Virtual Desktop Upgrade for EOC
15,000
15,000
Microsoft Server Operating System Upgrade
26,000
26,000
Fiber Network
10,000
10,000
66,000
66,000
66,000
Building Safety
Remotion desk redesign
10,500
10,500
10,500
10,500
Streets
Safety tri -pod (confined space)
10,000
10,000
Equip. Maintenance
Tire changer
11,500
11,500
Tire balancerAift
12,000
12,000
Snow Removal
Plow wing
15,000
15,000
48,500
48,500
48,500
Senior Center
Curtition
20,000
20,000
20,000
20,000
Fire
Thermal Image Ladder Sl
10,000
10,000
Mobile computers
10,000
10,000
Emerg. Mgmt
Radio base station
18,000
18,000
38,000
38,000
38,000
General Fund Departments 277,600 247,100 30,500 277,600
Ice Arena Paint ceiling of bam 36,000 36,000
Walking track flooring 33,000 33,000
Structural repairs for the Barn 51,500 51,500
120,500 120,500 120,500
Library Parking lot improvements 10,000 10,000
10,000 10,000
Total $408,100 $10,000 $120,500 $247,100 $30,500 $408,100
CITY OF ELK RIVER
Requested budget analysis snap shot (General Fund)
General Fund Revenues:
Property taxes
All Other Revenues
Total General Revenues
General Fund Expenditures
General Government:
Mayor & Council
Cable TV
Administrative Services
Human Resources
Elections
Finance
Information Technology
Legal
Community Development
Planning
Building Maintenance
Energy City
Contingency
Total General Government
Public Safety:
Police
Fire
Code Enforcement
Building Safety
Environmental
Total Public safety
Public Works:
Street Maintenance
Snow Removal *
Equipment Services
Engineering
Total Public Works
Culture & Recreation:
Parks Maintenance
Recreation
Sr. Citizen Programs
Total Culture & Recreation
Total General Fund Expenditures
2016 YTD 2017 % of %
Adopted (06/30) Preliminary budget change
9,596,850
3,482,142
10,419,400
71.4%
8.6%
4,287,950
1,317,992
4,172,850
28.6%
-2.7%
13,884,800
4,800,134
14,592,250
100.00%
5.10%
145,850
52,308
148,800
1.02%
2.02%
109,700
43,165
110,800
0.76%
1.00%
605,500
260,622
593,350
4.07%
-2.01%
178,400
72,436
233,700
1.60%
31.00%
20,500
6,959
6,600
0.05%
-67.80%
583,550
333,350
598,350
4.10%
2.54%
346,350
160,993
387,900
2.66%
12.00%
214,600
93,305
220,000
1.51%
2.52%
213,750
97,221
222,400
1.52%
4.05%
297,400
114,400
296,700
2.03%
-0.24%
623,650
276,050
665,850
4.56%
6.77%
16,300
5,008
33,700
0.23%
106.75%
(95,000)
0
0.00%
-100.00%
3,260,550
1,515,817
3,518,150
24.1%
7.9%
4,975,700
2,112,525
5,194,600
35.60%
4.40%
881,850
376,771
923,450
6.33%
4.72%
91,600
40,807
93,250
0.64%
1.80%
647,750
287,325
665,650
4.56%
2.76%
39,100
18,755
46,900
0.32%
19.95%
6,636,000
2,836,183
6,923,850
47.45%
4.34%
1,310,000
548,960
1,357,250
9.30%
3.61%
281,550
148,096
305,950
2.10%
8.67%
186,250
75,646
199,050
1.36%
6.87%
217,950
93,340
217,550
1.49%
-0.18%
1,995,750
866,042
2,079,800
14.25%
4.21%
1,038,100
392,605
1,082,550
7.42%
4.28%
711,450
265,750
733,000
5.02%
3.03%
242,950
101,378
254,900
1.75%
4.92%
1,992,500
759,733
2,070,450
14.19%
3.91%
13,884,800
5,977,775
14,592,250
100.00%
5.10%
* Tentative labor union impact is included 66,000 increase
CITY OF ELK RIVER
2017 BUDGET
GENERAL FUND REVENUES
DESCRIPTION
2016
BUDGET
2017 %
Proposed Change
Taxes
Amusement
1,050
Ad Valorem
9,596,850
10,419,400 9%
Gravel
127,000
130,000 2%
Total Taxes
9,723,850
10,549,400 8%
License & Permits
Liquor
67,500
67,500
0%
Amusement
1,050
1,050
0%
Cigarette
3,100
3,100
0%
Apartment
35,000
40,000
14%
Mining
23,000
23,000
0%
Garbage Hauler
1,600
1,800
13%
Other Business
12,000
13,000
8%
NPDES Permit
10,000
12,000
20%
Building Permit
385,000
385,000
0%
Plumbing/Heating Permit
92,000
100,000
9%
Permit Surcharge
300
1,500
400%
Animal License
6,500
6,000
-8%
Parking Permit
1,500
1,500
0%
Other Non Business
8,000
8,000
0%
Total Licenses & Permits
646,550
663,450
3%
Intergovernmental Revenue
Federal Grant
1,800
-
-100%
Market Value Credit
4,000
5,000
25%
PERA Aid
14,000
14,000
0%
Police Aid
230,000
235,000
2%
Police Training Reimb.
10,000
10,000
0%
State Crime Prevention Grant
25,250
25,000
-1%
Other State Grants(vest)
3,300
-
-100%
Total Intgvtl. Revenue
288,350
289,000
0%
Charges for Services
Planning & Zoning Fees
16,000
25,000
56%
Plan Check Fees
135,000
140,000
4%
Special Assmt. Search
500
500
0%
Sale of Maps/Copies
1,700
1,700
0%
Reimb. For Gen Govt Sery
4,500
5,000
11%
Lockout Fees
7,500
7,000
-7%
Reimb. For Police Services
School Liaison
Animal Impound
Fire Contracts
Fire Calls
Fire Inspections
Maint. Facility Rent
Street Services
Engineering Services Reimb.
Recreation Fees
Sr. Center Activities
Park Fees/Bldg Rent
Sewer Inspection Fee
Contractor License Check
Total Charges for Service
Fines
Court
Parking
Total Fines
Other Revenue
Interest Income
Refunds & Reimb.
Contributions
Miscellaneous
Total Other Revenue
Transfers In
Landfill
Capital Outlay Reserve
NSP/RDF Reserve
Development Fund
W WTS
Liquor
ERMU
EDA
HRA
Garbage
Stormwater
Total Transfers In
6,000
7,500
25%
123,600
123,600
0%
3,000
3,000
0%
220,000
234,000
6%
3,000
2,000
-33%
10,000
5,000
-50%
14,500
13,800
-5%
35,000
25,000
-29%
148,950
125,000
-16%
96,000
96,000
0%
29,000
30,000
3%
26,800
26,800
0%
9,000
9,000
0%
1,000
800
-20%
891,050 880,700 -1%
117,000
130,000
11%
10,000
10,000
0%
127,000
140,000
10%
85,000
85,000
0%
101,000
101,000
0%
20,000
20,000
0%
7,500
6,500
-13%
213,500
212,500
0%
55,000
56,000
2%
217,950
113,250
-48%
45,000
45,000
0%
62,600
14,000
-78%
100,000
100,000
0%
438,950
438,950
0%
970,450
970,450
0%
34,800
34,800
0%
24,750
24,750
0%
45,000
45,000
0%
15,000
1,994,500 1,857,200 -7%
TOTAL GENERAL FUND REVENUES $ 13,884,800 $ 14,592,250 5.1%
CITY OF ELK RIVER
2016-2017 BUDGET
GENERAL FUND EXPENDITURES
2016
2017
%
Description
BUDGET
Proposed
CHANGE
4101
FULL TIME SALARIES
7,264,050
7,565,800
4.15%
4102
OVERTIME
187,100
202,100
8.02%
4103
PART TIME SALARIES
665,950
690,450
3.68%
4104
PERA CONTRIBUTIONS
854,900
881,600
3.12%
4105
FICA CONTRIBUTIONS
316,250
328,700
3.94%
4106
OTHER RETIREMENT CONTRIBUTIONS
30,000
30,000
0.00%
4107
MEDICARE CONTRIBUTIONS
115,150
120,000
4.21%
4108
EMPLOYER CONTRIBUTION FOR INSURANCE
966,350
993,850
2.85%
4109
WORKERS COMPENSATION
175,800
189,050
7.54%
TOTAL PERSONAL SERVICES
10,575,550
11,001,550
4.03%
4201
OFFICE SUPPLIES
44,350
44,800
1.01%
4212
FUELS & LUBES
210,700
222,200
5.46%
4217
UNIFORM ALLOWANCE
78,950
76,800
-2.72%
4219
OPERATING SUPPLIES
565,750
648,950
14.71%
4221
EQUIPMENT PARTS
110,450
116,700
5.66%
4226
STREET SIGNS
30,500
31,500
3.28%
TOTALSUPPLIES
1,040,700
1,140,950
9.63%
4301
AUDIT FEES
20,000
22,000
10.00%
4304
LEGAL FEES
214,600
220,000
2.52%
4319
PROFESSIONAL SERVICES
118,800
118,700
-0.08%
4321
TELEPHONE
84,800
90,450
6.66%
4322
POSTAGE
20,600
20,000
-2.91%
4331
TRAVEL/CONFERENCES/SCHOOLS
185,600
189,100
1.89%
4334
CAR ALLOWANCE
4,800
4,800
0.00%
4349
ADVERTISING/MARKETING
33,200
33,200
0.00%
4359
PUBLISHING
28,700
15,600
-45.64%
4361
PROPERTY/AUTO/LIABILITY INSURANCE
155,400
157,600
1.42%
4389
UTILITIES
414,050
418,700
1.12%
4401
BLDG REPAIR/MAINT SERVICES
132,400
146,600
10.73%
4404
EQUIP REPAIR/MAINT SERVICES
290,450
374,750
29.02%
4409
CONTRACTUAL SERVICES
181,900
223,800
23.03%
4412
BUILDING RENT
1,650
1,650
0.00%
4415
EQUIPMENT RENTAL
17,500
25,200
44.00%
4417
UNIFORM RENTAL
7,950
7,950
0.00%
4433
DUES & SUBSCRIPTIONS
42,300
51,250
21.16%
4437
TAXES & LICENSES
500
350
-30.00%
4438
CREDIT CARD FEES
9,100
9,400
3.30%
4440
MISCELLANEOUS
28,600
29,200
2.10%
4460
EQUIPMENT REPLACEMENT CHARGE
275,650
289,450
5.01%
TOTAL OTHER SERVICES & CHARGES
2,268,550
2,449,750
7.99%
TOTAL GENERAL FUND EXPENDITURES
13,884,800
14,592,250
5.10%
2017 BUDGET
REQUESTED POSITIONS
Cost Center
Police
Police
Fire
101-2120
101-2120
101-2320
Police Officer
Police Officer
Captain -
Safety Training
4101 Full -Time
54,005
54,005
64,950
4104 PERA
8,749
8,749
4,871
4105 FICA
4,027
4107 Medicare
783
783
942
4108 Insurance
7,938
7,938
7,938
4109 Workers Comp
1,080
1,080
312
Total Funding Required
$ 72,555
$ 72,555
$ 83,040
Additional Costs:
Uniform allowance
865
865
650
Equipment (car/computer, etc)
47,000
47,000
40,000
Telephone/office equipment
1,000
1,000
200
Training/licensing
180
180
Other
2,000
2,000
$ 51,045
$ 51,045
$ 40,850
07/28/2016
City of Elk River
Levied
Maximum
Tax Levy Breakout (preliminary only)
Pay 2016
Pay 2017
General Fund
9,596,850
10,419,400
Library
59,400
53,650
9,656,250
10,473,050
General Property Tax Levy
Special Levies
City Special Assessments
4,221
-
2010 G.O. Capital Improvement Plan Bonds
366,405
368,030
Economic Development Tax Abatement
144,857
183,178
10,171,733
11,024,258
Total Levy
General Fund Portion Change
822,550
Percentage
8.57%
Total Dollar Change
852,525
8.38%
Change
Note: This will be adjusted as we go thru the budget process and do updates.
8.57%
-9.68%
8.46%
100.00%
0.44%
26.45%
8.38%