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7.3C. SR 08-15-2016Request for Action To Item Number Mayor and City Council 7.3.c Agenda Section Meeting Date lAugust Prepared by Public Hearin s 15, 2016 Chris Leeseber , Senior Planner Item Description Reviewed by Sherburne County —13880 Business Center Drive Zack Carlton, Planning Manager NW Conditional Use Permit for Government Reviewed by Building Cal Portner, City Administrator Action Requested Approve, by motion, the Conditional Use Permit with the following conditions: 1. The authorized Conditional Use Permit shall not be recorded until all conditions have been completed. 2. The authorized use shall not begin until the Conditional Use Permit is recorded. 3. The applicant must apply for and receive approval for all required permits before any construction may begin. 4. Elk Path Business Center 5th Addition shall be platted prior to releasing the CUP for recording. 5. All utility equipment shall meet the standards set forth in Section 30-1294 (e)(3). 6. All comments in the Environmental Memo dated July 1, 2016, shall be addressed. 7. All comments in the Engineering Memo dated July 6, 2016, shall be addressed. 8. All comments in the Stormwater Coordinator Memo dated July 7, 2016, shall be addressed. Background/Discussion The property is zoned Business Park (BP) and the applicant is seeking a Conditional Use Permit (CUP) to construct an addition and renovate the Sherburne County Government Center located at 13880 Business Center Drive, Case No. CU 16-20. As part of this application, the applicant has submitted an application to plat the Elk Path Business Center 5th Addition for their government center expansion. The plat will consist of Lot 1 (32.13 acres), Outlot A (8.15 acres), and Outlot B (33.89 acres). Analysis Comprehensive Plan The subject property has a land use designation of industrial with a zoning of BP. The proposed use is consistent with both the comprehensive plan as well as the zoning district. Transportation/ Circulation An additional access point is being proposed onto Business Center Drive west of the existing public access. When the project is complete, the existing public access will become an exit only. Staff is requesting signage and striping to clearly define the access as exit only to prevent vehicles entering the site at that location. A IR A gravel road through Oudot B and an access at County Road 30 are being considered. The actual construction of these will depend on the bids received for the entire project and their budget. Additional detailing of driveway access to the south will be needed should that occur. Utilities The property/project is served adequately by public facilities including water and sewer systems. The city has requested details of sanitary sewer modifications that will provide for grinding of all illegal discharges currently being conveyed from this property. Please see the letter from Eric West, dated July 15, 2016, in response to this request. Building Materials The materials of the addition will complement the existing building and will consist of brick to match the existing, metal panel, and glass. The proposed design meets the BP design standards. There will be one mechanical unit on the roof of the 2nd level addition. The mechanical unit will be screened along the North facade and will help screen the other sides from the main entry. All utility equipment (rooftop and ground units) shall meet the standards set forth in Section 30-1294 (e) (3) Tree Requirements The total number of required new trees may be offset by the retention of existing trees on the lot provided that such trees satisfy the requirements of this section as to size and species. Existing trees between four inches in diameter and less than eight inches in diameter will receive credit for one tree. Existing trees eight inches or greater in diameter will receive credit for two trees. With the existing trees and proposed 163 trees, the ordinance requirements for landscaping (trees) have been met. Planning Commission No one spoke for or against the request and staff has not received any comments since the Planning Commission meeting. The applicant has no issues with the recommended conditions. The Planning Commission unanimously recommended approval of the request. Applicable Regulation The issuance of a Conditional Use Permit can be ordered only if the use at the proposed location: 9. 1Vill not endanger, injure or detrimentally affect the use and enjoyment of otherpropery in the immediate vicinity or thepublic health, safety, morals, comfort, convenience orgeneral nvr fare of the neighborhood or the city. The use will not endanger, injure or detrimentally affect the use and enjoyment of other property in the immediate vicinity or the public health, safety, morals, comfort, convenience or general welfare of the neighborhood or the city. 2. 1Vill be consistent Pith the comprehensive plan. The use will be consistent with the comprehensive plan. N:ADepartments\Community Development\Planning\Case Files\CUP\CU 16-20 Sherburne Co Expansion\5-City Council\7.2c sr.docx 3. 1Vill not impede the normal and orderly development and improvement of surrounding vacantproperty. The use will not impede the normal and orderly development and improvement of surrounding vacant property. The applicant owns most of the adjacent property. 4. 1Vill be served adequately by and Pill not adversely affect essential public facilities and services including streets, police and fire protection, drainage, refuse disposal, zvater and sezver systems, parks and schools; and Pill not, in particular, create traf c congestion or interference Pith traf c on adjacent and neighboring public thoroughfares. The use will be served adequately by and will not adversely affect essential public facilities and services including streets, police and fire protection, drainage, refuse disposal, water and sewer systems, parks and schools; and will not, in particular, create traffic congestion or interference with traffic on adjacent and neighboring public thoroughfares. 5. 1Vill not involve uses, activities, processes, materials, equ pment and conditions of operation that Pill be detrimental to any persons orpropegy because of excessive traffic, noise, smoke, fumes, glare, odors, dust or vibrations. The use will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons or property because of excessive traffic, noise, smoke, fumes, glare, odors, dust or vibrations. 6. 1Vill not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. The use will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 7. 1Vill fully comply Pith all other requirements of this Code, including any applicable requirements and standards for the issuance of a license orpeimit to establish and operate the proposed use in the city. The use will fully comply with all other requirements of this Code, including any applicable requirements and standards for the issuance of a license or permit to establish and operate the proposed use in the city. If denial of such a permit should occur, it shall accompany recommendations or determinations by findings or a report stating how the proposed use does not comply with the standards set forth in Section 30-654. Financial Impact None Statutory Review Period Per State Statute 15.99 the required 60 day review period ends on August 26, 2016. Attachments ■ Location Map ■ Applicants Narrative ■ Environmental Memo dated July 1, 2016 ■ Engineering Division memo dated July 6, 2016 ■ Stormwater Coordinator memo dated July 7, 2016 ■ Letter from Eric West, dated July 15, 2016 ■ Site Plans ■ Architectural Plans/Elevations N:ADepartments\Community Development\Planning\Case Files\CUP\CU 16-20 Sherburne Co Expansion\5-City Council\7.2c sr.docx Sherburne County I pl"It & C"Olichtioll"ll Use, Peni-lit Aw.. Case No: P 16-13 & CU 16-20 Project Narrative June 27, 2016 Sherburne County Government Center Addition and Renovation The Sherburne County Government Center was originally constructed in 1978 with expansions in 1988, 1994, 1997, 2000 and most recently 2004. The older portions of the facility's infrastructure (boilers, cooling, etc.) are beyond their useful lifespans and are no longer able to be properly serviced or controlled. Replacement of old equipment and components, repairs to serviceable equipment and components, system back-up, and an overall control system is an integral part of the construction project. These improvements will improve the ability of the Government Center to operate efficiently, reliably, and serve the County into the future. There is also a demand for increased services. Recently, the County was named the 11`h fastest growing county in the State and this rapid growth has led to the need for additional space in several departments - especially crucial in the public safety and human services departments. An in-depth analysis of current and future department requirements informs the proposed configuration so that it meets County needs through 2027 to house xxx employees. This includes space for agency partners to improve the County's ability to provide services in a cost effective and convenient manner. Due to the limitations within the current building, the existing courts facilities present significant circulation, security, accessibility, and technological challenges. Courtroom size, support areas, and configuration impede the ability of the Courts to meet the needs of the County and Judiciary, as well as prohibit routine utilization of current information systems employed by the Minnesota Judicial Branch. Moving court functions to a new building addition best addresses these issues for citizens, staff and judges. The proposal for the site is to include a new main entry to the site from the Western portion of the parcel along Business Center Drive. The existing entry to the site will become an "exit only" in order to help serve the elevated exiting of car traffic at key times of the day. The site work is adding parking on-site to accommodate the additional square footage of the addition. The design team has calculated parking requirements based on the programmatic requirements of each individual program use within the new and existing building. These calculations, confirmed with City staff, indicate that 960 stalls are required. The submitted plans call for a total on-site parking of 969 stalls. The 99,250 SF addition is proposed to house 5 new courtrooms, 2 potential future courtrooms, and a variety of administrative and public spaces associated to serve the courtrooms. The West facade of the addition will introduce a new public entry to the Sherburne County Government Center. The materials of the addition are meant to work with and complement the existing building. The exterior materials consist of brick to match the existing, metal panel, and glass. There will be one mechanical unit on the roof of the second level addition. The intent is that this mechanical unit will be screened along the North facade and the addition will help screen the other sides from the main entry. There are two exterior signs proposed. One lit monument sign at the entrance to the site off of Business Center Drive. The location and size are indicated on the submitted plans. The second monument sign will be located at the building entry. There are no proposed outdoor storage areas. Hours of operation and number of employees are not changing as part of this project. City of ElkOft4111191111111T:E River To: From: Date: Planning Department Kristin Mroz, Environmental 7-1-16 Memorandum Subject: Site Plan Review Meeting — July 5, 2016 The department listed above has reviewed the application(s) listed below and has the following comments: 1. Case # P 16-13, CU 16-20 — Sherburne County Expansion 1. Idealy, communicate with the Elk River Municipal Utilities and Environmental staff to incorporate energy efficient and sustainable design. To: Planning Department Memorandum From: Justin Femrite, P.E., City Engineer Date: July 6, 2016 Subject: Site Plan Review Meeting —July 5, 2016 The department listed above has reviewed the application(s) listed below and has the following comments: 1. Case # P 16-13, CU 16-20 — Sherburne County Expansion 1. The existing 40 -feet of sidewalk, east of the current main entrance on Business Center Drive, should be removed and replaced to continue a straight running line along the street. 2. ADA compliant pedestrian ramps, meeting MnDOT standards with red truncated domes must be installed at the current and new driveway entrance location. 3. Please identify the signing and striping that will complete the exit only conversion at the main entrance. 4. Provide detail of sanitary sewer modifications that will provide for grinding of all illegal discharges currently being conveyed from this property. 5. Additional detailing of driveway access to the south will be needed should that alternative be selected. City of Elk RiVEr To: From: Date: Subject: Memorandum Planning Department Brandon Wisner, Stormwater Coordinator July 7, 2016 Site Plan Review Meeting —July 5, 2016 The department listed above has reviewed the application(s) listed below and has the following comments: 1. Case # P 16-13, CU 16-20 —Sherburne County Expansion 1. A MIDS report is needed. 2. Note that the project is within one mile of an impaired water: Lake Orono and within one mile of a special water: Mississippi River 3. A detailed maintenance schedule is needed for each of the permanent BMPs and who will be the responsible. 4. Add all required NPDES SWPPP details. An issued NPDES permit is required before the project can start land disturbing activity. 5. Add required detail for the temporary sedimentation basin. © A M TO Chris Leeseberg, Senior Planner City of Elk River FROM Eric West AIA SUBJECT Site Plan Review Response copy Steve Taylor, Sherburne County Brian Johnson, EVS Doug Wild, BWBR Mr. Leeseberg, Memorandum DATE July 15, 2016 PROJECT Sherburne County Government Center Renovation and Expansion comm. n 3.2015105.00 Pat Sims, A&P Carey Ottman Everson, A&P Rodney Lafreniere, A&P Thanks you for reviewing our applications for Preliminary Plat, Final Plat and Conditional Use Permit for the renovation and expansion of the Sherburne County Government Center. We offer the following in responses to the comments identified in your letter dated July 8, 2016. Below we have included the comment in regular script and our response in italics. Engineering 1. The existing 40 -feet of side, east of the current main entrance on Business Center Drive, should be removed and replaced to continue a straight running line along the street. Response: The sidewalk plan will revised accordingly. 2. ADA compliant pedestrian ramps meeting MnDOT standards with red truncated domes must be installed at the current and new driveway entrance location. Response: Additional pedestrian ramp details will be added at those locations and the City detail will be replaced with the MnDOT standard plate. 3. Please identify the signing and striping that will complete the exit only conversion at the main entrance. Response: Signing and striping will be added at that location in the plans to better communicate that is an exit only. 4. Provide detail of sanitary sewer modifications that will provide for grinding of all illegal discharges currently being conveyed from this property. Response: The Countys building expansion and renovation project have nothing to do with the jail's housing units. At the some time, several steps have been put in place over the years to prevent and/or intercept items from entering the sanitary sewer system from the jail. a. Recently the Countyjail and maintenance staff installed a 'hook' system inside the pipes that catch most if not all clothing such as towels, sheets, socks or t -shirts being flushed. These hooks have been installed behind every cell in the facility. b. In 2010 the County discontinued specific commissary products for inmates in special housing, items such as potato chips, thus eliminating the foil type packaging and other similar foil type wrappers or packaging related to commissary items. This type of packaging was a concern to the city at that time. c. In 2013 we developed a plan for water shutoff before each shakedown. A shakedown is a surprise/random search of each inmate's cell. Once the shakedown starts and inmates become aware of the shakedown, we didn't want them to have the opportunity to try and flush anything down the toilet prior to search searching each jail cell. Being caught with extra issued items will trigger a loss of certain highly regarded privileges G:\1510500\06-issued\2016-06-27 Site Plan Review\2016-07-15 SCGC Site Plan Review Response.doa SCGC Renovation and Expansion Site Plan Review Response July 15, 2016 Page 2 of 2 within the jail. d. Finally, Corrections Officers maintain a strict inventory of inmate's clothing and other items that are issued to them. When items are issued, inmates exchange their items, one for one, meaning one pair of socks for one pair of socks as an example. They should never have extra unaccounted for items issued to them - not to say it never happens, but it shouldn't. This is managed by staff and directed by jail policy. In summary, several measures have been put in place to stop the introduction of undesirable items entering the sanitary sewer system. Therefore, the County doesn't plan on doing any sanitary sewer modifications. 5. Additional detailing of driveway access to the south will be needed should that alternative be selected. Response: An enlarged plan will be added to 234.CG showing that access connection to Mississippi Road NW. Stormwater 1. A MIDS report is needed. Response. A MIDS report has been completed and will be provided to city staff the week of July 18. 2. Note that the project is within one mile of an impaired water, Lake Orono and within one mile of a special water, Mississippi River. Response: This information will be included in the SWPPP document once that is prepared after the Contractor is selected and prior to work commencing. 3. A detailed maintenance schedule is needed for each of the permanent BMPs and who will be responsible. Response. A draft maintenance document will be provided for City review prior to the start of construction. Once approved the County will assume responsibility. 4. Add all required NPDES SWPP details. An issued NPDES permit is required before the project can start land disturbing activity. Response: Once selected, the Contractor will apply for the MPCA General Permit. The Civil Engineer will prepare the SWPPP and include all required details and information. 5. Add required detail for the temporary sedimentation basin. Response. Additional temporary sedimentation basin information will be on 235.CE. The Contractor will be responsible for amending that basin, or any SWPPP BMP, if the site requires. Building Materials 1. The building materials meet the requirements of Section 30-1294. Response: No action required. Environmental 1. Environmental staff suggests working with the Elk River Municipal Utilities and city staff to incorporate energy efficient and sustainable design. Response: The County and the design and construction teams are committed to sustainability. Conversations are underway with Elk River Municipal Utilities and the project plans to participate in the Sherburne County landfill abatement legacy grant Landscaping 1. Provide a detailed landscape plan indicating the types and quantities of plantings. Response. Those drawings are attached in pdf form. Please let me know if any additional information or clarification is required in preparation for the Planning Commission meeting. G:\1510500\06-Issued\2016-06-27 Site Plan Review\2016-07-15 SCGC Site Plan Review Response.dou -ma 0 �j tea, 5 R.o o�.�aP s���a,., ❑ s ......... ... 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Case I l is P 1 -1 U 1 - Fiver Easement Vacation �-W� ver Background ■ Four parcels ■ Vacating all easements ■ Establish new ones with Elk Path Business Center 5th Action Requested ■ Adopt, by resolution, the EV request with the condition in the memo. Preliminary and Final Plat �-W� ver Background ■ Elk Path Business Center 5th Addition ■ Zoned BP ■ One acre lot sizes ■ Lot 1 (32.13 acres) ■ Outlot A (8.15 acres) ■ Outlot B (33.89 acres) ■ R.O.W ELK PATH BUSINESS CENTER FIFTH ADDITION mL�M aoprrov; o�.a �rrr�'oHe me+�ese eYoa.•w= . .ro • n.c.Dr�L roma �rw P�.•ao�Dmr•m.rr +gym ,�_�_W ______ � rm• � r� r. gw aeM vmrss uR:Fa rreum.mrma mw.... e.�:.ir w.,..xe .�x�v .. ro. �e.w -- p � vtev t/S Frrh by t1 hch Fen pbv m! � NDa Al]]3a 15 _ wnry vD.e cnmpb. mmrry aarrelvoro. 0 300 400 P mvrMva by Lkxnav numbs {0553. g � KY eaW([G �I FEET • dmetea Ivcna SAeturne Caw.lY Casl .9 0 P Bm 05 P1M L.Wf55 ffxRF fhAM A00'Mn. 9vvwn. bn w rr :avwr CSNfr V � _ hm Ylwwnml :,.Ru oinganb nMaF F�y{ _ _ p�� Pyr iw.wa 1, rP Yhxaa marip Sf.{LF.' t MYdT -355 rFFT LPdCSA mno[ev pot or £ix P4M HrT9.Y[ss $� ! 11frV L_! llr`�C.,-1 v'L_ ? apn rw e.ns a � "�.,laa �°"r;�° T y—:, 1-1 }wwmeeo. ie .x# y�rv�r O�b�r p dab• umlvlmrw el ma ovnrr er.aiavti ewe •µwr.w axd...w, e, ria acRrca setibvv 4avrrmv a a �"` as .iwm®.! m a.r.r e-ev Y o — ae.raa ra.rceo .ne.. rD smro Dr ar4r..ar.ro D ! rmr ."u'v ail." 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Conditional Use Permit �-W� ver Background ■ Zoned BP ■ CUP to expand Government Center Use ■ Consistent with comp plan < .`\f\ 66.f %�:�\ � ���� \��ƒ�|§2■±�». � 2 � � m ��` . * . .. . . ■ate .���.c EXISTING ACCESS \ !` s �-7 I o o I' 0lit444 "-' p D *�� f 1 U�IIII�II. • + it r _ 1 • L ". Firt BUSINESS CENTER ERNE NW I u 0 o LEGEND smiunvaiExsaxow� \ i eve werc � �E p ttt pl.wtEp b rpi acEpieta>_imEt o alt BENCH rvFft 1 ® npF Gpnss xxm � L ® Zvi onNMeav nxut � � '. t PaaixiE N I ��� ® NNNxm ® an1—N—DWx ® iWNt CONM�Nm Et Exl PLlwTiNG "p�WEpWp.�.r9. iaN � PI nninacwus L/ E PLAN SHERBURNE COUNTY GOVERNMENT CENTER EXPANSION AND RENOVATION LANDSCAPE SCFE PLAN L-221 Building Materials ■ Meets BP standards IR WEST ENTRY DRIVE B I W I E31 R i' Dewberry D1 / SHERBURNE COUNTY GOVERNMENT CENTER I EXPANSION AND RENOVATION JUNE23,2010I COMM. 03,2015105.00 R I: F_Flre11:i/,p B I W I E31 R i' Dewberry D1 / SHERBURNE COUNTY GOVERNMENT CENTER I EXPANSION AND RENOVATION JU NE 23, 20161 COMM. 03, 2015105.00 CUP Requirements ■ Staff's analysis of the application shows compliance with all seven of the conditions required for approval of the CUP. Action Requested - CUP ■ Approve, by motion, the CUP with the conditions in the memo. Planning Commission ■ No one spoke for or against the requests and staff has not received any comments since the PC meeting. ■ The applicant has no issues with the recommended conditions. ■ The PC unanimously recommended approval of the requests. Action Requested - EV ■ Adopt, by resolution, the EV request with the condition in the memo. Action Requested - Plats ■ Approve, by motion, the Preliminary Plat for Elk Path Business Center Fifth Addition. ■ Adopt, by motion, a resolution for the Final Plat for Elk Path Business Center Fifth Addition with the conditions outlined in the memo. Action Requested - CUP ■ Approve, by motion, the CUP with the conditions in the memo. 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