4.4. SR 09-06-2016City of
Elk —
River
Request for Action
To
Item Number
Mayor and City Council
4.4
Agenda Section
Meeting Date
Prepared by
Consent
September 6, 2016
Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description
Reviewed by
Special Event Permit: Elk River Youth Hockey 50`b
Tina Allard, City Clerk
Reviewed by
Birthday Celebration
Cal Portner, City Administrator
Action Requested
Approve, by motion, a Special Event Permit to the Elk River Youth Hockey Association for a 50"'
birthday celebration at the Elk River Arena on Saturday, September 10, 2016, subject to the following
conditions:
1. The event planner is required to notify surrounding businesses, residents, and organizations. The
city will provide a template of the notice that must be distributed and a list of the property owners
to notify. The event planner must provide an affidavit that the notice was distributed.
2. Applicant must receive permission for use of any private property.
3. Tents must meet applicable state and fire building code requirements. Tents must be secured with
weights, not stakes. No stakes shall be pounded into the pavement. Applicant is responsible for
contacting the fire marshal at 763.635.1110 to schedule an inspection prior to use of the tents.
4. Liquor may only be served by a caterer licensed to serve alcohol in the State of Minnesota. Prior
to the event, the city must receive a copy of the caterer's licenses issued by the state allowing the
caterer to serve food and alcohol. Caterer must also provide certificate of insurance naming the
city as an additional insured for liquor liability coverage.
5. Applicant is required to have two police officers on-site from 6:00 p.m. until 11:30 p.m. while
alcohol is served. The applicant is responsible for fees associated with police personnel.
6. Temporary signs must receive a temporary sign permit from the Planning Department prior to
display and all signage must comply with the standards set forth in the ordinance beginning with
Section 30-851.
Background/Discussion
Elk River Youth Hockey Association submitted a special event permit application to host a community
open house on Saturday, September 10, 2016, from Noon —11:00 p.m., in honor of their 50'b birthday.
The event will include activities for all ages. See attached flyer for details.
The Association received permission from the school district to use the high school parking lot.
Financial Impact
N/A
Attachments
■ Elk River Youth Hockey event flyer
P a w E A E U a r
NaA f RE]
LLTS CELE 8 Rkf-, TE
ER HOCKlEYvo
0
COMMUNITY OPEN HOUSE
SATURDAY, SEPT. I OTH
NOON - 1 i :OOPM
THE CITY OF ELK RIMER ARENA
FUN FOR ALL AGES?
NOON .-. 4:00 PM:
OPEN SKATE I BOUNCE HOUSE i OBSTACLE COURSE I DUNK TANK
MITE HOCKEY OPEN HOUSE I SKILLS CHALLENGE
4:00 PM - 6:00 PM:
HISTORY OF ER HOCKEY ROUNDTABLE DISCUSSION
ALL HOCKEY REUNION
6:00 PM - 7:00 PM:
SOCIAL HOUR
6:00 PM - 11:00 PM:
LivE MUSIC
FOOD I BEER I WINE