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08-01-2016 CCMMeeting of the Elk River City Council Held at the Elk River City Hall Monday, August 1, 2016 Members Present: Mayor Dietz, Councilmembers Olsen, Burandt, Westgaard, and Wagner Members Absent: None Staff Present: City Administrator Calvin Portner, Interim Finance Director Lori Ziemer, Parks and Recreation Director Michael Hecker, Environmental Technician Kristin Mroz, Planning Manager Zack Carlton, Recreation Manager Steve Benoit, Street Superintendent Mark Thompson, Engineer Justin Femrite, City Clerk Tina Allard, Arena Manager Rich Czech, Parks Superintendent Tim Sevcik, HR Representative Lauren Wipper, Library Branch Manager Will Hollerich, City Attorney Peter Beck, and Executive Secretary/Deputy City Clerk Jessica Miller Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:31 p.m. by Mayor Dietz. 2. Pledge of Allegiance The Pledge of Allegiance was recited. Consider 08 /01/2016 Agenda Moved by Councihnember Wagner and seconded by Councilmember Westgaard to approve the August 1, 2016, agenda. Motion carried 5-0. 4. Consider Consent Agenda Councilmember Wagner made a minor correction to the July 18 minutes, page 7 with the paragraph beginning Councilmember Wagner stated she is not sure what is used to define trees. She stated she would like the ordinance to allow the applicant other options if they have a heavily wooded lot, etc. Moved by Councilmember Westgaard and seconded by Councilmember Olsen to approve the following consent agenda: 4.1 July 18, 2016, regular meeting minutes as amended. 4.2 Check register, check numbers 97746-97913 and 9860 as outlined in the staff report. City Council Minutes August 1, 2016 Page 2 4.3A Special event permit to the Church of Saint Andrew for their annual parish festival on Sunday, September 18, 2016, subject to the following conditions: 1. The event planner is required to notify surrounding businesses, residents, and organizations. The city will provide a template of the notice that must be distributed and a list of property owners to notify. The event planner must submit an affidavit that the notice was distributed. 2. Inspection of the outside area will take place prior to the event when there is a tent. Applicant must contact the fire marshal at 763.635.1110 (during regular city hall business hours) to schedule an inspection for the tents. 3. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian traffic. 4. If traffic becomes a problem around the temporary site, the sales area shall be delineated with a barrier to restrict traffic. 5. No electrical services shall be across any drive or walking surface. 6. All temporary signs shall receive a permit prior to display. 7. Alcohol must be limited to an area enclosed with a fence with secured, controlled access. 4.3B Special event permit for Mosaic Sales Solutions for an event at Walmart on Sunday, August 7, 2016, subject to the following conditions: 1. Inspection of the outside area will take place prior to each outside event when there is a tent. Applicant must contact the fire marshal at 763.635.1110 during business hours for an inspection after tent area set up. 2. The tents shall be removed within one day of the event and the site returned to its previous condition. 3. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian traffic. 4. If traffic becomes a problem around the temporary site, the area shall be delineated with a barrier to restrict traffic. 5. No electrical services shall be across any drive or walling surface. 6. All temporary signs shall receive a permit prior to display. 7. All food service must comply with state licensing regulations. 4.4 Hire Todd Neal for the position of park maintenance worker effective August 17, 2016, as outlined in the staff report. 4.5 Accept the addendum to the Line Avenue Traffic Operations Study. Motion carried 5-0. S. Open Forum Mike Ring, 17830 Concord Court NW — asked the Council to look at allowing backyard chickens without having to go through the land use permitting process. He explained the land use process can be very expensive and time consuming. He would POrI AEI IY G ATT City Council Minutes August 1, 2016 Page 3 recommend allowing up to six hens but no roosters. He noted Anoka, Nowthen, Otsego, Minneapolis, and St. Paul all allow hens. 6.1 Climate Smart Municipalities — Germany Tour 2016 Ms. Mroz provided a presentation on the Climate Smart Municipalities Germany Tour 2016. 6.2. GreenStep Cities Step 4 Award Ms. Mroz presented information on the GreenStep Cities Step 4 status recently awarded to the city. 8.1. Parks and Recreation Master Plan Capital Project Priorities Mr. Hecker presented the staff report. Moved by Councilmember Westgaard and seconded by Councilmember Olsen to accept the priority capital projects from the Parks and Recreation Master Plan. Motion carried 5-0. 8.2 Community Center Referendum Mr. Pormer presented the staff report. Mayor Dietz indicated he believes the upfront number is too high for the referendum to pass and would like to see the referendum structured so the initial taxpayer payment would not exceed $200. Mayor Dietz explained he would be interested in exploring the possibility of using school property for the community center because there would be many benefits. He noted he doesn't want to diminish the work of the task force by suggesting a new location. He would like to have a discussion with the school district before deciding on a final location. Council consensus was for staff to meet with school district officials before the next Council meeting if possible. Councilmember Olsen expressed concerns with the senior center being located on school property. Councilmember Wagner indicated the task force vetted many locations within the city. She recalled the Council discussing renovation of the arena in its current location but the Council didn't think there was enough room without negotiating with the school district for additional land. Councilmember Westgaard questioned if the entire amount is paid for by bonds or if grants are available. Mr. Portner stated the bond amount will be set by the referendum but projects can be added or eliminated throughout the process. PPRa1'1Riia Ir R `ATURE City Council Minutes August 1, 2016 Page 4 The Council discussed an indoor athletic facility. Council consensus was to include a second ballot question for an indoor athletic facility with synthetic turf for an amount not to exceed $4,000,000. The Council also discussed reducing the dollar amount of park priority capital projects as presented in the previous item. The Council directed the Parks and Recreation Commission to narrow the list of park projects to $2 million for the referendum. Moved by Councilmember Wagner and seconded by Councilmember Westgaard to approve ballot question 1 for a $30,000,000 referendum for a community center (including $2,000,000 in park improvements) and question 2 for an additional $4,000,000 for an Olympic field house. Motion carried 5-0. 8.3 Discuss Work Session Items Mr. Pormer presented the staff report. The Council asked that a joint meeting with the School Board be scheduled after new board member terms begin in 2017. 9.1 Council Liaison Updates The Council provided updates of the work of the various boards/commissions. The Council recessed at 8:19 p.m. in order to go into work session. The meeting reconvened at 8:27 p.m. 10.1 Outdoor Storage Definition and History Mr. Carlton presented the staff report. He explained staff's recommendation is for Outdoor storage to be defined as all materials, equipment, vehicles, and trailers stored outside of a building or approved outside storage area for more than 48 hours. He noted the Council could choose to allow staging for a set timeframe. Mr. Carlton indicated staffs goal is to prevent non -designated areas from being used for outdoor storage. Staging was discussed. The Council expressed an interest in allowing staging for more flexibility for the business. Cindy Hemmer, owner of Distinctive Iron, stated raw material is delivered two or three times a day all of which is stored in outdoor storage. She indicated fabricated material is staged and loaded on a trailer for delivery so requiring seven days in between staging would be difficult for the business. Mayor Dietz questioned what the Conditional Use Permit outlines. Annie Deckert, the Decklan Group, indicated the storage staff is referring to is the product on the P01Ei[I et INATURE City Council Minutes August 1, 2016 Page 5 trailers outside and doesn't believe it is different than storing the product in enclosed trailers. Mr. Carlton explained the CUP dictates all outdoor materials and products be stored within the defined outdoor storage area and that is what the CUP enforcement addressed. The Council discussed increasing the amount of outdoor storage for industrial. Attorney Beck stated the maximum could be changed to 60% or 90%. He added the amount could be changed by ordinance or by variance on a case by case basis. He noted requiring variances would allow more flexibility. Councilmember Westgaard expressed concern with a business having to prove hardship to obtain a variance. Attorney Beck indicated the guidelines for hardship changed simplifying the proof of hardship. Council consensus was to increase the percentage of property allowed for outdoor storage in industrial with the following specifications: • The front yard setback for the zoning district shall be followed. • Outdoor storage must be screened (fence, vegetation, or berm).. • Must be screened from the right-of-way and residential/commercial properties. ■ Screening from industrial zoning districts is not necessary. ■ No fence line is required along property lines abutting industrial districts. The edge of an approved surface (class V, concrete, or bituminous) is sufficient. • Designated parking areas are not included in outdoor storage areas. The Council directed staff to meet with representatives of Distinctive Iron to discuss options and bring back to Council if a solution cannot be agreed upon. II. Adjournment There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 11:36 p.m. Minutes prepared by Jessica Miller. --Z4 Tina A ard, City Clerk P0WIIII II NATURE