2.7. ERMUSR 09-13-2016 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E.—General Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
September 13, 2016 2.7
SUBJECT:
Minnesota Municipal Utilities Association Safety Management Program Contract Renewal
BACKGROUND:
Elk River Municipal Utilities (ERMU) contracts with Minnesota Municipal Utilities Association
(MMUA)to provide safety training through their Safety Management Program and Job Training
and Safety(JTS) Program. The Safety Management Program provides required trainings on
topics such as blood borne pathogens and right to know. The program also provides customer
specific trainings like Pole Top Rescue training and OSHA compliance inspections for water and
electric facilities. Elk River Municipal Utilities is one of 11 municipals in the Central Group of
the Safety Management Program. The JTS program provides training more specifically for the
electric and technical service departments. Elk River Municipal Utilities is one of six in our JTS
group. The contract period runs from October— September.
DISCUSSION:
For the 2016-2017 MMUA Safety Management Program contract period, ERMU's costs
increase $600 to an annual total of$22,500. This provides two days per month. Since 2009, the
MMUA JTS Program's cost for ERMU has been $6,000 annually. There will be no increase for
this program for the 2016-2017 program period.
ACTION REQUESTED:
Staff recommends approval to execute of the 2016-2017 MMUA Safety Management Program
renewal.
ATTACHMENTS:
• 2016-2017 Minnesota Municipal Utilities Association Safety Management Program
Memo and Amendment to Services Agreement—dated July 14, 2016.
POWERED BY
Page 1 of 1 NATURE
Reliable Public
Power Provider P p w r a[c T o S t a y
56
e3025 Harbor Lane N I Suite 400
FMIMI
i/f/`/gig Plymouth, MN 55447-5142
' Phone 763.551.1230 I Toll Free 800.422.0119(MN)
Fax 763.551.0459
Minnesota Municipal Utilities Association www.mmua.org
July 14, 2016
MEMORANDUM
To: Safety Management Participants
From: Mike Willetts, Director of Job Training and Safety
Subject: 2016-17 Safety Management Program Contract
It is time to renew your safety management program contract. If we held a regional
group meeting earlier this year, please note that the budgets have not changed since
then, unless to make specific corrections. For those where we did not hold a group
meeting this year, please note that the budgets have been created with the goal of
having minimal price increases while covering MMUA's costs in providing your service.
The contract amendments will cover October 1, 2016 through September 30, 2017, to
coincide with MMUA's fiscal year.
Two copies of your contract amendment are enclosed. Please sign both contracts
keeping one for your records and mailing the other to the address shown below. Please
do not send payment at this time. You will be billed October 1. Mail your signed
contract to:
Larry Pederson, Director of Finance
Minnesota Municipal Utilities Association
3025 Harbor Lane North, Suite 400
Plymouth, MN 55447-5142
If you have any concerns with the new contract, please contact me or Larry as follows:
Mike Willetts: phone 763-746-0705 or e-mail mwilletts@mmua.org
Larry Pederson: phone 763-746-0704 or e-mail Ipederson@mmua.org
Thank you for being part of MMUA's safety management groups. With this program
and your support we have proven that working together as a group we can develop a
safety program that is affordable and at the same time works.
57
Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: July 14, 2016 Contract Number: 5-2017
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and Elk River Municipal Utilities (Elk River), dated July 7, 2015, contract number
5-2016, is amended as follows:
PART II, Section 1.
1. DURATION: This Agreement shall remain in force from October 1, 2016 until
September 30, 2017 (the "expiration date").
PART III, Section 1.
1. COMPENSATION: For the services covered by this Agreement, Elk River shall
pay MMUA an annual fee of twenty-two thousand five hundred dollars and 00
cents ($22,500.00) for the 2016-17 annual period. Such compensation shall be
due and payable according to the selected payment terms below.
Payment terms for the fee agreed to above shall be based on one of the following
options (select one):
❑ Annual Payment ($22,500.00)
❑ Quarterly Payments ($5,625.00 each)
For any term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro-rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
Elk River Municipal Utilities Minneso uni al Utilities Association
By By
Title Title Ex cutive Director
Date Date July 14, 2016
Purchase Order #
58
Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: July 14, 2016 Contract Number: 5-2017
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and Elk River Municipal Utilities (Elk River), dated July 7, 2015, contract number
5-2016, is amended as follows:
PART II, Section 1.
1. DURATION: This Agreement shall remain in force from October 1, 2016 until
September 30, 2017 (the "expiration date").
PART III, Section 1.
1. COMPENSATION: For the services covered by this Agreement, Elk River shall
pay MMUA an annual fee of twenty-two thousand five hundred dollars and 00
cents ($22,500.00) for the 2016-17 annual period. Such compensation shall be
due and payable according to the selected payment terms below.
Payment terms for the fee agreed to above shall be based on one of the following
options (select one):
❑ Annual Payment ($22,500.00)
❑ Quarterly Payments ($5,625.00 each)
For any term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro-rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
Elk River Municipal Utilities Minnes Municipal Utilities Association
By By
Title Titl xecutive Director
Date Date July 14, 2016
Purchase Order #
59
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