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3.1. PRSR 09-14-2016 City of Meeting of the Elk River Parks and Elk ,� Recreation Commission River Held at the Elk River City Hall Wednesday, August 10, 2016 Members Present: Chair Anderson, Commission members Ahlness, Holmgren, Nystrom, Kallemeyn, and Sagan Members Absent: Commission member Niziolek Council Liaison: Ms.Wagner Staff Present: Parks and Recreation Director,Michael Hecker, Senior Planner, Chris Leeseberg,Recreation Manager, Steve Benoit,Park Maintenance Supervisor,Tim Sevcik, and Recreation Coordinator, Tonya Love I. Call Meeting to Order 4, 444 Pursuant to due call and notice,thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Chair Anderson. 2. Consider 8/10/16 Agenda ; ,, ,4,1 %.. Moved byCommissioner Sagan and seconded by Commissioner Nystrom to approve itit;.liugust 10,2016, Parks and Recreation Commission meeting agenda. Mown carried f 3.1 Consider 07/13/16 Regulars R"C Minutes Moved by Commissioner Holmgren and seconded by Commissioner Nystrom to approve the following July 13,2016 Parks and Recreation Commission Minutes. Motion carried 6-0. 3.2 Consider 07/13/16 PRC Work Session Minutes Moved by Commissioner Kallemeyn and seconded by Commissioner Sagan to approve the following July 13, 2016 Parks and Recreation Commission work session Minutes. Motion carried 6-0. 4. Open Forum - None 5. Park/Program Highlight Mr. Benoit presented the 12U NW Diamonds Softball team to recognize their accomplishments over the summer. Parks&Recreation Commission Minutes Page 2 August 10,2016 Mr. Benoit shared an update of how the 2016 Safety Camp went. 6. Action Items 6.1 Orono Park Skate Park Mr. Benoit presented his staff report. Introduced Chris Turner who reported on skate park design and how it will keep the skaters off the sidewalks in town. Chair Anderson asked about grading the skate park site. Mr. Benoit shared that the construction documents will contain the grading line item and once the plan is approved and funding secured the construction documents will be presented. Commission members discussed the parking lot near the proposed skate park site and if the park should be shifted to accommodate a walking trail. Moved by Commissioner Sagan and seconded by Commissioner Nystrom to accept staff recommendation to recommend to City Council to adopt the Orono Park Skate Park plan as indicated and keeping the original location discussed. Motion carried 6-0. 6.2 Capital Park Projects Priorities Mr. Hecker presented his staff report, stating that the commission should consider projects that could appeal to a broad range of voters. Commissioner Holmgren asked why the park projects went from 3,000,000- 5,000,000 to 2,000,000. Councilmember Wagner shared that the council believed it was too much to ask for and wanted to keep the bond to 30,000,000. Chair Anderson stated that Orono Park and YAC should be built out, fit Hillside City Park into one the projects along with trail management. Commissioner Sagan stated that Orono Park should be built out without the splash pad,put in half the field lights and cut out the east side trails. Commissioner Ahlness asked if the parking lot can be removed from the list. ii.OVIERED / 1' NATURE Parks&Recreation Commission Minutes Page 3 August 10,2016 Chair Anderson stated that part of the parking lot will be for the Community Center and will come out of that budget also expressing that interest to build out Orono Park, cut out the trail work, splash pad, and Hillside Park and do as much as we can at YAC. Commissioner Kallemeyn stated he liked all the amenities and to cut the restrooms. Commissioner Holmgren expressed that there is a need for the restrooms in the parks and to keep all the lights. Commissioner Nystrom stated that the trails on the east side of town are important but without a plan to they should be removed from the list also stating that the restrooms, skate park and pickle ball court should be kept in the budget. Expressing that those items would get the most support. Chair Anderson stated that with the current condition of Orono Park there needs to be a plan to figure out costs to figure out what will sell. In favor of finishing Orono Park so we have a signature park completed and add one restroom at YAC. Mr. Sevcik stated that Orono Park can be built for multi-generational uses. Chair Anderson asked what can be taken out of Orono Park to put a restroom in at YAC. Mr. Sevcik suggested taking the trails out of the plan to cover the cost of doing a restroom at YAC. Commissioner Kallemeyn asked how the Hillside park work will get done if the funds are diverted to other projects. Mr. Hecker stated that there are grants to pursue and Park Dedication Fund could be used for Hillside Park. The commissioners agreed to the following$2,000,000 park priorities. $350,000-Skate Park $650,000-Splash Pad $400,000-Parking Lot $250,000-Orono Restroom $250,000-YAC Restroom $100,000-Hillside Trail Development Council member Wagner asked how much the yearly maintenance cost are of the 110-011111111 BY INATURE Parks&Recreation Commission Minutes Page 4 August 10,2016 proposed splash pad. Mr. Sevcik explained that he doesn't know without knowing the features of the park but the current downtown splash pad costs $700 a year. Moved by Commissioner Kallemeyn and seconded by Commissioner Sagan to approve the priority capital projects in the amount of$2,000,000 to the City Council. Motion carried 6-0. 6.3 Downtown Rivers Edge Commons Park Dock Mr. Sevcik presented his staff report. Commissioner Sagan stated he was worried about the dock with the speed of the water and it should be ADA compliant. Mr. Hecker shared that the park adopted by the City Council included a dock.The commission did not support a dock in the concept plan submitted to the City Council. Chair Anderson shared that he had met with Annie and Fred and they had shared with him they knew they needed to do more homework and that it wouldn't get done by October 31. Asking if the dock could be done safely why not add it later? Commissioner Holmgren expressed from a sense of doing the project right then it should be done by the standards. It is the right thing to do. Commissioner Nystrom stated that meeting the ADA standards should be required. Moved by Commissioner Sagan and seconded by Commissioner Nystrom to recommend approval to City Council to recommend building a dock or fishing pier structure to meet ADA standards. Motion carried 6-0. The commission agreed to encourage the downtown group to continue with the research regarding building a dock for the downtown park. 6.4 Park Dedication — Miske Meadows Mr. Leeseberg presented his staff report. Moved by Commissioner Sagan and seconded by Commissioner Holmgren to recommend to the City Council to accept park dedication in the form of 4.70 acres of land and shall be similar to the July 13,2016 Parks and Recreation roIEAE ® ® r tNATUREI Parks&Recreation Commission Minutes Page 5 August 10,2016 Commission Sketch Plan and park dedication for 45 lots to be paid in the form of cash. Motion carried 6-0. 7. Discussion Items - None 8. Parks and Recreation Director Update Mr. Hecker presented his staff report. 9. Division Manager's Update Mr. Benoit presented his staff report. 10. Multi-purpose Community Center Steering Committee Update No update shared due to the committee not meeting since last one. I I. William H. Houlton Conservation Area Committee Update Commissioner Anderson shared that the Open House will be on September 13, 2016 and the gates will open to the public on September 1,2016. 12. Announcements - None 13. Adjournment There being no further business, Chair Anderson adjourned the meeting of the Elk River Parks and Recreation Commission at 8:50 p.m. Minutes prepared by Tonya Love. Dave Anderson, Chair Tina Allard, City Clerk ear fiED rr NATUiE