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4.5C SR 09-19-2016 Oty Elk Request for Action To Item Number Mayor and City Council 4.5C Agenda Section Meeting Date Prepared by Consent September 19, 2016 Jessica Miller, Executive Secretary/Deputy City Clerk Item Description Reviewed by Special Event Permit: Elk River High School Tina Allard, City Clerk Homecoming Parade Reviewed by Cal Portner, City Administrator Action Requested Approve,by motion, a special event permit for the Elk River High School homecoming parade on Friday, September 30, 2016, subject to the following conditions: 1. The event planner is required to notify all property owners abutting the parade route. The city will provide a template of the notice that shall be distributed and a list of the properties to be notified. The event planner shall submit an affidavit showing the notice was distributed. 2. Garbage clean up shall be completed immediately following the parade. 3. Signs shall be installed at the following locations no later than September 23, 2016: ■ School Street 50-feet west of Freeport Street (alerting westbound traffic) ■ School Street 100-feet east of Proctor Avenue (alerting eastbound traffic) ■ Jackson Avenue at 71h Street (alerting northbound traffic) ■ Jackson Avenue at the north high school parking lot entrance (alerting southbound traffic) The signs shall state: School Street Closed 4:00 p.m. — 6:00 p.m. Friday, September 30 Parade Upon completion of the parade, all signs shall be immediately removed. The sign sheeting shall be orange with black lettering,reflective, and mounted on a 30x30 aluminum plate. The signs shall be mounted in a Type 3 barricade, or approved equal. The barricades shall be secured with sandbags or tied to an existing pole to prevent them from being removed or tipped over. 4. The Elk River Police Department will provide police and reserve support for traffic control. 5. Candy may be handed out at the parade but is not allowed to be thrown from moving objects. Background/Discussion Elk River High School is requesting a special event permit for their homecoming parade on Friday, September 30, 2016,beginning at 5:00 p.m. The parade will begin in the Parker Elementary parking lot and head west on School Street ending in the Elk River High School parking lot. Financial Impact N/A Attachments ■ Route map POWERED 6T AR z U 191 I l2 AVE NW vy z 191S.- NW 190TH LN MW 1 � V -!Jr ! r .m .ro '� .�,� -: -.�.-�.r..°—•.' ° —� _ �_ -'� IELK HILLS '� - _ a - - scxooi sr-Nw - Q •,� ! -3 u i DbNS Pt1F2K,Df2N o MA Tr U 4 S t NW awTH'� sr rxyNw . b� z a _ ��4TN STP w :n..� � .4 b _. �•`� � .� � 4rF!ST NW __ a �T • � � � � • �� 3$DBrNw �� I)SrNW�� ,� +�.?•' � � ANli4lN ST Nw f' e0 713 Feet City of El Disclaimer. 1\aver This drawing is neither a legally recorded map nora surveywing is isnot intended to be used asmationis Homecoming Parade Route drawing is a compilation of records,information,and data ocated in various city,county,and state offices,and other sources affecting the area shown,and is to be used for reference purposes only.The City of Elk River is not responsible for any inaccuracies herein contained. ©Bolton&Menk,Inc-Web GIS 9/6/2013 8:30 AM