INFORMATION #1 01-10-2005
INFORMATION
REGULAR MEETING OF THE
SCHOOL BOARD
I
Tuesday, January 11, 2005
7 p.m.
Elk River High School
Little Theatre
900 School Street
Elk River, Minnesota
Elk River Area School District
Strategic Plan
(Board adopted 4/22/03)
Mission Statement
· Independent School District 728 strives to provide excellent learning
opportunities for all students and community.
Vision Statement
· Independent School District 728 continuously improves by setting high
learning expectations for all students, by engaging the community in the
decision-making process and by creating a highly desired environment
for students and staff.
Strategic Goals
. Increase educational achievement with high expectations for all students
and staff
. Improve internal and external relationships by engaging students, staff,
parents and community members in support of student achievement
· Demonstrate district accountability through the continuous improvement
process.
:. t
A-320
I. CALL MEETING TO ORDER/ROLL CALL/
PLEDGE OF ALLEGIANCE
II. APPROV AL OF AGENDA
III. ENGAGEMENT OF STUDENTS/STAFF/PARENTS/ COMMUNITY
(Goal #2 - Improve internal and external relationships by engaging students, staff,
parents and community members in support of student achievement.)
A. Open Fomm
Opinions and ideas contributed by students, parents, staff and other citizens are
valuable to the School Board. They may direct the Superintendent of Schools to
consider such an item at an appropriate place on the agenda or a subsequent
meeting. Anyone wishing to address the Board is asked to fill out a card prior to
the start of the meeting. Please limit comments to five minutes.
B. School Board Member Reports
C. Superintendent Jensen's Report
D. Student Representative Reports
E. Staff, Student and Community Recognition
F. School Board Committee Reports
1. Human Resource/Finance
2. Board Development
3. Communications
4. SAC
5. Northwest Suburban Integration District
G. Legislative Proposals
Bob Noyed, Assistant to the Superintendent for Community Relations, will
present the proposals and ask the Board for discussion and direction.
A-321
IV. EDUCATIONAL ACHIEVEMENT
(Goal #1 - Increase educational achievement with high expectations for all students and
staff.
A. Closed Board Meeting
The School Board is asked to set a Special Closed School Board Meeting for the
purpose of discussing negotiations with teaching assistants.
V. CONTINUOUS IMPROVEMENT
(Goal #3 - Demonstrate district accountability through the continuous improvement
process.)
A. Resolution Adoption Regarding the Authority to Purchase, Lease, and Contract
for Goods and Services
Recommend the School Board adopt the Resolution Adoption Regarding the
Authority to Purchase, Lease and Contract for Goods and Services as
follows:
BE IT RESOLVED that the Superintendent, Director of School Operations,
Director of Special Projects, Administrator of Business Operations and/or
Manager of Purchasing be delegated authority to purchase, lease, or contract for
goods and services in the name of Independent School District 728, Sherburne
County, Elk River, Minnesota, within the budget as approved by the Board,
provided that any transaction in the amount exceeding the minimum amount for
which bids are required must first be specifically authorized by the Board and
must fulfill all other applicable requirements in Minnesota Statute 123B.52.
B. Naming of School District
Recommend the School Board bring back Motion 04-39 that was tabled at
the School Board Meeting of October 12, 2004, which reads, "Henry moved
and Peterson seconded the motion to have the district consider an all-
inclusive name for the entire district."
The motion was tabled until information was available on what it would cost the
district to make a name change. As a guide, the Naming Facilities and Fields
Policy #2023 is included on A-326/327.
A-322
C. Use of Elk River Council Chambers for Board Meetings
School Board members will be asked to approve an agreement, if available, with
the City of Elk River regarding the use of the Council Chambers for School Board
meetings.
At the last meeting, the School Board passed a resolution to hold the Board
meetings on the second and fourth Mondays of each month at 6:30 p.m. at the Elk
River City Hall. The Economic Development Authority meets in the Council
Chambers on the second Monday of each month from 5:30 to 6:30 p.m. and
sometimes longer. This would be a conflict for a 6:30 start to the School Board
Meetings.
Board members will be asked to consider whether they would like the meeting to
start at 7 p.m. Another option to consider would be to have the regular business
meeting on the fourth Monday of the month at 6:30 p.m. at the Elk River Council
Chambers and have the work session on the second Monday of the month at
6:30 p.m. at the Educational Technology Center.
D. Board Discipline Policy
Recommend the School Board approve the Board Discipline Policy as
presented on A-328.
E. Architect Contract for Handke Family Center
Recommend the School District enter into a contract with Lunning/Wende/
BVH Architects of St. Paul for predesign/programming and master planning
for the Handke Family Center, at a fee of $32,500, plus reimbursables not to
exceed $1,500, for a total not to exceed $34,000.
Funds for this work will come out of the approximately $1.4 million available for
Phase 1 work (which includes the $500,000 state grant). Outcomes of this work
will include a building program for anticipated activities and concept spatial
diagram; a master plan document incorporating program, concept plans and an
outline of anticipated improvements; phasing diagram and schedule; and cost
estimate relating to the master plan.
A memo from Charlie Blesener describing the selection process, etc., is included
on A-329/331.
A-323
F. Dean of Students
Recommend the School Board approve the Memorandum of Understanding
between District #728 School Administrators and Independent School
District #728 concerning the position of Dean of Students.
G. Bids
The School Board will be asked to approve construction project bids. Bid
information will be presented at the time of the meeting.
VI. CONSENT AGENDA
A. Approval of Minutes
Recommend the School Board approve the minutes of the Regular Meeting
of December 14, 2004, as presented on B-256/311.
Recommend the School Board approve the minutes of the Organizational
Meeting of January 3, 2005, as presented on B-312/313.
B. Approval of Check Register
Recommend the School Board approve the check register as presented on the
Excel attachment.
e. Personnel
Recommend the School Board approve the resignations, leaves of absence,
certified staff appointments, athletic and activity appointments, and
classified staff appointments as presented on A-332/336.
D. Staffing Requests
Recommend the School Board approve staffing requests as follows:
1. Early Childhood Special Education Teacher, .5 FTE at Handke Family
Center to manage IEP's and deliver services to preschool children with
disabilities. Funding is through State #740.
2. Basic Skills Math Teacher at Rogers High School, 1.5 hours per day for
approximately 8 days, funded by ALe.
3. Basic Skills Reading Teacher at Rogers High School, 1.5 hours per day for
approximately 8 days, funded by ALC.
A-324
4. Assistant Boys Soccer Coach at Zimmerman High School beginning
August 2005. Funded through the Athletic and Activities budget.
5. Special Education Assistant 1- 1: 1 in the EBD program at Elk River High
School, 6.5 hours per day. Funding for this position will be billed back to
resident school.
E. Teacher Tutor Appointments
Recommend the School Board approve Teacher Tutors for Zimmerman
High School/Middle School for 17 total hours and funded through ALC, as
follows: Jenessa Benke, Jennelle LeBlanc, Amy Onstad and Peter Pouliot.
F. Student Travel
1. Elk River High School
Recommend the School Board approve a request to allow eight 1ih
grade students from Elk River High School to travel to Washington
D.C. on May 10, 200S, to tour the Holocaust Museum and the
historical monuments.
2. Elk River High School
Recommend the School Board approve a request to allow 30 art
students from the Elk River High School to travel to New York City
on May 11-14, 200S, for an arts and culture tour.
G. Grant and Donation Acceptance
1. Elk River High School
Recommend the School Board approve a Small Capital Arts Grant
from the Central Minnesota Arts Board in the amount of $3760 to be
used for the art and jewelry program at Elk River High School.
2. VandenBerge Middle School
Recommend the School Board approve a donation from Judy
(Switala) Christianson in the amount of $300 to be used for the autism
program at VandenBerge Middle School.
A-325
H. Resignation of Administrator
Recommend the School Board accept the resignation of Margaret E. Dolan,
Assistant Principal at Rogers High School, effective January 28, 2005. Ms
Dolan has been offered a position elsewhere.
VII. REQUEST FOR INFORMATION/NEXT AGENDA
A. Information Requests
This is the time designated for the entire Board to request specific information or
data to assist the Board in making governance decisions. The administration will
respond to their requests in a timely manner.
B. Agenda for Next Meeting
Board members will be asked to discuss the agenda for the next regular meeting.
VIII. INFORMATION
A. Dates of Importance
January 12-14
MSBA Leadership Conference
Minneapolis Convention Center
January 25
School Board Work Session
6 p.m., Educational Technology Center
February 7
SAC Meeting
6-8 p.m., District Office
February 14
Regular School Board Meeting
February 28
School Board Work Session
A-326
Number:
Date Adopted:
Date Revised:
2023
March 14, 2000
Title: NAMING FACILITIES AND FIELDS
1.0 Purpose
1.1 To contribute to community identification and solidarity as well as to honor
prominent citizens and educators, the School Board shall name facilities and
fields.
2.0 SCHOOLS
2.1 While the authority and responsibility for naming schools, fields and school
areas rests with the School Board, prior to naming a school, the School Board
shall consult with the representatives of local units of government and the
citizens in the school attendance area. If possible, students who could attend
the school will be asked for suggestions and ideas.
3.0 SCHOOL AREAS (auditoriums, nature areas) AND FIELDS
3.1 Prior to naming school areas or fields, the School shall convene an athletic or
activity ad hoc advisory committee to consider names, either put forward or
raised by the committee, and makes a recommendation to the School Board.
3.2 The Athletic or Activity committee shall recommend how and where the name
will be displayed.
4.0 CRITERIA
4.1 Prior to naming a school or soliciting names, the School Board will establish
criteria to be used in the selection process. The criteria mayor may not be
ranked but will most likely include consideration for; a) citizens who have
gained local or national prominence; b) the historic or current name of the
geographic area; and, c) current or former employees who have served with
distinction.
A-327
5.0 DURATION
5.1 Under all but the most unusual circumstances, the names of facilities and
fields will not be changed.
Chair, School Board
Clerk, School Board
A-328
Title:
1.0
1.1
1.2
1.1.2
1.1.3
2.0
2.1
2.1.1
2.1.2
2.1.3
2.1.4
Number: 2024
Date Adopted:
School Board Discipline Policy
STATEMENT OF POLICY
Independent School District 728 has developed a policy to ensure the
integrity of its own conduct, recognizing that:
conduct in the job of board governance of ISO 728 is important; and
the Board must be able to govern itself before presuming to govern others;
and
the district needs to be able to rely on a consistent, predictable and stable
style of operation.
PURPOSE
A School Board Member who violates School District policy, the School
Board's Governance Policy, the Rules by which the Board determines it is to
be governed, or state or federal law, adversely affecting the School District or
the Board Member's ability to effectively serve on the School Board, may be
subject to the following:
removal from committee assignments and other duties by the School
Board Chair at the direction of the School Board;
a reprimand by the School Board given at an open School Board
meeting;
a referral to appropriate law enforcement agencies; and
other sanctions provided by law, including, but not limited to,
removal from office pursuant to state law, Minnesota Statute
Clerk, School Board
Chair, School Board
A-329
3 January 2004
To: Supt. Jensen and School Board Members
From: Charlie Blesener, Administrator of Community Education
Re: Recap of Handke planning, and recommend Architect contract for Handke Family Center
work
Efforts to secure permanent, well-planned spaces for early childhood and Community
Education programs for District 728 has been on-going for some time, and we're ready to begin
addressing this space need in the center of the district at the Handke Center. To provide you and
the board with some background information, this memo includes a timeline of significant
events, as well as a description of the process we have used to arrive at the selection of
Lunning/Wende/BVH Architects to assist us in the work at Handke.
Timeline of significant events related to space planning:
Sept. 1995: ECFE programs outgrow spaces at the Community Education Center, and
are moved to the north wing at Handke.
Fall 2000: a committee of multiple agencies and service providers submit an Early
Childhood Facilities Grant to the State of Minnesota to construct a new Early Childhood Facility
to serve ECFE, ECSE, Head Start, Early Childhood Screening, Adult Basic Education and
Community Education.
Feb. 15,2001: State notifies ISD 728 of a $500,000 grant award.
Jan.-April 2001 : Elk River 2001 committee discusses need for community gathering
spaces. CE and Elk River Area Arts Council discuss their common need for permanent
programmmg space.
April 2001: several local arts organizations unanimously merge to become Elk River
Area Arts Alliance (ERAAA), and also unanimously support an affiliation with
Community Education in the proposed new facility. The ERAAA desires to establish several
classrooms for art instruction as well as a large atrium space for arts and other community events
through private fund-raising.
May, 2001: Elk River School Board includes ERAAA as a partner in a future joint
facility.
July, 2001: CE Director asks Elk River City Council to provide land for future joint early
childhood/arts facility.
July, 2001: School Board considers levy for lease as funding option for construction of
proposed new facility. Board decides to wait and include it on a future bond issue.
Sept. 11, 2001: World Trade Center is destroyed by terrorists.
Winter, 2002: School Board acts to close Handke Magnet (elementary) school at the end
of the 01-02 school year.
May, 14,2002: School Board adopts resolution designating Handke as the facility for
early childhood, community education and ERAAA.
Spring, 2002: Decision to move CE offices (including Adult Basic Education and Early
Childhood Screening) to Handke, and to continue to house ECSE and ECFE at Handke.
June, 2002: State notifies District 728 that due to budget shortfall, the grant is reduced to
$449,702.
A-330
Jan. 2003: ERAAA leases a classroom at Handke for their offices.
Nov. 4, 2003: Money to match (dollar for dollar) the State facilities grant is included in a
$61 million bond issue which fails by 102 votes.
Dec.ll, 2003: State DHS notifies us that our grant is reinstated at $500,000 level.
March 30, 2004: $500,000 match for the state grant is included in successful bond
election. An additional $410,000 from the March 30, 2004 bond is also allocated to the Handke
project toward window and roof replacements.
Summer, 2004: Handke Stadium is named to the National Registry of Historic Places.
Elk River Rotary continues to improve and renovate rock-work in the stadium. ISD 728 also
contributes from capitol outlay budget to the improvements.
03-04 school year: CE and ERAAA representatives continue discussions on how they
will work together at Handke. Agreement is made that arts programming efforts will be done
jointly as partners rather than separately, with a goal of expanding arts offerings for all ages.
Fall, 2004: Artscape (joint arts programming) appears as part of the fall CE brochure.
The Handke Center project is expected to be a smaller project than the construction of a
new school, with the work consisting ofrenovation of much of the existing facility, as well as
some new construction which will need to blend with the older original Handke. The architect
will need to be skilled at both renovation and new construction, and be attentive to a
comparatively small project involving both public and private dollars as well as several partners
with an interest in the outcome.
At a post grant award conference, representatives from the State provided information on
architects experienced with early childhood design, specifically mentioning Lunning, & Wende
firm. As a result of that conference, in the spring of 2004 I made further inquiries into this firm
and discovered they were also very familiar with sustainable school design, and with what ISD
728 was doing. Factor 10, the consultant District 728 used to assist in architect selection
processes for the design and construction of the two new elementary schools had involved
Lunning/Wende in creating the RFP for use in seeking and sorting through architectural firms.
At the same time, the ERAAA had informally involved KKE architects, who have been involved
in many ISD 728 projects, in some preliminary idea-generating sessions, without entering into a
contract.
In the interests of arriving at a single architect for the expected work (for both ISD 728
and for the ERAAA), a committee consisting of 10-12 people with equal representation from the
ERAAA building committee and from the Early Childhood and Community Education programs
at Handke conducted interviews with both KKE and Lunning/Wende. Both firms provided
fomlal presentations and responded to a series of prepared questions. As a result of that process,
a consensus emerged to enter into a contract with Lunning/Wende/BVH architects for the
architectural work on the Handke project.
The immediate steps ahead of us include:
*developing and finalizing a master plan for the Handke site.
*presenting the master plan to the School Board for approval.
*identifying "Phase one" work using the $1.4 million available budget for Handke (which
includes the $500,000 state grant and the match from the March 30, 2004
bond election).
A-331
*awarding bids for phase one work, and hopefully getting started on those improvements
this summer.
I am recommending District 728 enter into a contract with Lunning/Wende/BVH
Architects of St. Paul for PredesignJProgramming and Master Planning for the Hand Family
Center. The fees for this work will be $32,500, plus reimbursables not to exceed $1,500., for a
total not to exceed $34,000. Revenue for this work will come out of the approximately $1.4
million available for phase 1 work (which includes a $500,000 early childhood facilities grant
from the State of Minnesota)
Outcomes of this work will include:
*a building program for anticipated activities and concept spatial diagram
*a Master Plan document incorporating program, concept plans and an outline of
anticipated improvements
*phasing diagram and schedule
*cost estimate relating to the Master Plan
cc: Ron Bratlie