2.0. SWCSR 09-08-2016 Minutes of the Sherburne/Wright County Cable Commission
Thursday, February 4, 2016, 1:00 p.m.
Maple Lake City Hall
Present: Chair Tina Allard, Commissioners Merton Auger, Kitty Baltos, Jim Bart, Phil Kern,
Annita Smythe, and Lee Ann Yager.
Absent: Dan Madsen,Terri Boese,Gina Wolbeck, and Attorney Robert Vose.
Also present: Technology Consultant Bill Bruce and Video Production Coordinator Mark Davis.
1. Call to Order-Chair Tina Allard called the meeting to order at 1:04 p.m.
2. Approval of Minutes—November 5, 2015
Commissioner Kern motioned to approve the November 5, 2015 Sherburne Wright
Cable Commission Meeting Minutes as presented. Seconded by Commissioner Kitty
Baltos, unanimous ayes, motion carried.
3. Treasurer's Report
a. Financial Statements — Commissioner Auger presented the financial statements as
outlined in the staff report.
b. Return of Franchise Fees — Commissioner Auger informed the Commission that the
next payment is projected to be in March 2016.
Commissioner Bart motioned to approve the Treasurer's Report. Seconded by
Commissioner Smythe,unanimous ayes, motion carried.
4. Attorney's Report
a. Commission Attorney Bob Vose was unable to attend the meeting due to the death of
his father.
5. Equipment Report - Bill Bruce presented the equipment report. Bruce discussed the
upgrade of the Video on Demand service (PEG Central) to VieBit.They have been working
with Leightronix preparing for this change and noted they are not charging a fee to do this
and they haven't changed their rates. He is also working with Leightronix on the change
to HD. He recommends a trade-in of the current SD Nexus as a final step to prepare for
the HD transition. He is also requesting the purchase of a file recorder for the trailer
which makes an H.264 copy which is compatible with the Nexus units. Bruce reported
that a permanent heater has been installed in the trailer for winter shoots and reviewed
other various equipment repairs and upgrades, and stated that he and Davis will be doing
a class at the Spectrum School in Elk River as part of their Career Day. Bruce also
discussed ongoing repairs in all the member cities as well as a scheduled equipment
upgrade in Dassel.
Commissioner Baltos motioned to approve the purchase of the 1 LABvault File Recorder
at a cost of$4,495. Seconded by Commissioner Kern, unanimous ayes, motion carried.
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Sherburne Wright Coble Commission
Meeting Minutes from 02-04-16
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Commissioner Yager motioned to approve the purchase of the Nexus HD playback
device for SWTV, Delano, Elk River and Buffalo at a cost of $47,980 with trade-in.
Seconded by Commissioner Bart, unanimous ayes, motion carried.
6. Programming Report- Mark Davis presented the programming report. Davis stated he has
been spending time learning ways of making the City Works videos more interesting by
researching websites and documentaries and will be attending the MACTA conference
featuring Boyd Huppert's Storytelling. Upcoming shoots include taping the Public Safety
and Fire Department videos with plans on getting those done before the summer events
begin. Davis reported that they have a topper for the pickup and is looking at mounting
LED flood lighting on it for take-down at movies. He reported on other games and
concerts they have filmed.
7. Commission Business
a. Election of Officers
i. Chair
Commissioner Kern motioned to appoint Commissioner Allard as Chair.
Seconded by Commissioner Baltos,unanimous ayes,motion carried.
ii. Vice Chair
Commissioner Auger motioned to appointed Commissioner Kern as Chair.
Seconded by Commissioner Bart, unanimous ayes, motion carried.
iii. Treasurer— it had been earlier approved that since the City of Buffalo acts as
the fiscal agent for the commission, Commissioner Auger maintains the status
as treasurer.
iv. Secretary
Commissioner Kern motioned to appointed Commissioner Wolbeck as
Secretary. Seconded by Commissioner Baltos, unanimous ayes, motion
carried.
8. Upcoming Meeting Date - The next Commission meeting is scheduled for Thursday, May
5, 2016,tentatively to be held in Monticello.
9. Adjourn- Meeting adjourned at 2:07 p.m.
Chair,Tina Allard Commissioner, Lee Ann Yager