6.6A. SR 01-18-2005
Item 6.6.A.
MEMORANDUM
TO: Mayor and City Council
FROM: Bill Maertz, Director of Parks and Recreation
DATE: january 18, 2005
SUBJECT: Parks and Recreation Department Staffing
Background
The Parks and Recreation Department is budgeted for a new 25 hour per week clerical
position in 2005. Currently the 20 hour per week of Recreation Coordinator is vacant. Staff
proposes to combine these two positions into one full-time Recreation Coordinator. This
position will be responsible for the scheduling and coordinating of recreational facilities,
assisting in the coordination of programming, and provide clerical support for the Director
of Parks and Recreation. The person in this position will be responsible for managing the
adult softball leagues, which will be under city management for the fIrst time, in 2005.
Recommendation
Staff recommends creating a full-time Recreation Coordinator due to the growth of both
programming and administrative work.
Budget Implications
This staffIng change will be budget neutral in 2005. The full time wages will be equivalent to
the two part time jobs. By delaying the hire until the second quarter of the year, the cost of
benefIts will have no impact on the 2005 budget.
Action Requested
Authorize the staffing change to create a full-time Recreation Coordinator position,
Attachment
Job Description: Recreation Coordinator
City of Elk River
Recreation Coordinator
Position Description
Department: Immediate Supervisor:
Parks and Recreation Recreation Manager
Pay Grade: I FLSA Status: I Last Updated: (date)
8 Non-Exempt 1/11/05
Positions Supervised:
Assists in supervision of some seasonal staff.
Position Summary
The Recreation Coordinator position is responsible for the scheduling and coordinating of
recreational facilities as well as assisting in the scheduling and coordination of programming
opportunities. They also provide clerical support for the department.
Essential Functions
1. Design, Plan, Organize, and Administer Recreational Programs and Activities.
A. Reserve facilities for programs and activities.
B. Manage program fee structure to cover costs and assure affordability.
C. Assure adequate staffIng and supplies for programs and activities.
D. Prepare program descriptions for all promotional material.
E. Actively promote and publicize programs offered.
F. Assist with the coordinating of all marketing for these activities.
G. Work various programs as needed.
2. Perform Support Services for Recreation Facilities.
A. Locate and reserve facilities/athletic fields.
B. Coordinate schedules to assure proper scheduling and payment procedures.
C. Assist with the scheduling and coordinating arrangements for activities, meetings,
programs, etc.
D. Set up and maintain meeting/activity spaces.
3. Perform Office Duties.
A. Receive and route calls/visitors.
B. Answer routine questions.
C. Greet the public.
D. Provide information, explanation, and assistance for departmental services,
programs, policies and procedures.
E. Register participants in recreational programs.
5. Perform Communication Activities.
A. Type/word process information.
B. Public speaking/presentations/community training.
C. Compose, edit and proofread material.
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6. Performs other essential job duties.
A. Regular and timely work attendance.
B. Work additional hours as needed.
C. Provide back up support to other clerical staff.
D. Follow all safety procedures.
E. Participate in safety training.
Required Knowledge, Skills, and Abilities
o Skilled in interpersonal and public relation skills.
o Ability to work as a team member under stress.
o Skilled in paying attention to detail.
o Ability to adapt to and introduce change.
o Ability to present a positive and professional image of the City to the public.
o Ability to read, write, and comprehend basic instruction.
o Ability to work independendy.
o Knowledge of program development and management principles and techniques.
o Knowledge of the practical application of activity skills such as crafts, creative expression,
sports, and group leadership.
o Skilled in developing, promoting, and managing programs that attract participants and
contribute to their well-being.
o Ability to relate to all ages.
o Ability to motivate people.
o Ability to maintain a cheerful, positive attitude.
Minimum Qualifications
o High school degree, General Education Diploma, or equivalent,
o 5 Years education and/or practical experience in the field of municipal recreation.
o Experience with Microsoft Office.
Preferred Qualifications
o An understanding and willingness to work with the public.
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Recreation Coordinator Job Description.doc