6.8. SR 01-18-2005
13065 Orono Parkway
Elk River, MN 55330
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mayor and City Council
Scott Harlicker, Senior Planne~
January 18, 2005
Northstar Corridor Update
Item#.6-:;:1l.~_
Councihnember Motin is the City's representative on the NCDA. He is scheduled to provide
an update at the December 20th Council meeting. Attached are the agenda and the packet
from the NCDA meeting held on January 6th.
Phone: 763.635.1000
Fax: 763.635.1090
www.cLelk-river.mn.us
nEC~\ 0 '1004
NCDA
Meeting Agenda
January 6, 2005
4:30 P.M.
Sherburne County Government Center
Elk River, MN
Action Reauested
1.
Minutes of the December 2, 2004 Meeting*
Approval
2. Executive Committee Report:
a) Agreement for Engineering Services for Advanced and
Final Design of the Northstar Commuter Rail Project with
Kimley-Horn and Associates, Inc.*
Approval
b) Agreement for Engineering Services and Technical Support
for the Northstar Commuter Rail Project (including LRT
connection) with L TK, Inc.*
Approval
c) Hennepin County Regional Railroad Authority's Funding
Contribution *
Approval
3.
Presentation on Sio-Fuels and Locomotives: Commissioner Gene
Short, Redwood County, Minnesota
Information
4.
Legislative Issues:
Update
a) State: Preparation for 2005 Session
b) Federal
5.
Public Information Update
Information
6. Other: Next Meeting: February 3,2005
* Documentation enclosed
If you are unable to attend this meeting, please contact Peggy Aho at 651-222-7227.
~~~/
NORTHST AR CORRIDOR DEVELOPMENT AUTHORITY
Meeting Minutes
December 2, 2004
The Northstar Corridor Development Authority met on December 2, 2004, in regular session
at the Sherburne County Government Center, Anoka, Minnesota.
In attendance: Duane Grandy, Bruce Nawrocki, Jeanne Mason, Scott Schulte, Bob Barnette,
Tom Gamec, Dennis Berg, Robert Kirchner, David Elvig, Ken Stevens, Jill brown, Arne
Engstrom, Art Daniels, Lewis Stark, Dan Lieser, Felix Schmiesing, Woody Bissett, Terry
Nagorski, Ewald Petersen, John Norgren, Louise Kuester, Tim Yantos, Mary Richardson,
Dan Erhart, Peg Aho, Brian Bensen, PatrickKlaers, Paul McCarron, Todd Rapp, Jon Olson,
Paul Danielson, Jim Barton, Rhonda Sivarajah, John Sanford, Patrick Wussow, Patrick
Cairns, Elliott Perovich
1. The meeting was called to order at 4:00 p.m.
2. Scott Schulte made a motion to approve the November 4, 2004 minutes and the
December 2 meeting agenda as presented. The motion was seconded by John
Norgren and passed unanimously on a voice vote.
3. Tim Yantos gave an update on the RFP process for Engineering Services for
Advanced and Final Design of the Northstar Commuter Rail Project and the ranking of
qualified vendors. Mary Richardson noted that two firms responded to the RFP:
Kimley-Horn and Associates, Inc. and URS. Both firms were interviewed on
November 19. The evaluation team consisted of Tim Yantos, Mary Richardson,
Kenneth Stevens, Mike Schadauer, Jon Olson, Vicki Barron, Ed Hunter, Mark
Fuhrmann, Dean Michalko and Tom Styrbicki.
Ms. Richardson noted that proposals were ranked based on the inclusion of required
certificates/statements, good faith efforts to meet DBE goal, qualifications of the
Propose and the project team, availability of key personnel and ability to complete
work on schedule, the Consultant's understanding of the work, the Consultant's past
record of performance, and the comprehensiveness of the proposal. Tim Yantos
noted that the evaluation team determined that Kimley-Horn and Associates, Inc.
represented the most qualified team for the project. At its November 23, 2004
meeting, the NCDA Executive Committee/Capital Budget Committee authorized staff
to enter into negotiations with Kimley-Horn and Associates, Inc. to establish the scope
of services and a fair and reasonable contract amount. Staff will bring a contract for
approval at the January 2005 meeting.
4. Tim Yantos gave an update on the RFP process for Engineering Services and
Technical Support for the Northstar Commuter Rail Project (including LRT connection)
and the ranking of qualified vendors. Mary Richardson noted that two firms responded
to the RFP: L TK Engineering Services and Parson. Both firms were interviewed on
November 19. The evaluation team consisted of Tim Yantos, Mary Richardson,
Kenneth Stevens, Mike Schadauer, Jon Olson, Vicki Barron, Ed Hunter, Mark
Fuhrmann, Dean Michalko and Tom Styrbicki.
Ms. Richardson noted that the proposals were ranked based on the inclusion of
required certificates/statements, good faith efforts to meet DBE goal, qualifications of
the Propose and the project team, availability of key personnel and ability to complete
work on schedule, the Consultant's understanding of the work, the Consultant's past
record of performance, and the comprehensiveness of the proposal. Tim Yantos
noted that the evaluation team determined that L TK Engineering Services represented
the most qualified team for the project. At its November 23, 2004 meeting, the.
Executive Committee/Capital Budget Committee authorized staff to enter into
negotiations with L TK Engineering Services to establish the scope of services and a
fair and reasonable contract amount. Staff will bring a proposed contract for approval
at the January 2005 meeting.
5. Mary Richardson handed out a revised 2005 Budget amendment which showed the.
2005 budget as approved and the proposed amended 2005 budget. She noted that
the proposed revisions result from several factors: 1) the establishment, staffing and
equipping of the Northstar Project Office (NPO), 2) the reallocation of 2005 grant funds
from ROW acquisition to other categories in accordance with Mn/DOT grant contract;
3) the increases in insurance costs; and 4) the adjustments in the 2005 grant resulting
from the final congressional appropriations and the retention for Mn/DOT's
administrative costs. Paul Ostrow made a motion that the NCDA approve the
proposed amended 2005 Budget as recommended. The motion was seconded by
Arne Engstrom and passed unanimously on a voice vote. Ms. Richardson noted that
this amendment does not require additional contribution by its funding partners.
6. Tim Yantos reviewed the 2005 professional service contracts being recommended for
approval by the Executive Committee/Capital Budget Committee. Ewald Petersen
made a motion that the NCDA approve the proposed 2005 professional service
contracts with:
· Messerli & Kramer for an amount not to exceed $38,625.00 and a term of
January 1 through December 31, 2005, to be paid in 12 equal installments
· Capital Partnership for an amount not to exceed $38,635.00 and a term of
January 1 through December 31,2005, to be paid in 12 equal installments
· Mullenholz, Brimsek & Belair for an amount not to exceed $33,475.00 and a
term of January 1 through December 31,2005, to be paid in 12 equal
installments
· McCarron and Associates for an amount not to exceed $25,000.00 and a term
of January 1 through December 31, 2005, to be paid in 12 equal installments
and
· Himle Horner, Inc. for an amount not to exceed $500,000.00 and a term of
January 1 through December 31, 2005
and contract amendments with:
· Richardson, Richter & Associates, Inc. to adjust their hourly rates, for an
amount not to exceed $325,000.00 for consultant services provided in 2005 and
$22,000 for direct costs;
· Kenneth Stevens for an amount not to exceed $150,000.00 for services
provided and expenses incurred in 2005;
· North Woods Advertising to extend the term of their contract through December
31,2005;
· Kimley-Horn and Associates, Inc. to extend the term of their contract through
March 31,2005; and
· Greene Espel for an amount not to exceed $300,000 for services provided and
expenses incurred in 2005 and to reduce the contract maximum for services
provided in 2004 by $100,000.00.
and authorize the Chair to finalize negotiations and execute the contracts and contract
amendments. The motion was seconded by Arne Engstrom and passed unanimously
on a voice vote.
Ms. Richardson noted that each contract has a termination clause which states that
work may be stopped with cause, without cause or with wind down of project and that
each contract may be terminated immediately.
7. Tim Yantos noted that as the Northstar Project moves forward into final design, work
on the project will be accomplished by the NPO. The NPO will work under the
direction of Tim Yantos, Executive Director, and Mark Fuhrmann, Project Director.
The NPO will be staffed by employees of the Mn/DOT and the Metropolitan Council,
as well as the Project Management Team of the NCDA. Mr. Yantos further noted that
the purpose of establishing the NPO is to meet the FTA's expectations for experience
and comprehensive project management and to create a cost-effective staffing
structure that builds on expertise gained in the construction of the Hiawatha Line. The
Metropolitan Council will provide the services of six employees working from 20 to
50% of their time on Northstar, Mn/DOT will provide the services of six employees
working from 60 to 83% of their time on Northstar. Payment for such services will be
made on an hourly basis. The total compensation for Metropolitan Council for 2005
will be $372,000 and the total for Mn/DOT will be $209,000.00. Mr. Yantos noted that
funding for these services is included in the 2005 Amended Budget as approved by
the NCDA and the sources of funding is the NCDA and federal grant dollars.
David Elvig made a motion that the NCDA approve entering into a Cooperative
Agreement with Mn/DOT and the Metropolitan Council as described above, and
authorize the Chair to finalize negotiations and execute the agreement. The motion
was seconded by Art Daniels and passed unanimously on a voice vote.
8. Tim Yantos noted that Agenda Item #2f was pulled from the agenda because staff are
doing an internal investigation regarding the possibility that Anoka County may already
have a Broker/Insurance consultant on staff whom might be able to assist with
conducting an analysis of the risk exposures associated with the design, construction
and operation of the Northstar Commuter Rail Project and the options for the levels of
risk that should be retained and/or self-insured or, options and any potential
impediments to implementation of each option. Staff will keep the NCDA updated.
9. Tim Yantos gave an update on the progress being made with BNSF on negotiations.
Ken Stevens noted that a letter with BNSF's proposal should be received soon.
10. Mary Richardson reviewed the list of new House Committee Chairs. Tim Yantos noted
that the Northstar Project has received $5 million from the federal government as part
of the 2005 appropriations.
11, Todd Rapp noted that community involvement activities are gearing up for the 2005
legislative session. February 9 has been set as the Day at the Capitol. Jill Brown
noted that Paul McCarron is on the road again and has 11 more locations to visit in
January.
12. Chair Grandy noted that the next NCDA meeting is set for January 6, 2005.
There being no further business, the meeting was adjourned at 5:00 p,m. by Chair Grandy.
Unanimously approved.
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NCDA Executive Committee Agenda Item #3
NCDA Agenda Item #2a
MEMORANDUM
December 29,2004
To:
NCDA Executive Committee I Capital Budget Committee
NCDA
From:
Staff
Subject:
Agreement for Engineering Services for Advanced and Final Design of
the Northstar Commuter Rail Project with Kimley-Horn and Associates,
Inc.
At the September 2,2004 NCDA meeting, the NCDA authorized the release of a
Request for Proposals (RFP) for Engineering Services for Advanced and Final Design of
the Northstar Commuter Rail Project. The engineering services requested in the RFP
were to advance the design and engineering of certain elements of the Northstar
commuter rail project from preliminary engineering phase through final design. At the
October 7 meeting, the NCDA delegated to the Executive Committee the authority to
select a consulting team for contract negotiations. At its November 23, 2004 meeting,
the Executive Committee/Capital Budget Committee authorized staff to enter into
negotiations with Kimley-Horn and Associates, Inc. to establish the scope of services
and a fair and reasonable contract amount.
The Request for Proposals included a proposed contract maximum of $4,300,000, which
is within the approved 2005 NCDA budget and is consistent with the independent cost
estimate prepared for this work. A contract maximum amount of $4,173,632 for all of
the work and services described in the RFP has been negotiated with Kimley-Horn and
Associates, Inc.
Staff recommends that the NCDA enter into a contract with Kimley-Horn and Associates,
Inc. for the advanced and final design of the Northstar Corridor commuter rail project for
a contract amount not to exceed $4,173,632 including a $130,000 contingency and a
term of January 1, 2005 through June 1, 2006,
Action Requested: That the Executive Committee I Capital Budget Committee
recommends to the NCDA that the NCDA authorize the Chair to
execute an agreement with Kimley-Horn and Associates, Inc. for
advanced and final design services with Kimley-Horn and
Associates, Inc. for a contract amount not to exceed $4,173,632
including a $130,000 contingency amount and a term of January
1, 2005 through June 1, 2006.
Northstar Corridor Development Authority
21003'" Avenue, Anoka, Minnesota 55303-2265 (763) 323-5700 Fax: (763) 323-5682 w\vw,northstartrain.org
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NCDA Executive Committee Agenda Item #4
NCDA Agenda Item #2b
MEMORANDUM
December 29, 2004
To:
NCDA Executive Committee I Capital Budget Committee
NCDA
From:
Staff
Subject:
Agreement for Engineering and Technical Support for the Northstar
Commuter Rail project (including LRT connection) with L TK Engineering
Services, Inc.
At the September 2,2004 NCDA meeting, the NCDA authorized the release of a Request
for Proposals (RFP) for Engineering Services and Technical Support for the Northstar
Commuter Rail Project (including LRT connection). The Technical Support Consultant will
provide services to the Northstar Project Management Team (PMT) and prepare the
advanced and final design of the LRT connection. At the October 7 meeting, the NCDA
delegated to the Executive Committee the authority to select a consulting team for contract
negotiations. At its November 23,2004 meeting, the NCDA Executive Committee/Capital
budget Committee authorized staff to begin contract negotiations with L TK Engineering
Services to establish the scope of services and a fair and reasonable contract amount.
The RFP included a proposed contract maximum of $3,000,000 which is within the
approved 2005 NCDA Budget. While the proposal received from L TK Engineering Services
fell within the contract maximum, it was determined through negotiations that a contingency
amount of $100,000 would be appropriate. Therefore, a contract for all of the work and
services described in the RFP has been negotiated with L TK Engineering Services in the
amount of $3,098,927, which amount is within the approved 2005 NCDA Budget for
Advanced Engineering.
Staff recommends that the NCDA enter into a contract with L TK Engineering Services, Inc.
for technical support services for the Northstar Commuter rail project including the LRT
connection for a contract amount not to exceed $3,098,927 which includes a $100,000
contingency and a term of January 1, 2005 though June 1, 2006.
Action Requested: That the Executive Committee I Capital Budget Committee make a
recommendation to the NCDA that the NCDA authorize the Chair to
execute an agreement with L TK Engineering Services, Inc. for a
contract amount of $3,098,927 which includes a $100,000 contingency
and a term of January 1, 2005 through June 1, 2006.
Northstar Corridor Depelopmellt Authority
2100 3'1 Avenue. Anoka. Minnesota 55303-2265 (763) 323-5700 Fax: (763) 323-5682 www.northstartrain.org
NCDA Executive Committee Agenda Item #5
NCDA Agenda Item #2c
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MEMORANDUM
December 29,2004
To:
NCDA Executive Committee/Capital Budget Committee
NCDA
From:
Staff
Subject:
HCRRA's Funding Contribution
In accordance with the NCDA's allocation formula for the local share of the final design and
construction costs of the Northstar Project, HCRRA is committed to contributing 15.6% or $6.89
million, For the 2005 Budget, HCRAA will contribute $1,711,528.00. The remainder of its
contribution equals $5,183,672.
The total cost for the Northstar Project includes the LRT connection and two light rail vehicles,
as required by FT A. Currently, the Hiawatha Project has an option to purchase additional
vehicles at the cost of approximately $3.15 million each. The option expires on January 23,
2005. If the additional vehicles needed for the Northstar Project are purchased pursuant to the
option agreement, there are substantial benefits, including a very competitive price for the
vehicles, the avoidance of the cost of procurement for Northstar and the provision of much
needed capacity of the Hiawatha Project.
HCRRA will consider purchasing two light rail vehicles for a total price of approximately $6.3
million, pursuant to the option agreement if the purchase will be credited toward their remaining
commitment to Northstar. The HCRRA is requesting that the NCDA acknowledge that the
purchase of the vehicles fulfills its obligation to the NCDA and constitutes its portion of the local
share for the Northstar Project. Note that this approach requires FT A approval, which is
pending.
Action Requested:
That the NCDA Executive Committee I Capital Budget Committee
recommend that the NCDA approve the HCRRA's purchase of vehicles
as its contribution to the Northstar Project, subject to FTA approval.
Northstar Corridor Development Authority
2100 3"] Avenue, Anoka, Minnesota 55303-2265 (63) 323-5700 Fax: (763) 323-5682 www.northstartrain.org