4.6. SR 10-17-2016Request for Action
To Item Number
Mayor and City Council 4.6
Agenda Section Meeting Date Prepared by
Consent October 17, 2016 Justin Femrite, P.E., City Engineer
Item Description Reviewed by
Professional Services for Line Avenue Cal Portner, City Administrator
Improvements
Reviewed by
Action Requested
Approve, by motion, $56,200 in professional services from Hakanson Anderson, Inc., associated with
engineering services for the Line Avenue Improvement project.
Background/Discussion
Staff has solicited a quotation from Hakanson Anderson, Inc. to provide professional services relating to
the design and construction of the Line Avenue Improvement project.
Hakanson Anderson is completing the same services on the 2017 Street Improvement project. Staff
desires to amend their contract to also include providing services for the Line Avenue Improvements. If
land acquisition advances in a timely manner, we are hoping these two projects could be bid in the same
construction packet to gain efficiencies in the pricing.
Financial Impact
The total financial impact for engineering services associated with this project will be $56,200 and be paid
through the Line Avenue Improvement Project budget.
Attachments
Hakanson Anderson, Inc. Proposal
Main Office:
3601 Thurston Avenue, Anoka, MN 55303
Phone: 763/427-5860 Fax: 763/427-0520
www.haa-inc.com
October 12, 2016
Justin Femrite, City Engineer
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: Proposal for Professional Engineering for Line Avenue
Dear Mr. Femrite:
Thank you for giving us the opportunity to provide this proposal. Our Project Understanding,
Proposed Scope of Services, Project Schedule, Project Team and Proposed Fee for this project are
described below.
PROJECT UNDERSTANDING
The project consists of the realignment and reconfiguration of Line Avenue and 5th Street. Line
Avenue currently connects Twin Lakes Road to Main Street. The current alignment of Twin Lakes
Road was constructed in 2003 making the Line Avenue connection unnecessary. The City is
considering constructing a cul-de-sac on Line Avenue south of the 5th Street intersection to eliminate
the north-south route that serves as a short cut through a residential area. The existing residences on
the west side of Line Avenue and commercial property on the east side of Line Avenue will continue
to have access from Line Avenue via Main Street. Line Avenue north of 5th Street will be realigned to
provide an east-west connection with 5th Street. The Dodge Avenue and 5th Street intersection will
also be realigned such that 5th Street west of Dodge Avenue forms a T intersection with the revised
alignment of Dodge Avenue and 5th Street. The approximate project limits and proposed realignments
are depicted in Figure 1 below.
Figure 1. Approximate Project Limits
Mr. Justin Femrite, City Engineer
October 12, 2016
Page 2
PROPOSED SCOPE OF SERVICES
The services provided by Hakanson Anderson will include field reconnaissance, site surveys, design
development, preparation of a complete set of construction plans and specifications, bidding,
construction staking, construction observation, and construction administration. Plans shall meet all
current Municipal State Aid requirements and be in conformance with the City of Elk River
standards. Our proposed services are further defined below.
PROJECT INITIATION AND FIELD RECONNAISSANCE
Hakanson Anderson will perform a field reconnaissance of the project area to review the site
conditions and determine areas that are critical to the project design. Locations of existing major
utilities that are visible from the surface will be reviewed such that early coordination with the utility
companies can be accomplished. All available background data, such as reports prepared by others,
as-built plans, and other pertinent data will be reviewed.
Estimated Cost: $1,200
SURVEYING SERVICES
The surveying services will include field collection and processing of topographic and survey control
within the project corridor. Prior to beginning the field work, a gopher one locate request will be
called in such that existing utility data can be located. All data will be collected with a robotic total
station and will be accurate to + 0.01 foot. Existing right-or-way will be computed and depicted in
the construction drawings.
Estimated Cost: $3,600
UTILITY COORDINATION MEETING
Hakanson Anderson will conduct a utility coordination meeting with the affected utility owners to
provide advance warning of the proposed project and allow ample time to coordinate relocation of
utilities if necessary. Hakanson Anderson will consider utility owners requests and incorporate them
into the project design if appropriate.
Estimated Cost: $600
DESIGN DEVELOPMENT
Hakanson Anderson will prepare the detailed design for the project and determine preliminary and
final horizontal and vertical alignments, necessary pavement and lane configurations, and necessary
drainage improvements. Cross sections of the proposed improvements will be prepared such that
detailed earthwork calculations can be generated from the existing and proposed surfaces.
Estimated Cost: $6,000
Mr. Justin Femrite, City Engineer
October 12, 2016
Page 3
RIGHT OF WAY EXHIBITS
Based on the proposed design, Hakanson Anderson will prepare easement exhibits and descriptions
which depict the additional right of way that is necessary to acquire. It is assumed that the actual
right-of-way acquisition services and document preparation will be completed by others.
Estimated Cost: $2,000
PREPARATION OF CONSTRUCTION PLANS
Hakanson Anderson will prepare the construction plans for the project. Construction Plans will
consist of: title sheet, estimated quantities, typical sections, construction notes, details, tabulations,
removals, construction plan sheets, profile sheets, intersection details, striping and signing plans and
traffic control plans. All plans will be in AutoCAD format. The City will provide the as-built
drawings for Hakanson Anderson’s use for determining other pertinent plan data.
The Construction Plans will be prepared in accordance with MnDOT State Aid standards. Hakanson
Anderson will also provide a detailed engineer’s estimate for the project. The estimated items will
conform to the MnDOT Standard Specification for Construction, 2016 Edition.
Estimated Cost: $8,500
PROJECT MANUAL AND PERMITTING
Hakanson Anderson will prepare the project manual and coordinate the permit processes. The project
Manual will include the technical specifications, general conditions of the contract, special conditions
of the contract, sample performance and payment bonds, the standard form of agreement, responsible
contractor certifications, and other pertinent items for the project. Necessary permits are anticipated
to include the NPDES Construction permit.
Estimated Cost: $4,500
BIDDING
During the bidding phase, we will answer questions from interested Contractors, clarify the plans and
specifications, and issue addendums as necessary. We will also attend the bid opening, tabulate the
bids, and review the bids for any errors or omissions. Upon determination of an apparent low bidder,
we will perform investigations as necessary to determine the Contractor’s ability to perform the work.
Estimated Cost: $1,600
CONSTRUCTION STAKING
This phase consists of staking the proposed improvements during construction. It is assumed that
construction staking will be necessary for: silt fence, removals, rough grading, storm sewer, blue-
topping of gravel, curb and/or centerline finished grade stakes.
Estimated Cost: $4,200
Mr. Justin Femrite, City Engineer
October 12, 2016
Page 4
CONSTRUCTION OBSERVATION AND ADMINISTRATION
This phase consists of observing the construction to ensure that all work conforms to the approved
plans and specifications. The Project Manager will be available for clarifications or for interpretation
of the plans and specifications and will make weekly site visits. We will record actual quantities of
work and evaluate change order requests, if necessary. We will also prepare Pay Applications, and
other pertinent items in administering the construction contract. It is proposed that no more than 4
weeks be allowed for the construction of the project.
Estimated Cost: $24,000
SCHEDULE
We would anticipate the following schedule for this project:
Submit Proposal October 12, 2016
City Council Considers Proposal October 17, 2016
Kickoff Meeting with City Staff November 2, 2016
Topographic Survey November 7, 2016
50% Plan Set Submitted for City Review December 16, 2016
90% Plan Set Submitted for City Review January 20, 2017
City Council Considers approval of Plans/Ad for Bids February 6, 2017
Bids Opened March 2017
Construction Summer 2017
PROJECT TEAM
The team for this project was carefully selected based on their qualifications, experience and availability. Due
to the importance we have placed in serving you, your team will include many of our key employees with a
wealth of relevant experience. We have assembled a team of qualified staff members to complete the work
efficiently, cost effectively and professionally.
Shane Nelson, P.E., is proposed to be the Project Manager. Shane is a Vice President of the
firm and brings over 16 years of experience in street and utility construction to the team. Shane
has designed and managed over 60 miles of newly constructed and reconstructed streets. Shane
will be the day to day contact for the project and will be involved in all aspects of the project.
Shane will lead the team and track the progress on a daily basis to ensure that the project remains
on schedule. Shane will attend all meetings with the City, coordinate activities, closely manage
all work and ensure that all responsibilities and services of the contract, and deliverables are completed on time
and within budget.
Craig Jochum, P.E., is proposed to be the Quality Assurance/Quality Control Reviewer. Craig
is a Principal of Hakanson Anderson with over 25 years of experience in civil infrastructure
projects. Craig has extensive experience in managing large infrastructure projects, determining
critical paths for schedules, and excels in effective communication to ensure that projects are run
smoothly and that all deliverables are prepared to the highest quality. Craig will peer review the
construction plans and specifications in accordance with our established Quality Manual.
Mr. Justin Femrite, City Engineer
October 12, 2016
Page 5
Timothy Eggerichs, P.E., is proposed to be the Lead Design Engineer. Tim is in his sixteenth
year with Hakanson Anderson and his focus has been on development of plans and specifications
for street projects and comprehensive water resource engineering. Tim has successfully
designed and managed numerous civil engineering projects including Municipal State Aid
streets. Tim has successfully completed Municipal State Aid projects for the cities of Coon
Rapids, East Bethel, Anoka, St. Michael, Ramsey and Otsego.
Adam Thiele, P.E., is proposed to be a Design Engineer. Adam is a professional engineer with
seven years of experience in the design and management of street, pavement, storm sewer,
utilities, and pavement management. Adam has successfully completed numerous street
construction, pavement maintenance and utility projects and will carry out individual tasks on the
project design to contribute to the success of the project.
PROPOSED FEE
It is proposed that services will be invoiced on an hourly basis in accordance with the attached hourly
rate schedule. Based on the above scope of services, our not-to-exceed fee for this project would
be $56,200.
OTHER CONSIDERATIONS
It is assumed that the geotechnical services will be contracted separately by the City. We will assist
the City in determining soil boring and core locations and will coordinate with the geotechnical firm.
Right-of-way acquisition services are not included in this proposal. If requested, we can provide
right-of-way acquisition as an additional service.
We thank you for the opportunity to provide this proposal. If you have any questions, please feel free
to contact me at 763-852-0479 (direct) or shanen@haa-inc.com.
Sincerely,
Hakanson Anderson
____________________________
Shane M. Nelson, P.E.
Vice President
Main Office:
3601 Thurston Avenue, Anoka, MN 55303
Phone: 763/427-5860 Fax: 763/427-0520
www.haa-inc.com
HAKANSON ANDERSON
2016/2017 MUNICIPAL HOURLY BILLING RATES
Principal Engineer, P.E. $120.00
Project Manager, P.E. (Discounted Rate) $112.00
Senior Design Engineer $107.00
Design Engineer $70.00 - $103.00
Senior CAD Technician $90.00
CAD / GIS Technician $85.00
Principal Land Surveyor, P.L.S. $112.00
Survey Project Manager $95.00
Land Surveyor, P.L.S. $85.00
Survey Office Technician $65.00 - $85.00
Survey Field Technician $65.00 - $85.00
GPS/Robotic Total Station $35.00
Senior Construction Observer $90.00
Construction Observer $70.00 - $85.00
Wetland Specialist $85.00
Clerical $55.00