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3.1 EDSR 10-17-2016 DRAFT MIN Meeting of the Elk River Economic Development Authority Held at the Elk River City Hall Monday, September 19, 2016 Members Present: President Tveite, Commissioners Burandt, Ovall, Westgaard, Provo, Olsen, and Wagner Members Absent: None Staff Present: Economic Development Director Amanda Othoudt, Eco Development Specialist Colleen Eddy, and City Clerk Tina Allard 1.Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk Development Authority was called to order at 5:30 p.m. by President Tveite. 2.Consider 09/19/2016 Agenda Moved by Commissioner Wagner and seconded by Commissioner Ovall approve the September 19, 2016, agenda. Motion carried 7-0. 3.Consider Consent Agenda Moved by Commissioner Westgaard and seconded by Commissioner Ols approve the following consent agenda: 3.1 August 15, 2016, EDA Minutes. 3.2 Check register as outlined in the staff report. 3.3 Balance sheet as outlined in the staff report. 3.4 Revenue expenditures as outlined in the staff report. Motion carried 7-0. 4.Open Forum No one appeared for Open Forum. 5.Public Hearings There were no public hearing items scheduled for this agenda. 6.1 Updated Tax Abatement Policy and Application Ms. Othoudt presented the staff report. Economic Development Authority Minutes Page 2 September 19, 2016 ----------------------------- Commissioner Provo asked what happens with the fees if a busines abatement request. Commissioner Tveite stated this is a fee to recoup costs and not a revenue source. Ms. Othoudt stated the applicant is reimbursed unused fees. Commissioner Ovall stated the EDA Finance Committee expressed concerns with the fees and costs of consultants, such as Springsted, and staff is considering internal review for some programs. Ms. Othoudt further noted the city offers many programs which ea different types of review. She stated staff is looking at reviewing microloans, tax abatements, and tax increment in-house. The Commission concurred that a Request for Proposal should be d financial consultant firms. Moved by Commissioner Westgaard and seconded by Commissioner Ols approve the Tax Abatement Policy as outlined in the staff report. Commissioner Provo suggested changing the language in Section VII.A.1 as follows: Applicant submits the completed application along with a $5 10,0 deposit, to be refunded for any portions not utilized. The maker and seconder of the motion concurred with the language change. Motion carried 7-0. 6.2 DirectorÔs Report Ms. Othoudt presented the staff report. 7. Announcements There were no announcments. ----------------------------- The EDA recessed in order to go into worksession at 5:52 p.m.. The EDA reconvened at. 5:54 p.m. Commissioner Olson was not at t the meeting. 8.1 City Beautification Award Program Economic Development Authority Minutes Page 3 September 19, 2016 ----------------------------- Ms. Othoudt presented the staff report. Commissioner Tveite suggested newspaper involvement so companies benefit through public exposure. Commissioner Wagner questioned what would happen if there were no nominiees. She suggested partnering with the chamber. She also suggested no over to another month if they are not selected the first time around. She stated the same companies shouldnÔt be selected ever year. She suggested committee members be made up of people who are not city staff, such as a chamber member. Commissioner Westgaard discussed the new construction language stating a certificate of occupancy is required, noting remodel projects donÔt get these certificates. He suggested some language to address this item. Ms. Othoudt stated her intent was that the project must be completed Ms. Othoudt asked for direction on committee size and suggested such as 3-5 members. Member suggestions included the following: EDA Chamber Resident Master gardener Real estate Seniors/Guardian Angels Commissioner Ovall stated staff and EDA members are busy and hav amount of time available. He stated he would like to see more community involvement with this committee. Commissioner Wagner suggested it could be considered to make thi commission with community outreach goals. Staff was directed to bring back a recommendation for five membe ----------------------- Commissioner Provo stated he would like to discuss the Distincti conditional use permit issues. Commissioner Westgaard discussed Open Meeting Law protocol. Commissioner Provo asked for this matter to be added to the next Economic Development Authority Minutes Page 4 September 19, 2016 ----------------------------- 9. Adjournment There being no further business, Chair Tveite adjourned the meeting of the Elk River Economic Development Authority at 6:14 p.m. Dan Tveite, EDA President Tina Allard, City Clerk