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10-09-2000 CC MIN e MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, OCTOBER 9, 2000 Members Present: Mayor Klinzing, Council members Dietz, Farber, Motin, and Thompson Members Absent: None Staff Present: Pat Klaers, City Administrator; Sandra Peine, City Clerk; Lori Johnson, Finance Director; and Tom Zerwas, Police Chief 1. Call Meetina To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:50 p.m. by Mayor Klinzing. 2. Consider 10/9/2000 Aaenda COUNCILMEMBER FARBER MOVED TO APPROVE THE AGENDA. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. e 3. Consider Consent Aaenda COUNCILMEMBER THOMPSON MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 9/25/2000 CITY COUNCIL MINUTES - APPROVED 3.2. CHECK REGISTER - APPROVED 3.3. RESOLUTION 00-84 APPOINTING ELECTION JUDGES FOR THE GENERAL ELECTION ON NOVEMBER 7,2000 - APPROVED 3.4. PURCHASE OF CHEVROLET PICKUP TRUCK FOR BUILDING DEPARTMENT FROM SAXON MOTORS AT $18,539 - APPROVED 3.5. REQUEST TO ADVERTISE FOR MAINTENANCE I POSITION FOR STREET DEPARTMENT - APPROVED 3.6. REQUEST TO HIRE JERRY SMITH OF CENTURY 21 TO APPRAISE THE BAILEY PROPERTY LOCATED NEXT TO THE LIBRARY - APPROVED 3.7. REQUEST TO ALLOW THE USE OF A GOLF CART ON CITY STREETS BY LLOYD DALUGE DUE TO A HANDICAP SITUATION - APPROVED COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.1. Tax Rate Increase e Finance Director Lori Johnson explained that a 1999 adopted state law requires municipalities to hold a public hearing and to pass a resolution if their tax levy will result in a tax rate increase. She indicated that there would be a tax increase for Elk River in 2001. City Council Minutes October 9, 2000 Page 2 e Mayor Klinzing opened the public hearing. There being no one for or against the matter, Mayor Klinzing closed the public hearing. COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 00-85 APPROVING A TAX RATE INCREASE FOR THE 2000 TAX RATE LEVY, COLLECTIBLE IN 2001. COUNCILMEMBER MOTlN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.2. Consider Duckor & Associates, Inc. Proposal for Communication Strateov and Brand Plan The City Administrator indicated that he has requested a proposal for Communication Strategy and Brand (symbol/logo) Plan from Anita Duckor and Associates. He explained that this is an important part of the Industrial Marketing Plan that deals with communication, promotion, and advertisement. Anita Duckor gave a brief presentation of her proposal. She introduced Tammy Miller who will work with her in the design of the City logo. The City Administrator indicated that the EDA approved the proposal and authorized payment of 25% of the cost by the EDA. e COUNCILMEMBER THOMPSON MOVED TO APPROVE THE COMMUNICATION STRATEGY AND BRAND PLAN FROM DUCKOR AND ASSOCIATES, INC. AND THAT THE EDA FINANCE 25% OF THIS PROJECT AND THE CITY FINANCE 75% OF THE PROJECT WITH CONTINGENCY FUNDS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.3. Consider Rivers of Hope Fundino Reouest The City Administrator stated that the River's of Hope are requesting a donation of $7,319.60 from the City. He stated that in the past the city has donated $5,000 in 1997, $2,000 in 1998, and $3,000 in 1999. Julie Levos, president of the River's of Hope gave a brief presentation explaining the seNices and the need for requesting funding. Council member Motin indicated that he did not feel comfortable making such a sizeable donation as the city does not make these types of donations to other organizations and charities. COUNCILMEMBER MOTIN MOVED TO GIVE $3,000 TO RIVERS OF HOPE FOR THE YEAR 2000. COUNCILMEMBER DIETZ SECONDED THE MOTION. Councilmember Farber indicated that the request for $7,000 should be granted as the organization fills a great need in the community. THE MOTION CARRIED 5-0. e City Council Minutes October 9, 2000 Page 3 e 4.4a. Accept Resianation of Government Access Producer, Authorize Hirina of Marissa Lee as a Temporary Employee, and Authorize Advertisement for Vacancy The City Clerk indicated that Kristin Thomas, Cable Producer, has submitted her resignation. The City Clerk requested to advertise for her replacement and to hire Marissa Lee on a temporary basis. The Clerk commented that Kristin Thomas has done an excellent job and has been instrumental in developing the City's government cable channel. The Council concurred. COUNCILMEMBER FARBER MOVED TO ACCEPT KRISTIN THOMAS' RESIGNATION AS GOVERNMENT ACCESS CABLE PRODUCER EFFECTIVE OCTOBER 13, 2000. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER DIETZ MOVED TO HIRE MARISSA LEE AS TEMPORARY GOVERNMENT ACCESS CABLE PRODUCER AT $15.00 PER HOUR EFFECTIVE 10/9/00. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO AUTHORIZE STAFF TO ADVERTISE FOR A GOVERNMENT ACCESS CABLE PRODUCER. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.4b. Consider APpointment of Allan Pudlick to Full Time Status City Administrator Pat Klaers indicated that Phil Hals is requesting to move Building e Custodian Allen Pudlick from part time to full time beginning October 16. He indicated that this position is budgeted to go full time in 2001. COUNCILMEMBER FARBER MOVED TO PROMOTE BUILDING CUSTODIAN ALLAN PUDLlCK TO FULL-TIME STATUS EFFECTIVE MONDAY, OCTOBER 16,2000. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.4c. Consider Reouest to Hire Darren McKernan as Police Officer Police Chief Tom Zerwas requested to elevate crime prevention specialist Darren McKernan to a full-time police officer. He indicated that the full-time CPS position would remain vacant until the budget would allow it to be filled. COUNCILMEMBER THOMPSON MOVED TO PROMOTE DARREN MCKERNAN FROM CRIME PREVENTION SPECIALIST TO A FULL-TIME POLICE OFFICER CONTINGENT ON HIS PASSING THE SCREENING PROCESS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5. Open Mike No one appeared for open mike. 6. Other Business There was no other business. e 7. Staff Updates City Council Minutes October 9, 2000 Page 4 . The City Administrator informed the Council that the County would be holding an informational session on property tax administration. He noted that the council is invited to attend. The session is planned for October 26 from 3:00 to 5:00 p.m. at the Big Lake City Council Chambers. The City Administrator informed the Council that the School Board has scheduled a joint meeting with all city councils, boards and commissions to discuss their comprehensive planning processes, residential and commercial development plans and plans for utilities. He suggested calling a special meeting in case a quorum of the Council attends the meeting. COUNCILMEMBER MOTIN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL FOR NOVEMBER 16, 2000, AT 7 P.M. AT MEADOWV ALE ELEMENTARY SCHOOL TO DISCUSS COMPREHENSIVE PLANNING PROCESSES, RESIDENTIAL AND COMMERCIAL DEVELOPMENT PLANS AND PLANS FOR UTILITIES. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER THOMPSON MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL FOR OCTOBER 23, 2000, AT 5:00 P.M. TO MEET JOINTLY WITH THE HRA TO DISCUSS AND PROVIDE DIRECTION FOR CENTRAL BUSINESS DISTRICT PLANNING. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Adiournment e There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 7:40 p.m. ~~~{L '~a/rA Sandra Peine City Clerk e