5.1. ERMUSR 11-15-2016 •
Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E. —General Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
November 15, 2016 5.1
SUBJECT:
2017 Budget: Rates and Review
BACKGROUND:
In preparation for budget approval in December, staff continues to work through the 2017 budget
process. Based on the preliminary rate increase notifications and projected expense increases and
capital expenditures, a preliminary balanced budget has been drafted.
DISCUSSION:
Electric Department Budget
Wholesale power costs makes up a considerable portion of the required operating revenue,
approximately 72% for 2016, and the wholesale rates set by Great River Energy (GRE) have
an enormous impact on ERMU's rates. The 2017 wholesale power rates are expected to have
between a 2.0% and 2.5% impact to ERMU. This increase in wholesale power costs are
passed through in ERMU's retail rates.
The preliminary projected need for ERMU electric revenue increase is between 2.5% and
2.8%which is based on a 2.5% increase in wholesale power costs. We anticipate receiving the
approved GRE wholesale rates for 2017 prior to the December Commission meeting and will
adjust the budget accordingly for consideration by the Utilities Commission.
The retail rate classes will be designed incorporating the results of the cost of service study,
feedback and direction from the Commission, and finalized wholesale rates. The ERMU rate
classes will then be included with the budget in December for Commission adoption.
Water Department Budget
In order to maintain the financial health and to plan for the short and long term water capital
project projections the 2017 water budget reflects an overall 2% increase in revenue. The
allocation of the increase will be collected through an increase in customer charge and 1St tier
water use rates. The rate design will be presented with the budget in December for
Commission adoption.
POWERED BY
Page 1 of 2 NATURE
Reliable�roer P OWERED To SERVE
95
ACTION REQUESTED:
• No action requested.
ATTACHMENTS:
• Proposed Summary of 2017 Budgets
• Proposed 2017 Electric and Water Revenue and Expense Budget
• Proposed 2017 Electric Capital Budget
• Proposed 2017 Water Capital Budget
• Proposed 2017 Administration and Technical Services Capital Budgets
• Proposed 2017 Training and Travel Budget
• Proposed 2017 Conservation Improvement Program Budget
IPOWERED 0 1
Page 2 of 2 NATURE
Reliable Publice
Power Provider P owERECJ To S ER JE
ELK RIVER MUNICIPAL UTILITIES
SUMMARY OF YEAR 2017
BUDGETS
ELECTRIC BUDGET SUMMARY 2017
ELECTRIC REVENUE $ 37,595,526
ELECTRIC EXPENDITURES (35,974,045)
ELECTRIC NET FOR CAPITAL 1,621,481 4.31%
DEBT RETIREMENT (706,000)
PROMISSORY NOTE TO COUNTY (195,216)
LESS DEBT PRINCIPAL PMTS 720,265
CAPITAL EQUIPMENT/CONSTRUCTION (4,336,800)
FUND FROM RESERVES - demand adjustment
1,100,000 * Waco 2 Substation
450,000 * Territory Acquisition
BOND REFUNDING
NET (2,066,535)
DEPRECIATION 2,100,000
NET TO RESERVES 33,465 *
WATER BUDGET SUMMARY 2017
WATER REVENUE $ 2,322,515
WATER EXPENDITURES (2,805,417)
WATER NET FOR CAPITAL (482,903)
DEBT RETIREMENT (244,000)
GROSS (726,903)
CAPITAL PROJECTS (394,700)
FUND FROM RESERVES
FUND FROM WATER TRUNK FUND
BONDING -
NET (1,121,603)
DEPRECIATION 1,188,000
NET TO RESERVES 66,397 *
"Currently,target reserves are met.
2017 BUDGET SUMMARYx1s2016
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Elk River Municipal Utilities
2017 Electric Department Capital Budget
Capital Construction Projects-Non-Recurring Normal Distribution, Feeders,and Substations
Labor Priority Cost Description
7 $ 100,000 Rebuild Sandpiper Estates
5 $ 150,000 OH and URD 197th to GRE Transmission
6 $ 75,000 Feeder 81 sub to Salk School
4 $ 75,000 Presidential Estates
1 $ 150,000 Area 2 rebuild
2 $ 75,000 Area 3&4 prep
3 $ 750,000 Area 5&6 prep (2 year project)
$ 1,100,000 Waco II Substation
$ 270,000 Power Plant Sub Relocation&Sitework
Subtotal $ 2,745,000
Capital Construction Projects-Recurring
Cost Description
$ 200,000 Transformers and Meters
$ 250,000 New Development Distribution Installation
$ 50,000 Ongoing OH Equip Replacement(Poles, Switches, Cut-Outs)
$ 100,000 Ongoing URD Equip Replacement(Switches, J-Boxes, Fuse Pads)
$ 20,000 Street Lighting Replacement
$ 500 Territory Acquisition-Loss of Revenue payment(1991 contract)
$ 345,000 Territory Acquisition-Loss of Revenue payment(2015 contract-Area 1 first-pmt 2017) Reserves
$ 450,000 Future Territory Acquisition(Area 3&4 Plant) Reserves
$ - Additional Feeders
Subtotal $ 1,415,500
Administration Noteworthy Non-Recurring Expenses
Cost Description
$ 7,500 AEDs in bucket trucks
Subtotal $ 7,500
Capital Equipment Needs
Cost Description
$ 8,000 Laptop Computers,Software,Accessories
$ 17,000 Barcoding software&equipment
$ 2,000 SCADA equipment
Replace Digger Truck#10 with new 2018 $ 250,000
Replace Bucket Truck#21 with new 2018 $ 250,000
$ 12,800 Jackhammer and Tamper attachment for Mini-excavator share with water dept
$ 45,000 Pickup replace Unit#31 and add liftgate
Field Services Building addition ?years 80/20% Bond$5,000,000
$ 84,000 80%share of Administration and Technical Services
Subtotal $ 168,800
Total $ 4,336,800
1n�
Elk River Municipal Utilities
2017 Water Department Capital Budget
Water Capital Construction Needs
Cost Description
$ - Water Main Construction
$ 90,000 Filter/Sandblast Well 4
$ 40,000 Well 9 Rehabilitation
$ 80,000 Facility Repair
Subtotal $ 210,000
Water Noteworthy Non-Recurring Expenses
Cost Description
Repairs&Maintenance
$ 3,000 Computers
$ 10,000 Meters/ERT
$ 15,000 Miscellaneous Tower Repairs/Maintenance
$ - Jackson Water Tower $90,000 Reserves
Subtotal $ 28,000
Capital Equipment Needs
Cost Description
$ 80,000 Trucks Pickup replacement of#26,#25
$ 3,200 Jackhammer and Tamper Attachment for Mini-Excavator
$ 20,000 Mower and Trailer(Landscaping Contract Ends 2016)
$ 23,600 20%share of Administration and Technical Services
$ 30,000 Field Services Facility site work
Subtotal $ 156,800
Total $ 394,800
1 n4
Elk River Municipal Utilities
2017 Administration and Technical Services Departments Capital Budgets
Administration Capital Equipment Needs
Cost Description
$ 7,000 Computer, Software,Accessories- Upgrades
$ 500 ipad New Commissioner
Subtotal $ 7,500
Administration Noteworthy Non-Recurring Expenses
Cost Description
$ 5,000 Office Furniture
$ 500 printers/scanners
Subtotal $ 5,500
Total $ 13,000
Technical Services Capital Equipment Needs
Cost Description
$ 7,000 Computers, Software,Accessories- Upgrades
$ 32,000 Itron MV-90 Software to replace outdated metering data software
Diesel Engines Emission Retrofit $ 350,000 Currently designated as emergency standby,
$ 20,000 Diesel Plant to run on Natural gas.
$ 5,000 5 USER Arch GIS Online Account
$ 36,000 Plant Security Fob System
Subtotal $ 100,000
Technical Services Noteworthy Non-Recurring Expenses
Cost Description
$ 5,000 desk for office
Subtotal $ 5,000
Total $ 105,000
105
ELK RIVER MUNCIPAL UTILITIES
TRAINING AND TRAVEL BUDGET FOR 2017
Budget Budget Budget
ELECTRIC 2015 2016 2017
MMUA Overhead Hot Line School 3 people 3,111.00 3,165.00 3.165.00
MMUA Underground School 3 people 3,111.00 3,165.00 3,165.00
MMUA Transformer School 3 people 3,111.00 3,165.00 3,165.00
MMUA Substation Workshop 2 people 2,074.00 2,110.00 2,110.00
1st Line Supervision 1 person 300.00 1,470.00 1,470.00
Apprenticeship 3 people 3,750.00 1,602.00 1,602.00
MMUA Meter School 2 people 1,940.00 1,940.00 1,940.00
MMUA Locator Workshop 2 people 650.00 720.00 720.00
Regional Workshop 10 people 450.00 650.00 650.00
Infrared Camera training 1 person 529.00
GPS 1 person 1,500.00 750.00 750.00
APPA Linemen Rodeo team 3 people 5,500.00 4,340.00 PINglent0
Cross Training School 955.00
PCB Training 1 person 1,428.00
Member Information Cent(NISC) 1 person 1,800.00
Additional Training 1,000.00 1,000.00 2,000.00
27,026.00 25,032.00 28,249.00 12.9%
WATER
Water Certification Continuing Educe 3 people 4,000.00 2,000.00 2,000.00
Wastewater Certification Continuing 3 people 1,000.00 1,500.00 1,500.00
1st Line Supervision 1,200.00 1,470.00
Meter School/Training 1 person -
Cross Training School 1 person
Apprenticeship 1 person
Chamber Leadership Program 1 person
Additional Training 500.00 1,000.00 2,500.00
6,700.00 5,970.00 6,000.00 0.5%
TECHNICAL SERVICES
MMUA Locator Workshop 1 person 1,366.00 695.00
MMUA Staking Workshop - 750.00
MMUA Diesel Workshop 1 person 750.00 755.00 750.00
UMMA Meter Workshop 2 people 1,660.00 842.50 1,806.00
CAD Workshops/GPS 1 person - 750.00 750.00
Substation School
Power Limited classes 990.00 292.15
Power Quality training 400.00
Infrared Camera training 1 person - 53500 700.00
Security classes 400.00 400.00
UM MA winter mtg 1 person 850.00 653.00
UM MA summer mtg 1 person 653.00
1st Line Supervision 250.00
Electrical Licensing 1 person 360.00 360.00
Cross Training School 1 person 810.00
Apprentice Meter Program(2) 2 people 2,400.00 2,450.00 4,800.00
Additional Training 1,000.00 1,000.00 1,000.00
9,216.00 10,489.65 11,472.00 9.4%
ADMINISTRATION
/
AWWA Water Certification Continuing Education 1,572.50 1,600.00
MRWA Water Certification Continuing Education 500.00 500.00
Wastewater Certification Continuing Education 500.00 500.00
MV-RS Meter/Software training 1 staff - 650.00 -
AWWA National Conference 3,000.00
Financial
Publishing and Design Software trng 1 staff 1,000.00 1,000.00
Engineering
MMUA Annual Summer Meeting 3 staff/2 comm 3,750.00 4,525.00 4,525.00
MMUA Legislative Round-up 3 staff/1 comm 3,200.00 2,650.00 1,370.00
APPA Legislative Round-up 1 staff/1 comm 2,793.88 4,650.00 4,650.00
or Engineering/Operator Workshop
MMUA T&O Conference 4 staff 1,800.00 2,400.00 2,400.00
MMUA Legal Seminar 250.00
Clerk's Conference 519.00 600.00 950.00
MMUA Leadership Academy 1,470.00 3,000.00
APPA E8O Conference 2 staff 6,020.00 4,140.00
APPA National Conference 1 staff/1 comm 4,940.00
APPA Training(Mgmt,CS,Fin,Eng,CIP,etc) 7,900.00 5,670.00 2,140.00
Management Training 2,250.00 2,500.00 3,000.00
Additional Training 1,000.00 1,000.00 1 000.00
31,656.88 35,707.50 38,715.00 8.4%
OFFICE
Member Information Conf(NISC) 5 staff 6,200.00 7,800.00 9,000.00
Customer Service 3,500.00 3,500.00
Chamber Leadership Program 1 person 350.00 350.00 350.00
Additional Training 1,000.00
6,550.00 11,650.00 13,850.00 18.9%
SAFETY TRAINING
Safe Driver Training 2,100.00 2,100.00 2,100.00
Hearing Test 500.00 500.00 700.00
MMUA Monthly Safety Meetings 25,250.00 26,600.00 26,600.00
27,850.00 29,200.00 29,400.00 0.7%
EDUCATION 3,000.00 3,000.00 3,000.00
111,998.88 121,049.15 130,686.00 8.0%
Increase 7.6% 8.1% 8.0%
Page 1
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