6.3. SR 10-16-2000
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City of 1Y
Elk
Item # 6 . 3 .
MEMORANDUM
TO:
FROM:
Mayor and City Council
Michele MCPherso~ctor of Planning
DATE:
October 16, 2000
SUBJECT:
Case No. AS 00-7
Request by Frank Madsen for an Administrative Subdivision, Public
Hearing
Request
.
The applicant, Frank Madsen, requests an administrative subdivision be
approved to subdivide a six-acre parcel into one 2.5 and one 3.5 acre parcel. If
approved, this request will create a new buildable lot.
Location
19640 Proctor Road
Zoning / Land Use
R1a (Single Family residential) and LR (Low Density Residential)
Attachments
. Location Map
. Certificate of Survey
. Letter dated July 24,2000 from Sherburne County re: Access Permit Request
. Memo dated September 25, 2000, regarding number of driveways on Proctor
Road
. Letter dated September 25, 2000 to the Mayor and City Council
. Option A re: Driveway Access
. Option 8 re: Driveway Access
. Memo dated October 6,2000 from City Engineer re: County Access Policy
.
13065 Orono Parkway. P.O. Box 490. Elk River, MN 55330. TDD & Phone (763) 441-7420. Fax (763) 441-7425
Memo to Mayor and City Council/AS 00-7
October 16, 2000
Page 2
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Analvsis
History
In March of 2000, the Elk River City Council approved a zone change and a land
use amendment to allow Mr. Madsen to remove his property from the Urban
Service District. This approval requires Mr. Madsen to maintain a 2 % acre
minimum lot area, should he proceed to subdivide his parcel.
Subdivision Requirements
The proposed subdivision will create a 2.5 acre buildable lot located north of the
applicant's home with access onto Proctor Road. The minimum lot width in the
R1a (Single Family Residential) zoning district is 160 feet. The new parcel is
proposed to have a lot width of 180 feet. As part of the approval process, the
applicant will need to grant to the City drainage and utility easements, five feet
along the side and ten feet along the rear and front lot lines. The applicant will
also need to identify primary and secondary septic locations on the site.
Access
.
As the new parcel will have frontage on County Road No. 77, the applicant or
new owner will be required to received an access permit from Sherburne County
for a driveway. The County has reviewed the request for an access permit for
the new parcel and has denied the request, as the new driveway would not meet
the County's spacing requirement.
Mr. Madsen has three options for providing access to the subject parcel:
1. Create a private access easement over his parcel to Parcel A from his
driveway; however, it has been the City's past policy to avoid private
driveway easements wherever possible (Option A).
2. The parcel division could be reconfigured and Mr. Madsen's driveway
relocated to meet the County's 330' spacing. The driveway could then
straddle the common property line between both parcels in such a way
that they could share one access point, similar to the recently approved
administrative subdivision for Marlene Hentges near 213th Avenue (Option
B).
3. The City could submit a letter to the County stating that it has no objection
to a new driveway on County Road No. 77, at which point the County
would then issue the access permit for Parcel A.
It is staff's opinion that the City should not be requesting or objecting to
. driveways on County roads. The County has adopted an access policy and
S:\PLANNING\MICHMC\CCREPRTS\ASOO-7.DOC
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Memo to Mayor and City CounciVAS 00-7
October 16, 2000
Page 3
It is staffs opinion that the City should not be requesting or objecting to
driveways on County roads. The County has adopted an access policy and
ordinance in order to provide safe traffic flow on its roads. The current ordinance
does not have a variance mechanism but it is staffs understanding that one is
being considered. City Engineer, Terry Maurer, has provided a memo which
outlines staffs objection to getting involved in the County's regulatory role.
Park Dedication and Fees
The applicant will be required to pay park dedication and surface water
management fees at the rate required by the City, once the subdivision has been
approved.
Recommendation
Staff recommends that the City Council approve the request for an administrative
subdivision with four conditions:
1. PARK DEDICATION FEES BE PAID.
2. SURFACE WATER MANAGEMENT FEES BE PAID.
3. DRAINAGE AND UTILITY EASEMENTS BE GRANTED ALONG THE PROPERTY LINES.
4. THE APPLICANT SHALL EITHER OBTAIN A PERMIT FROM THE COUNTY FOR ACCESS
TO COUNTY ROAD NO. 77, OR IMPLEMENT EITHER OPTION A OR B TO PROVIDE
ACCESS TO THE NEW PARCEL.
Staff also recommends that the City Council take no action regarding Mr.
Madsen's request to intervene on his behalf to the County.
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13065 Orono Parkway. P.O. Box 490
Elk River. MN 55330
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Sherburne County
PUBLIC WORKS DEPARTMENT
July 24, 2000
425 Jackson Avent
Elk River, MN 553~
(763) 241-7034.800-594-521
FAX (763) 441-22f
Dean Herrbolt
19161 Zane Street
Elk River, MN 55330
Re: Driveway Access No. 00-77-53
Dear Mr. Herrbolt;
The access permit you recently applied for has been field checked and does not meet county
regulation on both the distance between accesses or the minimum highway frontage. Our
spacing between accesses must be a minimum of 330', I measured it at 508' between Frank
Madsen's driveway and the next driveway north. If you placed your driveway at the midpoint it
would only be 254'. The minimum highway frontage must be 200', the drawing shows 180'. I
talked with Steven Wensman, planner for the City of Elk River about our concerns. Under our
ordinance no new parcel can be created that does not meet the minimum frontage requirement
and an access permit cannot be granted on a new parcel that does not meet the spacing
requirement. Therefore, unless requested by the City of Elk River your access permit is denied.
One solution is to change the boundary of your common lot line and possibly the position of
Mr. Madsen's driveway. By sharing the access point, you could meet the spacing requirement.
If you have any questions, please call me at 241-7034.
Sincerely,
Richard D. Corbin
Sherburne County Public Works
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MEMORANDUM
TO:
FROM:
DATE:
RE:
*i'A~~i;~!it
Frank Madsen
September 25,2000
Driveway Permit
I have walked our street from 199th Avenue to 194th Avenue, counting both
sides of the street. There are 24 driveways; 14 on the East side and 10
driveways on the West side.
If you need more information on this, please let me know.
Regards.
:;}1PhlL
Frank
.
Frank Madsen
19640 Proctor Road NW
Elk River MN 55330
September 25, 2000
Mayor Klinzing
And Members of the Elk River City Council
Dear Mayor and Members:
I am trying to split the six-acre parcel where I reside. My proposal is to sell the North
two and one-half acres.
At present, I am having a problem getting a driveway permit for the new lot from the
County. They have informed me and my prospective buyer that I must get a letter from
the City indicating that the City has no objection to this driveway permit.
I am asking that the City draft such a letter so that I may present it to the County in order
to settle this issue with them.
. Thank you for your consideration.
Regards,
87 t'?/1 k,
Frank Madsen
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Howard R. Green Company
CONSULTING ENGINEERS
October 6,2000
File: 809420J-0240
Ms. Michele McPherson
Director of Planning
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330-0490
RE: HERRBOL T DRIVEWAY ACCESS
COUNTY ROAD 77
Dear Ms. McPherson:
I have reviewed a copy of Sherburne County's letter denying the driveway access for the
Herrbolt property dated July 24, 2000. The letter is signed by Richard Corbin,
Sherburne County Public Works. Mr. Corbin states that the County policy regarding
driveway accesses onto a road such as County Road 77 is a minimum of 330 feet
between driveways. In reviewing the Sherburne County Transportation Plan, Table 11,
a copy of which is attached, this is the least restrictive of all roadway types. I believe
that the County policy is reasonable for trying to control the spread of additional
accesses onto County roads. As you are aware, there are a number of existing
driveways on County Road 77 and other County roads throughout the City of Elk River
and Sherburne County that do not meet the recently adopted standards. This, however,
is not a reason for allowing additional driveways to be constructed on these County
roads. As development and the population continue to grow in Elk River, so will the
vehicle traffic on all roads, especially the County road system. Minimizing the number of
access points will reduce conflicts, increase the efficiency of the road to carry the higher
expected volumes, and provide for a safer environment for the motoring public.
I have reviewed the proposed lot split of the Madsen property which Mr. Herrbolt is
proposing to develop, and I have also reviewed the aerial photo which shows the
existing development on the parcel that the Madsens will retain. It appears with some
additional work and expense, the Madsens and Herrbolts could combine in a joint
driveway off of County Road 77, which would service both properties and meet the
Sherburne County access spacing guidelines.
Mr. Corbin's letter rejecting the Herrbolt application for the driveway access does
indicate that, unless requested by the City of Elk River, the access permit is denied. I do
not believe, nor recommend, that the City of Elk River intercede on the part of Mr.
Herrbolt. I believe that the County's spacing guidelines are reasonable and will serve a
long-term purpose regarding traffic flow and safety.
0:\PROJ\809420J\0240\ltr 10-06-00 McPherson.doc
1326 Energy Park Drive. 51. Paul, MN 55108 . 651/644-4389 fax 651/644-9446 toll free 888/368-4389
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Ms. Michele McPherson
October 6, 2000
Page Two
If you have any questions or would like additional information, please call.
Sincerely,
Howard R. Green Company
r- tpI~
T~aurer, P.E.
T JM:tw
O:\PROJ\809420J\0240\ltr 10-06-00 McPherson.doc
Howard R. Green Company
CONSULTING ENGINEERS
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TABLE 11
RURAL AND DEVELOPING AREAS ACCESS SPACING GUIDELINES
Type of Roadway and ADT Affected By Access"1
Conlrolled Access Mulli-lane Divided Two-lane Two - lane Two - lane Two. lane
Tvpe or Access Arterial Arterial or Collector Arterial or Colleclor Arterial or Collector Arterial or Collector Local Road
Requesled Freeway Facility Over 10,000 10,000.15,000 5,000 . 10,000 less than 5,000 less Ihan 5,000
A. Field Access No Direct Access No Direct Access("l Spacing based on olher Spacing based on other Spacing based on other Spacing based on other
criteria '" t 1 per 40 acre criteria "1 (1 per 40 acre criteria ") (1 per 40 acre criteria '51 (1 per 40 acre
or 1/4 mile spacing) or 1/4 mile spacing) or 1/4 mile spacing) or 1/8 mile spacing)
B. Private Residential or No Direct Access No Oirect Accesst4. 1/2 mile spacing 161 1/4 mila spacing") 1/8 mile spacingl') 1/16 mite spacing
Business Aces's5 .....
C. Low-Volume, Non- Na Oirect Access 1/2 mile spacing with no 1/2 mile spacing ,6) 1/4 mile spaclng(1) 1/8 mile spacing'" 1/16 mite spacing
Continuous Streelsl211:!1 median opening (4~ wilh turn lanes with lurn lanas
or Shared Driveways
D. Medium-Volume Non- No Direct Access 1 mile spacing wilh 1/2 mile spacing wilh 1/2 mile spacing 114 mile spaci~g 1/8 mite spacing
Continuous Streets,ZIIJI signals and turn lanes signals and turn lanes with lurn lanes with lurn lanes with lurn lanes
E. low.Medlum Volume No Direct Access 1 mile spacing with 1 mile spacing with 1/2 mile spacing wilh 1/2 mile spacing 1/4 mile spacing
Through Streets IZI signals and turn lanes signals -and lurn lanes signals and lurn lanes with lurn lanes with lurn lanes
F. Medium-High Volume 3 .5 mile spacing 2 mile spacin.Q with 2 mile spacing with 1 mile spacing with 1 mile spacing with 1/2 mile spacing with
Through Streets fZI (Inlerchangel sighals and lum lanes signals and lurn lanes stgnals and 'urn lanes signals and lurn lanes signals and turn tanes
G. High Volume Arterial. 6 -12 mile spacing 5+ mile spacing with 5+ mile spacing wilh 2 mile spacing with 1-2 mile spacing with 1-.2 mile spacing with
and Expressways m (Interchange} signals and lurn lanes signals and ILKn lanes signals and lurn lanes signals and lurn lanes signals and turn lanes
~
1 Rural and developing area access guidelines are applicable to MnlDOT, County and City roads. Shaded areas are guidelines that may be modified (see Notes).
All Volumes represenl 20-year lorecasts. "Low Volume"< 5,000; "Medium Volume" = 5,000 to 10,000; and "High Volume" > 10,000.
3 Non-continuous streets relers to cul-de-sac or short length local streets (less than 1/2 mile) which do not necessarily cross the roadway in question.
4 Additional access may be permilled in the form of right-in/righl-oul (1/4 mile spacing) if there is no other feasible local road access poin\.
5 Access criteria should be based on factors such as stopping sigh I distance, drainage, and spacing and alignment with other access points.
Access spacing may be reduced on county facilities to 1/4 mile.
Access spacing may be reduced on counly facilities to 1/8 mile.
S Local land access off of collector and arterial streets should be minimized.
· All access localions should have adequate stopping sight distance, drainage, spacing from adjacenl access and alignment.
.
Sherburne County Transportation Plan
62