4.2. ERMUSR 12-13-2016 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E. —General Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 13, 2016 4.2
SUBJECT:
2017 Budget and Rates
BACKGROUND:
In November the preliminary 2017 budget and rates were presented to the Commission. Based on feedback
and minor changes due to finalizing of projects and expense,the proposed 2017 budget is as follows.
DISCUSSION:
Electric Department Revenue and Expense Budget
Wholesale power costs account for 72% of operating expenses for 2017. The rates set by Great River
Energy (GRE)have an enormous impact on ERMU's rates. The 2017 wholesale power rate increase from
GRE results in an impact of less than 1%to ERMU. The proposed electric rates are designed to pass
through the wholesale power costs as evenly as possible to the rate classes while implementing some of the
concepts from the cost of service rates study received by the Commission last month. This includes a
minimal shift towards fixed cost recovery through the basic monthly charge. The proposed 2017 budget and
rates result in electric fund revenue of$36,607,462 which includes a projected 2.7%margin and a projected
$245,968 net to reserves.
Notable items in the electric budget for 2017 are:
• Up to a 2.5% COLA for all four pay plan groups;
• Additional market adjustment for the Lineworkers pay plan group for a total increase of 2.75%;
• An estimate of 0%growth in usage from data centers, 1% growth for all other customer classes;
• Planned delay of bucket truck#21 and digger truck#10 purchases;
• Replacement for Pickup Truck#31;
• Electric Service Territory acquisition plant and reintegration costs for Areas 3 &4 from reserves;
• Electric Service Territory acquisition 9/15 - 12/16 loss of revenue for Areas 1 & 2 from reserves;
• Consultant costs for cyber and physical security assessment;
• Preliminary Field Services Facility expansion planning and site prep.
• Construction of new 28MVA Waco2 Substation;
• NISC iVue Connect and Mosaic applications;
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The proposed 2017 electric rates are:
Residential
Basic Monthly Electric Charge ... ... ... ... ... ... $13.00/Month
Summer Energy Charge(May-Sep) ... ... ... ... ... $0.1363/kWh
Winter Energy Charge(Oct-Apr) ... ... ... ... ... $0.1209/kWh
Non-Demand Commercial
Basic Monthly Electric Charge ... ... ... ... ... ... $25.00/Month
Summer Energy Charge(May-Sep) ... ... ... ... ... $0.1306/kWh
Winter Energy Charge (Oct-Apr) ... ... ... ... ... $0.1089/kWh
Demand Commercial(50kW peak or greater)
Basic Monthly Electric Charge ... ... ... ... ... $70.00/Month
Energy Charge ... ... ... ... ... ... ... ... $0.0658/kWh
Summer Demand Charge (May-Sep) ... ... ... ... ... $16.94/kW
Winter Demand Charge (Oct-Apr) ... ... ... ... ... $11.99/kW
The proposed rates will result in increases under 1% for typical customers in all classes. This is
equivalent to a$16 per year increase for a typical residential customer. In addition,the budget reflects
providing a$1/kW demand reduction for commercial demand customer for all of 2017. Increases to off-
peak rate would be minor and as indicated in the cost of service rates study.
Water Depai Intent Revenue and Expense Budget
The proposed 2017 water budget reflects a 5.8% decrease in revenue with a total budget of$2,848,417. This
water budget results in a negative 14.7% projected margin,yet a projected$955,333 net to reserves.
Notable items in the water budget for 2017 are:
• Up to a 2.5% COLA for all four pay plan groups;
• Conservative estimate for usage growth;
• Consultant costs for cyber and physical security assessment;
• Preliminary Field Services Facility expansion planning and site prep.
• Sandblasting Well#4 filter;
• Replacement for pickup trucks#26 and#25;
• NISC iVue Connect and Mosaic applications;
As in the electric rate design,the proposed rate design also continues the direction of shifting to more fixed
cost recovery to mitigate revenue recovery volatility related to weather. The proposed 2017 residential
water rates are a 2.91% increase to the first tier and a 2.55% increase in the basic monthly charge:
Residential(1 Unit= 1000gallons)
1st Tier Unit Cost(0—9,000 gallons) ... ... ... $1.77/Unit
2nd Tier Usage(between 1st Tier and up to 15,000 gallons) ... ... $3.50/Unit
3rd Tier Usage(over 2nd Tier usage) ... ... ... ... ... $4.00/Unit
5/8"Basic Monthly Water Charge ... ... ... ... ... $8.86/Month
These rate changes result in a projected 2.35% annual water cost increase for a typical residential
customer. This is the equivalent to a$6.00 per year increase for these customers.
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For commercial customers, it is more difficult to classify typical users. The 1st Tier and meter charges are
increased in the proposed budget. But because the 2nd and 3rd Tiers are not being increased,the amount of
usage will result in commercial customer increases between 2.4% and 2.8%. The proposed 2017
commercial water rates are:
Commercial(1 Unit= 1000gallons; Winter=November- March)
1st Tier Unit Cost(less than110%of average winter usage) ... ... $1.77/Unit
2nd Tier Unit Cost(between 1St Tier and an additional 40,000 gallons) ... $3.50/Unit
3rd Tier Unit Cost(over 211d Tier usage) ... $4.00/Unit
0.75"Meter Charge ... ... $10.63/Month
1.00"Meter Charge ... $11.82/Month
1.25"Meter Charge ... $13.01/Month
1.50"Meter Charge ... $14.19/Month
2.00"Meter Charge ... $18.91/Month
3.00"Meter Charge ... $41.36/Month
4.00"Meter Charge ... $56.73/Month
6.00"Meter Charge ... $82.73/Month
8.00"Meter Charge ... $112.27/Month
Seasonally or Permanently Installed Irrigation Meter Charge ... ... $18.91/Month
ACTION REQUESTED:
• Adopt the proposed 2017 budget and rates.
ATTACHMENTS:
• Proposed Summary of 2017 Budgets
• Proposed 2017 Electric Revenue and Expense Budget
• Proposed 2017 Water Revenue and Expense Budget
• Proposed 2017 Electric Capital Budget and Projections
• Proposed 2017 Administration and Technical Services Capital Budgets
• Proposed 2017 Water Capital Budget and Projections
• Proposed 2017 Training and Travel Budget
• Proposed 2017 Dues and Subscriptions Budget
• Proposed 2017 Conservation Improvement Program Budget
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ELK RIVER MUNICIPAL UTILITIES
SUMMARY OF YEAR 2017
BUDGETS
ELECTRIC BUDGET SUMMARY 2017
ELECTRIC REVENUE $ 36,607,462
ELECTRIC EXPENDITURES (35,618,478)
ELECTRIC NET FOR CAPITAL 988,984 2.70%
DEBT RETIREMENT (706,000)
PROMISSORY NOTE TO COUNTY (195,216)
LESS DEBT PRINCIPAL PMTS 87,768
CAPITAL EQUIPMENT/CONSTRUCTION (4,336,800)
FUND FROM RESERVES 500,000 * demand adjustment
1,100,000 * Waco 2 Substation
450,000 * Territory Acquisition Areas 3&4 Plant and Reintegration
345,000 * Territory Acquisition Areas 1&2 Loss of Revenue
NET (1,854,032)
DEPRECIATION 2,100,000
NET TO RESERVES 245,968 *
WATER BUDGET SUMMARY 2017
WATER REVENUE $ 2,482,951
WATER EXPENDITURES (2,848,417)
WATER NET FOR CAPITAL (365,467) -14.72%
DEBT RETIREMENT (244,000)
GROSS (609,467)
CAPITAL PROJECTS 376,800
FUND FROM RESERVES
FUND FROM WATER TRUNK FUND
BONDING -
NET (232,667)
DEPRECIATION 1,188,000
NET TO RESERVES 955,333 *
*Currently,target reserves are met.
2017 BUDGET SUMMARYx1s2017
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Elk River Municipal Utilities
2017 Electric Department Capital Budget
Capital Construction Projects-Non-Recurring Normal Distribution, Feeders,and Substations
Labor Priority Cost Description
7 $ 100,000 Rebuild Sandpiper Estates
5 $ 150,000 OH and URD 197th to GRE Transmission
6 $ 75,000 Feeder 81 sub to Salk School
4 $ 75,000 Presidential Estates
1 $ 150,000 Area 2 rebuild
2 $ 75,000 Area 3&4 prep
3 $ 750,000 Area 5&6 prep (2 year project)
$ 1,100,000 Waco 2 Substation
$ 270,000 Power Plant Sub Relocation&Sitework
Subtotal $ 2,745,000
Capital Construction Projects-Recurring
Cost Description
$ 200,000 Transformers and Meters
$ 250,000 New Development Distribution Installation
$ 50,000 Ongoing OH Equip Replacement(Poles, Switches, Cut-Outs)
$ 100,000 Ongoing URD Equip Replacement(Switches,J-Boxes, Fuse Pads)
$ 20,000 Street Lighting Replacement
$ 500 Territory Acquisition-Loss of Revenue payment(1991 contract)
$ 345,000 Territory Acquisition-Loss of Revenue payment(2015 contract-Area 1 first-pmt 2017) Reserves
$ 450,000 Future Territory Acquisition(Area 3&4 Plant) Reserves
$ - Additional Feeders
Subtotal $ 1,415,500
Administration Noteworthy Non-Recurring Expenses
Cost Description
$ 7,500 AEDs in bucket trucks
Subtotal $ 7,500
Capital Equipment Needs
Cost Description
$ 8,000 Laptop Computers, Software,Accessories
$ 17,000 Barcoding software&equipment
$ 2,000 SCADA equipment
Replace Digger Truck#10 with new 2018 $ 250,000
Replace Bucket Truck#21 with new 2018 $ 250,000
$ 12,800 Jackhammer and Tamper attachment for Mini-excavator share with water dept
$ 45,000 Pickup replace Unit#31 and add liftgate
Field Services Building addition ?years 80/20% Bond$5,000,000
$ 84,000 80%share of Administration and Technical Services
Subtotal $ 168,800
Total $ 4,336,800
84
Elk River Municipal Utilities
2017 Administration and Technical Services Departments Capital Budgets
Administration Capital Equipment Needs
Cost Description
$ 7,000 Computer, Software,Accessories- Upgrades
$ 500 ipad New Commissioner
Subtotal $ 7,500
Administration Noteworthy Non-Recurring Expenses
Cost Description
$ 15,000 Office Furniture
$ 500 printers/scanners
Subtotal $ 15,500
Total $ 23,000
Technical Services Capital Equipment Needs
Cost Description
$ 7,000 Computers, Software, Accessories- Upgrades
$ 32,000 Itron MV-90 Software to replace outdated metering data software
Diesel Engines Emission Retrofit $ 350,000 Currently designated as emergency standby,
$ 20,000 Diesel Plant to run on Natural gas.
$ 5,000 5 USER Arch GIS Online Account
$ 36,000 Plant Security Fob System
Subtotal $ 100,000
Technical Services Noteworthy Non-Recurring Expenses
Cost Description
$ 5,000 desk for office
Subtotal $ 5,000
Total $ 105,000
25
Elk River Municipal Utilities
2017 Water Department Capital Budget
Water Capital Construction Needs
Cost Description
$ - Water Main Construction
$ 90,000 Filter/Sandblast Well 4
$ 40,000 Well 9 Rehabilitation
$ 80,000 Facility Repair
Subtotal $ 210,000
Water Noteworthy Non-Recurring Expenses
Cost Description
Repairs&Maintenance (moved to expense budget)
$ 3,000 Computers
$ 10,000 Meters/ERT
$ 15,000 Miscellaneous Tower Repairs/Maintenance
$ - Jackson Water Tower $90,000 Reserves
Subtotal $ 28,000
Capital Equipment Needs
Cost Description
$ 80,000 Trucks Pickup replacement of#26,#25
$ 3,200 Jackhammer and Tamper Attachment for Mini-Excavator
$ - (Mower&Trailer removed from budget)
$ 25,600 20%share of Administration and Technical Services
$ 30,000 Field Services Facility site work
Subtotal $ 138,800
Total $ 376,800
AR
ELK RIVER MUNCIPAL UTILITIES
TRAINING AND TRAVEL BUDGET FOR 2017
Budget Budget Budget
ELECTRIC 2015 2016 2017
MMUA Overhead Hot Line School 3 people 3,111.00 3,165.00 3,165.00
MMUA Underground School 3 people 3,111.00 3,165.00 3,165.00
MMUA Transformer School 3 people 3,111.00 3,165.00 3,165.00
MMUA Substation Workshop 2 people 2,074.00 2,110.00 2,110.00
1st Line Supervision 1 person 300.00 1,470.00 1,470.00
Apprenticeship 3 people 3,750.00 1,602.00 1,602.00
MMUA Meter School 2 people 1,940.00 1,940.00 1,940.00
MMUA Locator Workshop 2 people 650.00 720.00 720.00
Regional Workshop 10 people 450.00 650.00 650.00
Infrared Camera training 1 person 529.00
GPS 1 person 1,500.00 750.00 750.00
APPA Linemen Rodeo team 3 people 5,500.00 4,340.00 4,284.00
Cross Training School 955.00
PCB Training 1 person 1,428.00
Member Information Conf(NISC) 1 person 1,800.00
Additional Training 1,000 00 1,000.00 2,000.00
27,026.00 25,032.00 28,249.00 12.9%
WATER
Water Certification Continuing Educz 3 people 4,000.00 2,000.00 2,000.00
Wastewater Certification Continuing 3 people 1,000.00 1,500.00 1,500.00
1st Line Supervision 1,200.00 1,470.00
Meter School/Training 1 person -
Cross Training School 1 person
Apprenticeship 1 person
Chamber Leadership Program 1 person
Additional Training 500.00 1,000.00 2,500.00
6,700.00 5,970.00 6,000.00 0.5%
TECHNICAL SERVICES
MMUA Locator Workshop 1 person 1,366.00 695.00
MMUA Staking Workshop - 750.00
MMUA Diesel Workshop 1 person 750.00 755.00 750.00
UMMA Meter Workshop 2 people 1,660.00 842.50 1,806.00
CAD Workshops/GPS 1 person - 750.00 750.00
Substation School
Power Limited classes 990,00 292.15
Power Quality training 400.00
Infrared Camera training 1 person - 535.00 700.00
Security classes 400.00 400.00
UMMA winter mtg 1 person 850.00 653.00
UMMA summer mtg 1 person 653.00
1st Line Supervision 250.00
Electrical Licensing 1 person 360.00 360.00
Cross Training School 1 person 810.00
Apprentice Meter Program(2) 2 people 2,400.00 2,450.00 4,800.00
Additional Training 1,000.00 1,000.00 1,000.00
9,216.00 10,489.65 11,472.00 a4%
ADMINISTRATION
AWWA Water Certification Continuing Education 1,572.50 1.600.00
MRWA Water Certification Continuing Education 500.00 500.00
Wastewater Certification Continuing Education 500.00 500.00
MV-RS Meter/Software training 1 staff - 650.00 -
AWWA National Conference 3,000.00
Financial
Publishing and Design Software trng 1 staff 1,000.00 1,000.00
Engineering
MMUA Annual Summer Meeting 3 staff/2 comm 3,750.00 4,525.00 4,525.00
MMUA Legislative Round-up 3 staff/1 comm 3,200.00 2,650.00 1,370.00
APPA Legislative Round-up 1 staff/1 comm 2,793.88 4,650.00 4,650.00
or Engineering/Operator Workshop
MMUA T8O Conference 4 staff 1,800.00 2.400.00 2,40000
MMUA Legal Seminar 250.00
Clerk's Conference 519,00 600.00 950.00
MMUA Leadership Academy 1,470.00 3,000.00
APPA E8O Conference 2 staff 6,020.00 4,140.00
APPA National Conference 1 staff/1 comm 4,940.00
APPA Training(Mgmt,CS.Fin,Eng,CIP,etc) 7,900.00 5,670.00 2,140.00
Management Training 2,250.00 2,500.00 3,000.00
Additional Training 1.000.00 1.000.00 1,000.00
31,656.88 35,707.50 38,715.00 8.4%
OFFICE
Member Information Conf(NISC) 5 staff 6,200.00 7,800.00 9,000.00
Customer Service 3,500.00 3,500.00
Chamber Leadership Program 1 person 350.00 350.00 350.00
Additional Training 1,000.00
6,550.00 11,650.00 13,85a00 18.9%
SAFETY TRAINING
Safe Driver Training 2,100.00 2,100.00 2,100.00
Hearing Test 500.00 500.00 700.00
MMUA Monthly Safety Meetings 25,250.00 26,60a00 20,600.00
27,850.00 29,200.00 29,400.00 0.7%
EDUCATION 3,000.00 3,000.00 3,000.00
111,998.88 121.049 15 130,686.00 8.0%
Increase 7.6% 8.1% 8.0%
Page 1
R7
ELK RIVER MUNCIPAL UTILITIES
DUES/SUBSCRIPTIONS/FEES BUDGET FOR 2017
Budget Budget Budget
2015 2016 2017
MMUA Membership Dues 27,025.00 27,727.68 28,500.00
MMTG Dues 15,000.00 16,000.00 5,942.33
APPA Dues 11,000.00 11,000.00 15,500.00
APPA DEED Program Dues 2,600.00 *
MCMU Membership Dues 250.00 250.00 250.00
CRC Membership 250.00 250.00 250.00
Rotary 250.00 250.00 250.00
Drug and Alcohol Random Testing 775.00 825.00 900.00
Software Support 60,000.00 132,000.00 135,600.00
Bond Administrative&Management Fees 1,300.00 1,300.00 1,350.00
Miscellaneous 1,000.00 1,000.00 1,000.00
SCADA OSI Fee(GRE) 7,150.00 4,874.00 7,000.00
800 Mhz Radio Licensing 2,700.00 2,700.00 2,700.00
Publications 600.00 600.00 600.00
Quarterly MN Dept of Health Water Connection Fee 30,200.00 30,200.00 32,000.00
MRWA Annual Fee 235.00 235.00 235.00
AWWA Annual Fee (Dues and Updates) 300.00 310.00 1,050.00
Annual Report on Water Use-DNR (WTP) 150.00 150.00 11,000.00
MPCA Permit Fee-WTP 500.00 *
MPCA Permit Fee- Engines 500.00 "
Homeland Security(Hazardous Chemical Fee) 700.00 *
SUSA Membership 125.00 *
Annual Report on Water Use-DNR (Engines) 140.00 *
1-94 Chamber Membership 475.00 475.00 500.00
Elk River Chamber Membership 500.00 500.00 500.00
Economic Development Association 250.00
GASB Subscription 250.00 *
BNSF Railway Crossings 2,250.00 *
ArcGIS Maintenance Support 1,900.00 *
APA Membership 210.00
Itron Software for Metering Billing 4,086.77 *
Mobile Workforce-implementation 2018 tbd
App Suite-potential implementation 2018 tbd
iVue Connect(one time purchase) 9,000.00
Mosaic(one time purchase) 7,744.00
159,160.00 230,646.68 275,383.10
-3.3% 44.9% 19.4%
* Items recurring but not included on budget template prior years
Page 1
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