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11-13-2000 CC MIN . . . Members Present: Members Absent: Staff Present: MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, NOVEMBER 13, 2000 Mayor Klinzing, Council members Dietz, Farber, Motin, and Thompson None Lori Johnson, Finance Director; Sandra Peine, City Clerk; Tom Zerwas, Police Chief; Phil Hals, Street Superintendent; and Dave Potvin, Liquor Store Manager 1. Call Meetina To Order Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Klinzing. 2. Consider 11/13/2000 Aaenda COUNCILMEMBER FARBER MOVED TO APPROVE THE AGENDA. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Consent Aaenda COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3.A. 3.3.B. 3.4. 3.5. 3.6. 10/23/2000 CITY COUNCIL MINUTES - APPROVED CHECK REGISTER - APPROVED RESOLUTION 00-97 ADOPTING AND LEVYING ASSESSMENTS FOR UNPAID GARBAGE COLLECTION SERVICES AS OF SEPTEMBER 1, 2000 - APPROVED SPECIAL ASSESSMENT REAPPORTIONMENTS - APPROVED RESOLUTION 00-98 DECLARING THE CITY OF ELK RIVER'S COMMITMENT TO JOIN IN THE "MINNESOTA CITIES: BUILDING QUALITY COMMUNITIES" STATEWIDE EDUCATION PROGRAM, PROVIDING THERE IS NO DOLLAR COMMITMENT FROM THE CITY - APPROVED PURCHASE OF HARLEY RAKE FOR $6,000 AND COMPUTER EQUIPMENT TOTALING $3,700 WITH FUNDS COMING FROM THE 2000 GENERAL FUND STREET DEPARTMENT BUDGET - APPROVED REQUEST TO CHANGE THE FOLLOWING YIELD SIGNS TO STOP SIGNS: . EASTBOUND HWY 10 SERVICE ROAD AT EDISON - APPROVED . WESTBOUND 203RD AVENUE AT SMITH STREET - APPROVED . EASTBOUND 200TH AVENUE AT PASCAL STREET - APPROVED . EASTBOUND 201sT AVENUE AT PASCAL STREET - APPROVED PLACE STOP SIGNS AT VERNON STREET AND 103RD LANE LEAVING UPLAND STREET A THRU-STREET. . . . City Council Minutes November 13, 2000 Page 2 3.7. TRANSIENT MERCHANT LICENSE FOR DENNIS FROEHLICH TO SELL FLORIDA CITRUS - APPROVED Discussion was held regarding the 4-way stop signs at Target and Taco Bell. The Council requested the Police Chief and City Engineer to review the situation at that particular site and to report back to the Council at a later date with a recommendation. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.1. Consider Resolution Canvassina the November 7, 2000 General Election Results COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 00-99 CANVASSING THE NOVEMBER 7, 2000 MUNICIPAL GENERAL ELECTION RESULTS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.2. Consider 2000-01 City Snow and Ice Control Policy Street Superintendent Phil Hals presented the Council with the current updated Snow and Ice Control Policy. COUNCILMEMBER FARBER MOVED TO APPROVE THE 2000-2001 SNOW AND ICE CONTROL POLICY. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.3. Consider Authorization for Parkina Restrictions on the East Side of Jackson Avenue, South of School Street The Police Chief stated that citizen complaints have been received regarding students parking on both sides of Jackson Avenue during school hours. He stated that this causes traffic hazards and limits the number of parking spaces available for residential on-street parking. The Police Chief suggested regulating parking on Jackson Avenue. Discussion was held regarding the issue that snowplowing would be difficult if parking is allowed by students on Jackson Avenue. The Council suggested allowing students to park at Uon' s Park and to enforce a 3-hour parking limit on both sides of Jackson Avenue. MAYOR KLINZING MOVED TO RESTRICT PARKING ON BOTH SIDES OF JACKSON AVENUE TO THREE HOURS DURING SCHOOL HOURS AND TO SUSPEND THE PARKING RESTRICTIONS IN LION'S PARK PARKING LOT TO ALLOW STUDENTS TO PARK IN THE LOT. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.4. Consider Hirina Full Time EmDloyee for Public Works DeDartment COUNCILMEMBER MOTIN MOVED TO HIRE STEVE STOFFERS AS FULL TIME MAINTENANCE I WORKER AT A STARTING SALARY OF $12.44 PER HOUR WITH A JULY STEP INCREASE TO STEP B OF PAY GRADE 8, FOLLOWING SUCCESSFUL COMPLETION OF THE SIX MONTH PROBATION WITH NO COST OF LIVING INCREASE ON JANUARY 1, 2000. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5- O. . . . City Council Minutes November 13, 2000 Page 3 4.5. Consider Reauest to Proceed with Lawn Fertilizer Ordinance Steve Rohlf, Building and Zoning Administrator, indicated that staff has been working with the Lake Orono Water Quality Task force in an effort to improve the water quality in the lake. He noted that the Task Force is considering researching the adoption of a fertilizer ordinance. COUNCILMEMBER THOMPSON MOVED TO AUTHORIZE STAFF AND THE LAKE ORONO WATER QUALITY TASK FORCE TO PROCEED WITH DEVELOPMENT OF A FERTILIZER ORDINANCE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.6. Consider Test Results from Monitorina Wells at Old City Dumo Site Steve Rohlf stated that the City has been testing three city wells at the old dump and two residential wells. He requested Council authorization to continue to test these wells. It was the consensus of the Council to continue testing the wells. 4.7. Consider Disoosal Location for 2001 Residential Refuse Service Steve Rohlf recommended that the City renew its contract with Sherburne County for disposal of refuse at the RDF plant for the year 2001. Steve Rohlf reviewed the past current and future monthly refuse fees. He recommended that the city maintain the 2000 rates for refuse service in 2001. COUNCILMEMBER THOMPSON MOVED TO RENEW THE CITY'S CONTRACT WITH SHERBURNE COUNTY FOR DISPOSAL OF REFUSE AT THE RDF PLANT AND TO MAINTAIN THE EXISTING REFUSE SERVICE RATES FOR 2001. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.8. Enterorise Funds Finance Director Lori Johnson reviewed the following enterprise funds: Garbage Collection and Recycling Program, Wastewater Treatment System and Municipal Liquor Store. COUNCILMEMBER THOMPSON MOVED TO ADOPT THE 2001 ENTERPRISE BUDGETS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5. Ooen Mike No one appeared for Open Mike. 6. Other Business There was no other business. 7. Staff Uodates The City Clerk reminded the Council of the School District meeting on November 16. . . . City Council Minutes November 13, 2000 Page 4 The Council recessed at 8:00 and moved to the training room. The Council reconvened at 8:05 P.M. 8.1. Consider Benefits Committee Insurance and Benefits Prooosal Lori Johnson introduced the benefit committee members. Lori reviewed the proposal for benefits that the benefit committee is recommending. She indicated that the committee is recommending a cafeteria plan because it benefits all employees, not just one group. She reviewed the components of the plan and the employee and city costs associated with the plan. Mark Thompson presented a proposal put together by Street Department employees that was different than the proposal presented by the Benefits Committee. The Council discussed the issue of the high costs for those with family coverage versus the single coverage costs. It was questioned whether it is fair to help only those with family coverage and not increase any benefit to those with single coverage. Also discussed was the possibility of an 80/20 coverage plan option for all employees since Medica would no offer a plan that allowed employees to choose between a co-pay plan and a deductible plan. The Council requested the Finance Director to get this information for council review. The Council discussed the cafeteria plan benefits. The council indicated that the "cash" option benefit was not something they wanted to include. Councilmember Dietz suggested increasing the city's contribution to family coverage to $600 and to offer the cafeteria plan to all employees with the exception of the cash benefits. He stated it was important to be fair to all employees. COUNCILMEMBER MOTIN MOVED TO APPROVE THE CAFETERIA PLAN AS PRESENTED BY THE COMMITTEE WITH TWO CHANGES: 1. THE FAMILY CONTRIBUTION INCREASE TO $600 PER MONTH 2. CASH AND DEFERRED COMPENSATION ARE NOT INCLUDED AS PART OF THE PLAN. AND THAT EXCESS BENEFITS BE ALLOWED TO BE USED FOR OPTIONAL BENEFITS AS LISTED WITH THE FUNDING FOR THIS PROPOSAL TO COME FROM THE GENERAL FUND BALANCE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Lori Johnson requested authorization to hire The Stanton Group as a consultant to assist in drafting plan documents and implementation of the benefits program for the City. COUNCILMEMBER FARBER MOVED TO HIRE THE STANTON GROUP IN THE AMOUNT OF $3,000 - $5.000 AS A CONSULTANT TO IMPLEMENT THE FLEX PLAN PROGRAM. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. . . . City Council Minutes November 13, 2000 Page 5 8.2. Discuss 2001 Pay Plan Lori Johnson indicated that the pay resolution is being discussed to get a proposal from the Council so the prepared resolution and pay plan can be brought back for consideration at a future meeting. It was the consensus of the Council to give employees a 3% cost of living increase. Council member Motin suggested a gradual increase in salaries to bring the 95% of the metro average up to 97%. 9. Adiournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 9:00 p.m. ~~~~cW S6ndra Peine --- City Clerk