4.3. - 4.5. SR 12-11-2000
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City of ~
Elk
Item #4.3. - 4.5.
MEMORANDUM
TO:
Mayor & City Council
FROM:
Pat Klaers, City Administrator
DATE:
December 11,2000
SUBJECT: Budget, Tax Levy, and Pay Plan
The City Council reviewed the proposed 2001 budget at August and
September budget worksessions. The draft 2001 budget is proposed in the
amount of $6,470,000. This proposed budget reflects a $607,500 or 10.36
percent increase over the adopted 2000 General Fund Budget.
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On September 11, 2000, the City Council approved a resolution that called for
a proposed maximum levy of $4,457,247 for 2001. This is a $461,778 or 11.55
percent increase over the adopted 2000 net tax levy amount. The majority of
the tax levy funds (approximately 86 percent) are dedicated toward general
fund activities.
On December 4,2000, the City Council held its Truth in Taxation public
hearing. This public hearing is required by state law to receive public input
on the proposed city budget and tax levy. Notice of this public hearing was
sent out by the county to all property owners in the city and a notice was
published in the November 29,2000, Elk River Star News. At this public
hearing two property owners addressed the-City Council on property
valuation, the city budget, and/or the proposed levy.
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The mailed notices and the newspaper notice included estimated tax figures
based on the draft budget and on the September tax levy proposal. Based on
these figures, plus the September net tax capacity information given to the
city from the county, it is estimated that the city tax levy increase will cause
the city tax rate to go from 30.248 in 2000 to approximately 30.55 in 2001..
This is a 1 percent increase in the city tax rate. Overall, it is projected that
the tax rate will go from 119.449 in 2000 to approximately 130.230 in 2001.
As previously discussed with the City Council, the impact of the increased tax
rate on property owners varies depending upon the tax classification and
whether or not the property saw an increase in valuation.
13065 Orono Parkway. P.O. Box 490. Elk River, MN 55330. TDD & Phone (763) 441-7420. Fax (763) 441-7425
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As part of the budget process, the City Council annually approves the
employee pay resolution for the upcoming year. Attached is the proposed pay
resolution, which is very similar to previous years, but does include some
changes in the insurance narrative per council direction. Exhibit 2 of this
proposed employee pay resolution includes the City Council approved pay
plan and all of the pay ranges have increased 3 percent per discussion at the
November 13 City Council meeting.
Attachments
· 2001 General Fund Revenues
· 2001 General Fund Expense Summary
. Tax Levy Resolution
. Budget Resolution
. Pay Plan Resolution
Recommendation
It is recommended that the City Council approve Resolution 00-_
authorizing the 2000 proposed tax levy for collection in 2001.
It is recommended that the City Council approve Resolution 00-_ approving
the 2001 Municipal General Fund Budget.
It is recommended that the City Council approve Resolution 00-_ adopting
the 2001 pay plan for non-organized employees.
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GENERAL PROPERTY TAX
INTERGOVERNMENTAL REVENUES
CHARGES FOR SERVICES
FINES & FORFEITS
LICENSES & PERMITS
OTHER REVENUES
TRANSFERS
TOTAL
GENERAL PROPERTY TAX
Ad Valorem Tax
INTERGOVERNMENTAL REVENUES
Local Government Aid
HACA
PERA Aid
Low Income Housing Aid
Police Relief
Gravel Tax
Urban Street Maintenance
Cops Fast Grant
Police Training Reimbursement
Other Grants (Safe & Sober)
CHARGES FOR SERVICES
GENERAL GOVERNMENT
Administrative Project Fees
Planning & Zoning Fees
Plan Check Fees
Contractor License Surcharge
Sewer Inspection Fees
Miscellaneous Sales
Assessment Searches
PUBLIC SAFETY
School Liaison
Police Contract
Impound Fees
Fire Calls & Contracts
PUBLIC WORKS
Street Services
RECREA TION
Recreation Fees
SOURCE OF FUNDS
1998
ACTUAL
$ 2,681,221
1,118,506
516,794
115,753
540,826
123,010
295,000
$ 5,391,110
1999
ACTUAL
$3,114,711
1,047,623
491,198
117,614
511,307
76,184
309,800
$5,668,437
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2000
ADOPTED
$3,311,100
, ,061,100
482,400
115,700
478,100
92,700
321,400
$5,862,500
2001
PROPOSED
$ 3,835,850
1,118,150
482,800
119,500
486,750
102,700
324,250
$ 6.470,000
$3,835,850 $ 3,835,850
324,650
504,900
1 1,500
13,250
137,850
56,300
29,500
25,200
7,500
7,500
50,000
18,000
201,650
1,500
1,000
1,500
3,500
45,150
7,000
2,500
82,000
15,000
54,000
1,11 8,1 50
482,800
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FINES & FORFEITS
Court Fines
Parking Fines
LICENSES & PERMITS
PERMITS
Building Permits
Building Permit Surcharge
Plumbing & Heating Permits
Other Non-Business
LICENSES
Animal
Cigarette
liquor
Amusement
Gas Fitters
Garbage Haulers
Mineral Extraction
Apartment licenses
Other Business
OTHER REVENUE
Interest
Landfill Surcharge
Contributi on-Guardian Angels
Refunds & Reimbursements
TRANSFERS
liquor
Equipment & Program Reserve
Street Reserve
NSP/RDF Reserve
Sewer
Utilities
Development
Drug Forfeiture Reserve
Economic Development Authority
Housing & Redevelopment Authority
TOTAL SOURCE OF FUNDS
SOURCE OF FUNDS
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114,000
5,500
339,200
850
63,250
. 3,000
1,900
2,200
42,000
2,000
2,200
1,000
11,500
10,650
7,000
80,000
9,000
3,700
10,000
110,000
10,000
45,000
39,500
10,000
90,000
3,050
12,200
3,000
1,500
119,500
486,750
102,700
324,250
$ 6,470,000
. APPROPRIATIONS SUMMARY
2001
1998 1999 2000
Actual Actual Adopted Proposed
MAYOR & COUNCIL $ 77,701 $ 92,383 $ 81,900 $ 150,400
CABLE TV 6,232 10,940 24,000 53,950
ADMINISTRATION 284,199 301,982 312,000 312,750
ELECTIONS 19,913 14,218 29,700 9,000
FINANCE 294,197 285,699 298,950 332,950
ECONOMIC DEVELOPMENT 35,984 32,766 46,350 25,800
LEGAL 77 ,232 72,394 72,600 75,000
ENERGY CITY 15,854 8,018 20,300 32,150
PLANNING 163,774 204,918 230,500 248,600
PLANNING COMMISSION 6,331 2,199 7,400 7,400
GOVERNMENT BUILDINGS 105,685 81,652 88,750 137,300
CONTINGENCY 40,686 35,088 130,000 130,000
BUILDING & ENVIRONMENTAL 379,917 406,015 447,550 474,300
. POLICE 2,074,041 2,052,912 2,150,600 2,360,000
POLICE RESERVE 24,292 16,740 29,150 38,550
FIRE 277,969 284,914 327,650 353,800
EMERGENCY PREPAREDNESS 17,088 25,085 15,850 17,800
STREETS 523,514 518,504 577 ,600 597,200
EQUIPMENT SERVICES 155,779 155,446 156,450 208,650
SNOW REMOVAL 53,529 74,010 160,750 175,850
ENGINEERING 34,775 64,677 42,000 45,000
SHADE TREE 10,160 6,645 7,950 9,250
PARKS 197,382 245,138 230,150. 254,400
RECREATION 216,824 198,189 224,500 239,500
SR. CITIZEN PROGRAMS 43,342 50,630 62,250 65,300
TRANSFERS 254,710 87,600 87,600 115,100
TOTAL EXPENDITURES $ 5,391,110 $ 5,328,762 $ 5,862,500 $ 6,470,000
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RESOLUTION 00 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE PROPERTY TAX LEVY
FOR COLLECTION IN 2001
WHEREAS, the Elk River City Council has reviewed the City's anticipated
expenditures for all funds in 2001; and,
WHEREAS, revenues from sources other than property taxes are not sufficient
to meet anticipated expenditures of all funds; and,
WHEREAS, the Elk River City Council has received public input and comment
on the Tax Levy and Budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River that
the following amounts are to be levied as property taxes payable in 2001 :
HACA
Gross Levv Reduction Net Levv
General Fund $ 4,340,783 $ 520,499 $3,820,284
Street Replacement 126,540 9,877 116,663
Lake Orono 17,631 2,114 15,517
. Library 66,650 7,992 58,658
Dam Loan 32,572 3,906 28,666
Development Fund 137,383 16,473 120,910
Surface Water Management 61,350 7,356 53,994
City Special Assessments 27,717 3,324 24,393
1994 Storm Sewer Bonds 112,387 13,476 98,911
2000 Certificate of Indebtedness 54,000 6,475 47,525
1999 Certificate of Indebtedness 38,450 4,610 33,840
1998 Certificate of Indebtedness 22,010 2,639 19,371
1997 Certificate of Indebtedness 21,038 2,523 18,515
TOTAL $ 5,058,511 $ 601,264 $4,457,247
Passed and adopted by the City Council of the City of Elk River this 11 th day of
December, 2000.
Stephanie Klinzing, Mayor
ATTEST:
Sandra A. Peine, City Clerk
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RESOLUTION 00 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION APPROVING THE 2001 MUNICIPAL
GENERAL FUND BUDGET
WHEREAS, the City Council annually reviews and adopts a municipal
budget, which balances proposed expenditures with anticipated
revenues; and,
WHEREAS, on September 11, 2000, the City Council adopted Resolution
00-80, which established the proposed maximum levy for
2001; and,
WHEREAS, on December 4,2000, the City Council, in compliance with state
law, held a public hearing on the proposed 2001 levy and
proposed 2001 budget; and,
. WHEREAS, after due review and consideration, the City Council is now
prepared to adopt its 2001 general fund municipal budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Elk River, Minnesota, that it does hereby approve and adopt its 2001
municipal general fund budget in the amount of $6,470,000.
Passed and adopted by the City Council of the City of Elk River this 11th day of
December, 2000.
Stephanie Klinzing, Mayor
ATTEST:
Sandra A. Peine, City Clerk
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RESOLUTION 00 -_
A RESOLUTION OF THE CITY OF ELK RIVER
A RESOLUTION ADOPTING THE 2001 PAY PLAN FOR
NON-ORGANIZED EMPLOYEES
BE IT RESOLVED, by the City Council of the City of Elk River that the
attached Pay Plan marked Exhibit 1 and Exhibit 2 be approved and adopted
effective January 1, 2001.
Passed and adopted by the City Council of the City of Elk River this _ day
of , 2000.
Stephanie Klinzing, Mayor
ATTEST:
Sandra A. Peine, City Clerk
s:document/resolution/payplnOO
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CITY OF ELK RIVER
2001 COMPENSATION PLAN
FOR NON-UNION EMPLOYEES
EXHIBIT 1
PAY
Pay Ranges
1. All 2000 pay ranges established by the City Council will increase by
three percent on January 1, 2001.
The 2001 pay ranges for City employees are listed in Exhibit 2.
2. Any employee who is paid at a rate that is higher than the top of the
pay range will receive a 1.5 percent increase, but the base pay will
increase only 1.5 percent.
3.
The Waste Water Treatment Operators shall be paid as follows:
License
Step
A
B
C-D
E
D
C
B
Once a license has been obtained, the employee shall immediately
move to the lowest step for that license. The employee will move up
one step each July 1 until the highest step for that license has been
reached.
Sten Increases
4. On July 1,2001, all city employees performing at an acceptable level
will move up one step in their pay range.
5.
All orientation period employees shall receive increases as stated in
the offer of employment letter. If no special provision was outlined in
the offer of employment letter, the orientation period employee shall
receive the first step increase no earlier than six months following date
of hire.
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6.
The part time Liquor Store Clerks shall move up one step on their
anniversary date.
Part Time Pay
7. The part time Ice Arena Workers shall be paid in accordance with the
following schedule:
Ice Arena Worker One
Ice Arena Worker Two
Ice Arena Worker Three
Cashier
Start
$8.00-$8.75/hr.
$7.00-$7.75/hr.
$6.50-$7.25/hr.
$7.00-$7.75/hr.
Employees will receive a $.50/hr increase in pay for each additional
year the employee works as an Ice Arena Worker up to a maximum of
$2.00/hr. in additional pay.
Overtime for Inventory
8.
All non-exempt liquor store employees will receive one and one-half
times their regular hourly rate for taking inventory on a Sunday or a
holiday.
Holiday Pay
9. Snow plow operators shall be paid double time plus holiday pay for all
hours worked on holidays.
On Call Pay
10. Street Department employees shall be paid an additional hour of pay
at their regular rate for each day they are on call during the winter
snowplowing season. Any employee who uses more than three hours of
sick or vacation leave or compensatory time off on a day when the
employee was to have been on call will not be considered on call and
will not receive on call pay for that day.
Out of Class Pay
11. Ice Arena Workers Two or Three who operate the ice resurfacer will be
paid at the Ice Arena Worker One rate for the time spent operating the
ice resurfacer. Time will be tracked in quarter hour increments.
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INSURANCE BENEFITS
12. All full time employees are eligible for insurance benefits. Part time
employees scheduled to work an average of 30 or more hours per week
are eligible for prorated insurance benefits. Seasonal and temporary
employees are not eligible for insurance benefits.
13. Employees eligible for insurance benefits per item 12 of this Pay Plan
shall be eligible for participation in the City's Flexible Benefits Plan.
The contribution levels for 2001 shall be as follows:
Health Insurance Election
Monthly
City Contribution
Single
Employee & Child(ren)
Employee & Spouse
Family
$310.00
460.00
460.00
600.00
OTHER
14. The City Council may make adjustments in any section of the Pay
Plan at any City Council meeting for any reason including changes in
employment status, changes in work responsibility, performance
incentives, state or federal law changes, the Pay Equity law or any
other reason the Council may deem appropriate.
15. All police employees who are members of the Law Enforcement Labor
Services, Locals 231 and 271, shall receive compensation and benefits
as outlined in the Master Labor Agreement between the City and the
Union and are therefore not governed by any clauses of this resolution.
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