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4.5. SR 12-18-2000 1"(/ -\) ( ~ . City of 1f Elk Item #4.5. MEMORANDUM TO: Mayor & City Council Pat Klaers, City ~strator December 18, 2000 FROM: DATE: SUBJECT: Community Recreation Update . Councilmember Paul Motin is our city representative on the Community Recreation Board. Michele Bergh is the Recreation Manager. The next Community Recreation Board meeting is Monday, December 18, 2000. Attached for your review is the agenda packet for this meeting. At this City Council meeting, Paul is scheduled to present an update on recent community recreation activities. . s: \ council \ comrecud.doc 13065 Orono Parkway. P.O. Box 490. Elk River, MN 55330. TDD & Phone (763) 441-7420. Fax (763) 441-7425 . . . COMM LJNITY RECREATION BOARD AGENDA Monday, December 18,2000 La Rose's, Elk River 11 :45am 1. Call meeting to order 11:45 a.m. 2. Routine [tuns a. Consider December 18, 2000 Agenda b. Approve November 20, 2000 Minutes Rat Klaers Gi~Y'"of.Elk River 3. Discussion/Board Action Hems a. Joint Powers Agreement - final draft will be sent Wednesday, December 13 b. Policy for new youth associations/leagues 4. StaffReports/Informational Updates - report enclosed a. Winter/Spring Brochure and Programming b. Open Gyms c. Warming Houses 5. Community Reports a. Elk River b. Hassan Township c. Otsego d. Rogers e. ISO 728 6. Set next meeting Consider January 15th as the next meeting. 8. Adjournment Your attendance is always important. If you cannot make the meeting, please arrange to send an alternate. Please plan to arrive and have your meal ordered or help yourself at the butTet and be ready to begin meeting at 11:45 a.m. . . . COMMUNITY RECREATION BOARD MINUTES Monday, November 20, 2000 La Rose's, Elk River Attendance: Board Members: Mark Strater - ISD 728, Virginia Wendell - City of Otsego, Paul Motin - City of Elk River, Roger Rosenquist - Hassan Township City/School Representatives: Pat Klaers - City of Elk River, Gary Morrison - Hassan Township Absent: Gary Eitel - City of Rogers 1. Called meeting to order at 12: 10 p.m. 2. Routine Items a. Consider November 20, 2000 Agenda Motion to approve made by Virginia Wendell, seconded by Paul Motin. 4-0. b. Approve October 16, 2000 Community Recreation Board Minutes Motion to approve made by Virginia Wendell, seconded by Paul Motin. 4-0. 3. Discussion/Board Action Items a. Checking Account/Signers Motion to have department head and chair of the Community Recreation Board be the two signers on the checking account made by Paul Motin, seconded by Roger Rosenquist. 4-0. b. J oint Powers Agreement Motion to approve changes made thus far and to fine tune some of the language made by Paul Motin, seconded by Roger Rosenquist. 4-0. 4. Staff Reports/Informational Updates - report enclosed a. Fall/Winter Brochure and Programming b. Winter/Spring Brochure and Programming c. Adult Leagues d. MRP A Conference e. Open Gyms f. Warming Houses g. Marketing 5. Community Reports a. Elk River - 4th council member to be selected at the council meeting on the 20th. The Rotary is talking about repairing the stone building at Handke. The Lions are proposing an addition to an existing shelter at Lions Park. b. Hassan Township - Working on a 40-acre park, trails and a sugar shack. c. Otsego - Jeff Bartheld, chair of the Park Commission, will be leaving at the end of 2000. d. Rogers - None. e. ISD 728 - Bond and levy were successful. New board members were elected, one incumbent returning - MJ Swanson. Dr. Flannery has verbally announced his retirement. . . . 6. Set next meeting Next meeting will be December 18th. 7. Adjournment Motion to adjourn made by Paul Motin, seconded by Virginia Wendell. 4-0. . . . Community Recreation will assist and promote one youth association per sport and population served. Any new associations serving a population in a sport that is already being served must meet the following criteria to be assisted and promoted by Community Recreation: · Have a minimum of 4 teams and · Demonstrate that they have done everything possible to resolve any issues with the existing association. If no conflicts exist, Community Recreation will encourage the new association to join the existing group. Community Recreation reserves the right to not promote an existing organization should they find that: · Needs are not being met or are being better served by another group · Policies set by Community Recreation are not being followed The youth associations that are recognized by Community Recreation will have priority with any field needs. ~interlSpring Brochure and Programming "he next brochure goes to the printer on Friday, December 15th. This brochure will cover mid-January through mid-May. We will also be sending out a promotional flyer about Y2 way through the season to re-promote programs that fall in the later months. A big change this year will be our promotion of Tball in this earlier brochure. Parents start looking for this information in February when the youth associations begin their registration process so we will have the information all ready to go. I am hoping to have flyers available at the Youth Baseball and Girls Softball registrations. We have a couple of new programs that I am really excited about. One is a cheerleading program for jr high girls. We have a one-day clinic that is just for fun and will be a fundraiser for the Cheerleaders as well as a weekly program that will meet for about 10 weeks to prepare those who are interested in trying out for cheerleading in 10th grade. It will cover skill development as well as clarify all the expectations of the cheerleaders. We have also acquired the Ski Club that used to be run by the school district. We were asked by Mike Hanlon to take over this program that has been running for about 25 years. We are finalizing all the trip details for the season and will be getting all the information out to the schools in the next few days. These trips are a great way to serve about 50 jr. and sr. high students every Friday throughout the winter. Additionally, we have gained a new staff person for programming who is currently teaching with the Skating a\cademy program. She will be adding off-ice conditioning soon and will also be offering a Matworks program. "his is a Pilate-based program geared towards athletes to strengthen muscles as well as repair damaged muscles. We will be offering this program at the Emporium site to teens through adults. Open Gyms Open gyms are off to a great start. Attendance has been good so far and we are looking forward to a busy season. Last year's numbers were really low, many sites had little to no attendance for the majority of the season, but things seem to be back on an upward swing. We currently have 12 hours a week in open gyms available. Warming Houses We will be opening warming houses in the next two weeks. I believe we'll have enough staff to cover the shifts. We are working on making these positions safer and will be meeting with the park commissions in Elk River and Otsego (if they offer a rink this year) to discuss various possibilities. Some of the ideas being discussed in Elk River are two person shifts, having concessions at some site and one person would work concessions and the other would supervise the warming house area, and not having all the sites open at the same times. I will know more after the 13th when the park commissions meet. .