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5.2 ERMUSR 01-10-2017 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Eric Volk—Water Superintendent John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: January 10, 2017 5.2 SUBJECT: 2017 Vehicle Purchases and Retirements BACKGROUND: Approved in the 2017 budget are three F250 pickup trucks. We are replacing two trucks in the Water Department, and one truck in the Electric Department. DISCUSSION: In May of 2016, Midway Ford was the vendor awarded the contract for State Contract pricing of vehicles. Attached are the quotes from Midway Ford and our local Ford Dealer, Cornerstone Automotive. Vehicle Type Cornerstone Midway Difference F250 with Backup Camera ; $32,298.37 $31,926.07„ $ 372.30.' F250 without Backup Camera $ 31,983.13 $31,562.90 $ 420.23 The evaluation forms for Units 25, 26, and 31 are attached. Units 25 and 26 have accumulated enough points for replacement. At 23 points, Unit 31 has not yet accumulated enough points for replacement;the replacement level is 25 points. In the past year$3,433.21 has been spent on repairs for various issues; receipts are available upon request. The vehicle has also developed additional mechanical issues which cause the pickup to stall. The cost to repair the issue has not yet been investigated. If we were to keep the truck it would also need between$2,500 and$3,500 to repair the rust on the body and the worn out seat. With all of the repairs required, staff is recommending that Unit 31 be replaced as well. On a different note concerning vehicles,we made $29,450 on five vehicles we sent to the auction in December. These vehicles were ones that were replaced in 2016; one dump truck,two F250 pickups, one van, and one Spin Doctor. E I PI ■ ERE ® 11 Page 1 of 2 NATURE Reliable Public Power Provider POWERED T O SERVE 118 ACTION REQUESTED: Staff recommends approving the purchase of the three F250 pickup trucks from Cornerstone Automotive. ATTACHMENTS: • Cornerstone Automotive Quote • Midway Ford Commercial Quote • Mechanics Vehicle Evaluation Forms P1 / EIEI BY Ei Page 2 of 2 NATURE Reliable Public Power Provider POWERED T O SERVE 119 • 4 4;t- row PURCHASE � � Keith Osman AGREEMENT ' Cornerstone Elk River G ' a 17219 Highway 10 NW �u M Q , Elk River,MN 55330 Buyer Co-Buyer Trade Elk River Municipal Utilities 13069 Orono Pkwy NWEIk River,MN 55330 VIN: E: (763)441-2020 E: Stack a: D: (763)441-2020 D: Mileage: C: C: E-mail:moneill©elkriverutilities.com E-mail: Tags: Exp: Vehicle Year Make Model VIN Stock# Miles License Expiration 2017 Ford F-250 Cash Down Purchase Details $0.00 $1,000.00 $2,000.00 Retail Price: Term Payments Savings: ($30271.00) 48 Sale Price: $30,271.00 60 Accessories: 72 Total Sales Price: $30,271.00 5 Trade Allowance: Total Taxable Sale: $30,271.00 Sales Tax: 1gizab)-. License Plate Fee: Title Fee: ��►��` 1 ki/ Document Fee:Sub Total: 3p9lic Total Cash Down: $0.00 Trade Payo - A • i't ► om"A'1 XX lir � s er"3igtia'tul , � �'1 r -ignature 12/20/2016 "A/2016 Date Date Disclaimer: Estimated A.P.R.Subject to equity and credit requirements. Printed: 12/20/2016 04:52 PM p 120 ' CNGP530 VEHICLE ORDER CONFIRMATION 12/07/16 18:21: 10 ==> Dealer: F58590 2017 F-SERIES SD Page: 1 of 2 . Order No: 1244 Priority: A2 Ord FIN: QS031 Order Type: 5B Price Level: 745 Ord PEP: 600A Cust/Flt Name: ELK RIVER MUN PO Number: RETAIL RETAIL W2B F250 4X4 CREW/C $38930 JOB #1 BUILD 160" WHEELBASE 10000# GVWR PKG Zl OXFORD WHITE 213 ELECTRONIC SOF 185 1 CLTH 40/20/40 315 41H ENG BLK HEATER NC S MEDIUM EARTH GR 41P SKID PLATES 100 600A PREF EQUIP PKG 425 50 STATE EMISS NC .XL TRIM 512 SPARE TIRE/WHL2 NC .TRAILER TOW PKG 52B BRAKE CONTROLLR 270 572 .AIR CONDITIONER NC .AM/FM STER/CLK TOTAL BASE AND OPTIONS 43520 996 . 6.2L EFI V8 ENG NC TOTAL 43520 44S 6-SPD AUTOMATIC NC *THIS IS NOT AN INVOICE* TD8 .LT245 BSW AS 17 X3E 3.73 ELOCKING 390 * MORE ORDER INFO NEXT PAGE * 90L PWR EQUIP GROUP 1125 F8=Next F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S006 - MORE DATA IS AVAILABLE. QC09400 q) aelANQA.,,, } fmrriaa 1 rAF:1 k-rnmm1 121 nar 7 . ?(11 ti , • 91 •1 7 PM CNGP53O VEHICLE ORDER CONFIRMATION 12/07/16 18:21: 18 __> Dealer: F58590 2017 F-SERIES SD Page: 2 of 2 Order No: 1244 Priority: A2 Ord FIN: QS031 Order Type: 5B Price Level: 745 Ord PEP: 600A Cust/Flt Name: ELK RIVER MUN PO Number: RETAIL RETAIL 525 CRUISE CONTROL $235 TOTAL $43520 TELE TT MIR-PWR . *THIS IS NOT AN INVOICE* JACK 66S UPFITTER SWTCH 165 67D XTR HVY DTY ALT NC 76S REMOTE START 195 871 REAR VIEW CAM 370 942 DAY RUNNING LTS 45 SP DLR ACCT ADJ SP FLT ACCT CR FUEL CHARGE B4A NET INV FLT OPT NC DEST AND DELIV 1195 TOTAL BASE AND OPTIONS 43520 F7=Prev F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S099 - PRESS F4 TO SUBMIT QC09400 (-)J Cevi. 122 fmrchmA 1 rfaF:1 k—rnmm1 np, 7 . 2fli fi 5 ! 91 ! 25 PM • Lrim PURCHASE AGREEMENT Keith Osman D Cornerstone Elk River 0 .p.G •` � 17219Hi hwa 10 NW 70 \\• 9 Y - Elk River,MN 55330 Buyer Co-Buyer Trade Elk River Municipal Utilities 13069 Orono Pkwy NW Elk River,MN 55330 VIN: E (763)441-2020 E: Stock 4: D: (763)441-2020 D: Mileage: C: e E-mail:moneill@elkriverutilities.com E-mail: Tags: Exp: Vehicle Year Make Model VIN Stock# Miles License Expiration 1 2017 Ford F-250 Cash Down Purchase Details S0.00 S1.000.00 I S2,000.00 Retail Price: Term Payments Savings: g • 48 Sale Pricy 61 q-0 9 60 Accessories: A 72 -)\---..) /0 ....:.r ' 'Nliii.•,.. Total Sales Price: • t C. Le./Z5 Trade Allowance: I ' Total Taxable Sale: - -)0 7 Sales Tax: c��%.7 r�-1 J License Plate Fee: Labia/4 «cJJJ Title Fee: —11,613! j Document Fee: Sub Total. ' C'elANVIAON, Total Cash Down: S0.0r;.&. Trade Payc 65-01( , Amon X x r r i Customer$lgn ettzm Ma a Signature 12/20/2016 12/2 /2016 Date Date Disclaimer: Estimated A.P.R.Subject to equity and credit requirements. Printed: 12/20/2016 04:48 PM p 123 CNGP530 VEHICLE ORDER CONFIRMATION 12/19/16 19: 40:12 __> Dealer: F58590 2017 F-SERIES SD Page: 1 of 2 Order No: 1234 Priority: Bl Ord FIN: QS031 Order Type: 5B Price Level: 745 Ord PEP: 600A Cust/Flt Name: ELK RIVER PO Number: RETAIL RETAIL W2B F250 4X4 CREW/C $38930 JOB #1 BUILD 160" WHEELBASE 10000# GVWR PKG Z1 OXFORD WHITE 213 ELECTRONIC SOF 185 1 CLTH 40/20/40 315 41H ENG BLK HEATER NC S MEDIUM EARTH GR 41P SKID PLATES 100 600A PREF EQUIP PKG 425 50 STATE EMISS NC .XL TRIM 512 SPARE TIRE/WHL2 NC .TRAILER TOW PKG 52B BRAKE CONTROLLR 270 572 .AIR CONDITIONER NC .AM/FM STER/CLK TOTAL BASE AND OPTIONS 43150 996 .6.2L EFI V8 ENG NC TOTAL 43150 44S 6-SPD AUTOMATIC NC *THIS IS NOT AN INVOICE* TD8 .LT245 BSW AS 17 X3E 3.73 ELOCKING 390 * MORE ORDER INFO NEXT PAGE * 90L PWR EQUIP GROUP 1125 F8=Next F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S006 - MORE DATA IS AVAILABLE. QC09400 /4, 544.4.,t (sz u,D7o fmr^riaa l rraFl k-rnmml 124 nar, i Q_ 211 ti Fi y 4 n v 1'7 PM CNGP530 VEHICLE ORDER CONFIRMATION 12/19/16 19:40: 18 _=> Dealer: F58590 2017 F-SERIES SD Page: 2 of 2 Order No: 1234 Priority: B1 Ord FIN: QS031 Order Type: 5B Price Level : 745 Ord PEP: 600A Cust/Flt Name: ELK RIVER PO Number: RETAIL RETAIL 525 CRUISE CONTROL $235 *THIS IS NOT AN INVOICE* TELE TT MIR-PWR JACK 66S UPFITTER SWTCH 165 67D XTR HVY DTY ALT NC 76S REMOTE START 195 942 DAY RUNNING LTS 45 SP DLR ACCT ADJ SP FLT ACCT CR FUEL CHARGE B4A NET INV FLT OPT NC DEST AND DELIV 1195 TOTAL BASE AND OPTIONS 43150 TOTAL 43150 F7=Prev F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit F5=Add to Library S099 - PRESS F4 TO SUBMIT QC09400 Tiiir0 (9 4:5:g- Cevyt\n,e/L/ fmrrlaa 1 r2F.1 k-C`nmm1 125 nae, 1 Q. 7(11 ti f . 4(). -In PM Midway Ford Commercial Travis Swanson Fleet and Government Sales V • II - " 651-343-5212 2777 N. Snelling Ave. tswanson(cr�.rosevillemidwavford.com Roseville MN 55113 " ' ,, i' Fax#651-604-2936 .q T-72 2017 F250 4X4-Crew Cab-6.75' Box Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step Tow Hitch Air Conditioning Matching Full Size Spare Tire Tilt Wheel LT245/75r17 E All Season Tires 6.2L V8 E85 Options Code Price Select Exterior Colors Code Select E-Locking 4.30 Axle X4M $359 x Blue Jeans Metallic N1 Brake Controller 52B $249 x Race Red PQ Cloth 40/20/40 Seat 15 $92 x Caribou Metallic 1 LQ Upfitter Switches 66S $152 x Shadow Black G1 Power Group 90L $1,035 x Magnetic Metallic J7 Skid Plates 41P $92 x Ingot Silver Metallic UX Shift on Fly 4x4 213 $171 x Oxford White 1YZ Block Heater 41 H N/C x Remote Start 76S $180 x Cruise Control 525 $216 x Extended Service Contracts Cost Select Daytime Running Lights 942 $41 x Rear-View Camera 871 $341 x Option Total $2,928 You must have a active FIN code to participate in this Base Price Totals purchase contract : FIN code # ' 6.2 Gas $26,923.00 Purchase Order required prior to order placement Options Price Totals $2,928.00 Extended Warranty PO# Transit Impr Excise Tax $20.00 Tax Exempt Lic $39.75 6.5% Sales Tax $1,940.32 Name of Organization Document fee $75.00 Sub total per vehicle $31,926.07 Number of Vehicles 1 Address Grand Total for all units I $31,926.07 City, State, Zip Acceptance Signature Contact Person/Phone# Print Name and Title Date Contact's e-mail address and fax# 126 Midway Ford Commercial Travis Swanson Fleet and Government Sales MIDWAY 651-343-5212 2777 N. Snelling Ave. tswanson(arosevillemidwavford.com Roseville MN 55113 L .02e li ''‘N Fax#651-604-2936 T-72 2017 F250 4X4-Crew Cab-635' Box Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step Tow Hitch Air Conditioning Matching Full Size Spare Tire Tilt Wheel LT245/75r17 E All Season Tires 6.2L V8 E85 Options Code Price Select Exterior Colors Code Select E-Locking 4.30 Axle X4M $359 x Blue Jeans Metallic N1 Brake Controller 52B $249 x Race Red PQ Cloth 40/20/40 Seat 1S $92 x Caribou Metallic LQ Upfitter Switches 66S $152 x Shadow Black G1 Power Group 90L $1,035 x Magnetic Metallic J7 Skid Plates 41P $92 x Ingot Silver Metallic UX Shift on Fly 4x4 213 $171 x Oxford White YZ Block Heater 41 H N/C x Remote Start 76S $180 x Cruise Control 525 $216 x Extended Service Contracts Cost Select Daytime Running Lights 942 $41 x Option Total $2,587 You must have a active FIN code to participate in this Base Price Totals purchase contract : FIN code # I 6.2 Gas $26,923.00 Purchase Order required prior to order placement Options Price Totals $2,587.00 Extended Warranty PO# Transit Impr Excise Tax $20.00 Tax Exempt Lic $39.75 6.5% Sales Tax $1,918.15 Name of Organization Document fee $75.00 Sub total per vehicle $31,562.90 Number of Vehicles 2 Address Grand Total for all units 1 $63,125.80 City, State, Zip Acceptance Signature Contact Person/Phone# Print Name and Title Date Contact's e-mail address and fax# 127 Mechanics Ve 1f valuation Form cz of Dept: )1! a .S Elk - Rive Date: /LP Vehicle#: 0'95— Miles/Ms: 73,0(30 Year: 14 Make: -YT`7 Model: �c� Current Projected Future-Other Score Score Dept or Auction? Age )pc..- /3 Usage ,5- Type of Service 3 Condition 3 3 Repair Costs / Total �° : Repair Costs: $ 33 70 Purchase Price: $ Specialties (decals,computers,accessories,etc.) $ Projected Mileage: )L1 JC) f j eli bility(Mechanic's Evaluation): Flag File Yes C No ❑ VehiA /1,1 cdtixd,i6en 2ph4dPn2n?L Evaluated by: Point Ranges: Under 21 points Condition I Excellent 21 -25 points Condition II Good 25 -30 points Condition III Qualifies for replacement 31 points and up Condition IV Requires immediate consideration Completed form due to Fleet Chair by May 31 • 128 } Mechanics VehicIF Evaluati�On F city of Dept: 04;tirlf ` 07 River Date: c3-3C'-/149 Vehicle#: (7919 Miles/Hrs: 9530 r) Year: '`7.- Make: C"ZO Model: Current Projected Future-Other Score Score Dept or Auction? Age 1 /o2 Usage )0 1 O Type of Service 3 Condition Q?. Repair Costs l Total c77-1 6'' Repair Costs: $ 14 S ICS•4 t Purchase Price: $ Specialties (decals,computers,accessories,etc.) $ Projected Mileage: 1(239 lam. Reliability(Mechanic's Evaluation): Flag File Yes ❑ No ❑ t14,elviead V4'4e5 - - Z fI *. , 1.3l PczkNtAwc'& , 1.e.5 Plee 6-0 9c,, 1. r s -e3 -�-k xfoskeN46 eled-ruAl ftcsgeyrt • Evaluated by: IOW ' �' 4 Point Ranges: Under 21 points Condition I Excellent 21 -25 points Condition II Good 25-30 points Condition III Qualifies for replacement 31 points and up Condition IV Requires immediate consideration Completed form due to Fleet Chair by May 31 129 ?_ Mechanics Vehi 1g Vvaluation Form Dept: . City of Elk � �5 River Date: ( 3 )t Vehicle#: 3 / Miles/Hrs: 4/59< cc-----) Year: c:79 7 Make: FC,P-.0 Model: F 5c Current Projected Future-Other Score Score Dept or Auction? Age 9 /0 Usage Type of Service 3 3 Condition Repair Costs Total d?C.„) Repair Costs: $ " 43975 Purchase Price:$ Specialties(decals,computers,accessories,etc.)$ Projected Mileage: 5 / OC---5(7- Reliability(Mechanic's Evaluation : Flag File Yes C No C L)cC5 1 ' '-t- 6Lzim -lJ- ' ) e AA 1 s \ h (---64-9 � yr'- tl I,uat`,.) --ji- Pm) er\ 0 h,1 k - Z1 d�"� i>r- 1417 .f. ---T Evaluated by: t 4 e am_____. Point Ranges: Under 21 points ' Condition I Excellent 21 -25`points Condition II Good 25-30 points Condition III Qualifies for replacement 31 points and up Condition IV Requires immediate consideration Corripleted form:due.to Fleet Chair by May 31 6 6'r3 ✓it `' 5c'"`'' t� ()e,01. ‘ pc-t3 _2_i 7A`' 1 130 - o ! %X