5.8. SR 01-11-1999
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Item #5.8.
River
MEMORANDUM
TO:
FROM:
Mayor & City Council
Pat Klaers, City Administ~
January 11, 1999 Vf/
DATE:
SUBJECT: Discuss City Board and Commission
Appointment Policy
Councilmember Paul Motin has requested that this item be placed on the
agenda for discussion.
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I believe that Paul will want to discuss when terms expire, the timing of
when appointments are made, and when interviews are held by the City
Council. Every few years, the City Council has some discussion about
whether terms should expire on December 31 or on January 1 of the
following year, if members continue to serve until a replacement is
appointed, and whether the new or old council should be conducting
interviews and making appointments.
Mter visiting with Paul on this topic, I know that he has some ideas that he
wants to share with the Council.
In addition to discussing the above noted topics, it may be appropriate for the
City Council to reconsider its approved policy on board and commission
appointments. Please see the attached material which was adopted by the
City Council in 1993. One issue in particular that causes some problems is
when the City Council "knows" that it wants to reappoint an existing board
and commission member without going through the interview process.
Maybe a statement to that effect could be added to give the Council more
flexibility, or the Council may want to completely reconsider the appointment
policy.
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13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420. Fax: (612) 441-7425
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CITY OF ELK RIVER
BOARD AND COMMISSION APPOINTMENT POLICY
Adopted by the Council on October 25, 1993
* ALL CURRENT BOARD AND COMMISSION MEMBERS WHOSE TERMS
EXPIRE WILL BE INFORMED OF THIS POLICY IN WRITING.
* ALL CURRENT BOARD AND COMMISSION MEMBERS WHOSE TERMS HAVE
EXPIRED, AND WHO WISH TO REAPPLY, SHALL FOLLOW THE SAME
PROCEDURES AS OTHER APPLICANTS APPLYING FOR THE POSITION.
PROCEDURE:
1. All board and commission expirations and vacancies will be advertised in the Elk
River Star News and/or "The Current" newsletter.
All applicants must complete an "Application for Appointment to City Board or
Commission" and submit the application by the deadline date.
The Council will review all submitted applications.
The Council may interview as many candidates as desired for each vacancy.
If an applicant does not receive an interview, he/she will be notified in writing.
The Council will make the appointments as desired.
Applications of all applicants that ~ not appointed will be kept on file for one
year. If there is a vacancy during the year for the same position for which the
applicant previously applied, the Council may make an appointment from those
applications on file without further interviews.
* THE PURPOSE OF THIS POLICY IS TO DEVELOP CONSISTENCY IN THE
APPOINTMENT OF BOARD AND COMMISSION MEMBERS AND TO KEEP
THE DOOR OPEN TO NEW APPLICANTS.
. s:forms/aptpolcy