01-18-2005 CC MIN
MEETING OF THE ELK RIVER CITY COUNCIL
HELD A T THE ELK RIVER CITY HALL
TUESDAY, JANUARY 18, 2005
Members Present:
Mayor Klinzing, Councilmembers Dietz, Motin, Farber, and Gumphrey
Members Absent:
None
Staff Present:
City Administrator Pat Klaers, Director of Finance and Administrative
Services Lori Johnson, Director of Planning Michele McPherson, Planner
Chris Leeseberg, Parks and Recreation Director Bill Maertz, Liquor Store
Manager Dave Potvin, and Recording Secretary Tina Allard
Also Present:
Planning Commissioner Kevin Scott
Parks and Recreation Commissioner Duane Peterson
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Klinzing.
2. . Consider 1/18/2005 Agenda
Councilmember Farber added Workshop Discussion to Other Business. City Administrator
Pat Klaers removed Item 3.1. from the Consent agenda and Councilmember Motin
removed Item 3.10. from the Consent agenda.
MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER FARBER TO APPROVE THE AGENDA AS AMENDED.
MOTION CARRIED 5-0.
3. Consider Consent Agenda
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE FOLLOWING CONSENT
AGENDA:
3.2. CHECK REGISTER
3.3. CHANGE ORDERS
3.4. PAY ESTIMATES
3.5. REQUEST BY COMMONWEAL DEVELOPMENT FOR PRELIMINARY
PLAT APPROVAL (CARSON BUSINESS PARK), PUBLIC HEARING-
CASE NO. P04-11, POSTPONED TO FEBRUARY 22, 2005
3.6. FIREWORKS LICENSE TO CUB FOODS
3.7. TRANSIENT MERCHANT LICENSE TO SHIRLEY MADLAND
3.8. PURCHASE PICK UP TRUCK AND HOIST
3.9. HIRE PART TIME RECEPTIONIST FOR PARKS AND RECREATION
DEPARTMENT
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MOTION CARRIED 5-0.
3.1. 1/10/05 Council.Minutes
Mr. Klaers requested to change an item on theJanuary 10, 2005 minutes. He requested that
the street reserves be listed as the funding source in a motion made by Council regarding the
Transportation Proposal from the Tinklenberg Group item.
The maker (Farber) and seconder (Gumphrey) of the original motion were amenable to the
requested change.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE JANUARY 10,2005
MINUTES WITH THE CHANGE NOTED ABOVE. MOTION CARRIED 5-0.
3.10. Approve Agreement Between City of Elk River and School District #728 for Council
Chambers Facility Use
Councilmember Motin stated that Item 5 should be removed as it is similar to Item 10. The
items should then be renumbered.
Councilmember Dietz stated he would like Item 8 (a) to be reviewed in six months to make
sure the cost is fair to both parties.
Director of Finance and Administrative Services Lori Johnson stated the city would like
Council acknowledgment to the School District that the city has the right to change its
playback schedule as needed. The Council concurred.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER DIETZ TO APPROVE THE COUNCIL CHAMBERS
USAGE AGREEMENT BETWEEN THE CITY OF ELK RIVER AND SCHOOL
DISTRICT #728 WITH THE FOLLOWING CHANGES:
1. DELETE ITEM 5 AND RENUMBER SUBSEQUENT ITEMS.
2. ADD; "TO BE REVIEWED IN 6 MONTHS FOR COST
EFFECTIVENESS" TO ITEM 8 (a).
MOTION CARRIED 5-0.
4. Open Mike
No one appeared for Open Mike.
5.1. 10-24 Developers Request for Final Plat Approval (Windsor Meadows). Case No. P 04-18
Staff report submitted by Planner Chris Leeseberg. Mr. Leeseberg stated the applicant is
requesting final plat of Windsor Meadows. He discussed zoning, plat layout, community well
and septic, and the Parks and Recreation Commission's recommendation.
MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY
COUNCILMEMBER FARBER TO ADOPT RESOLUTION 05-05 GRANTING
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FINAL PLAT APPROVAL FOR WINDSOR MEADOWS, CASE NO. P 04-18
WITH THE FOLLOWING CONDITIONS:
1. A DEVELOPERS AGREEMENT OUTLINING THE TERMS AND
CONDITIONS OF THE PLAT APPROVAL AND INSTALLATION OF
IMPROVEMENTS BE PREPARED AND EXECUTED PRIOR TO
RELEASING THE PLAT FOR RECORDING.
2. ALL COMMENTS OF THE CITY ENGINEER SHALL BE
ADDRESSED.
3. A HOMEOWNER'S ASSOCIATION DOCUMENT IS PREPARED
SUBJECT TO THE CITY ATTORNEY)S REVIEW AND APPROVAL
PRIOR TO FINAL PLAT.
4. STREET LIGHTS SHALL BE INSTALLED AS REQUIRED BY ELK
RIVER UTILITIES.
5. A LETTER OF CREDIT SHALL BE PROVIDED TO THE CITY IN THE
AMOUNT OF 100% OF THE COSTS OF THE PUBLIC
IMPROVEMENTS.
6. UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING
THEM ACCEPTED BY THE CITY, A WARRANTY BOND IN THE
AMOUNT OF 25% OF THE IMPROVEMENT COSTS SHALL BE
SUBMITTED TO THE CITY FOR THE PERIOD OF ONE YEAR.
7. SURFACE WATER MANAGEMENT FEE IN THE AMOUNT
REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT BE PAID
PRIOR 1'0 RELEASING THE PLAT FOR RECORDING.
8. A SEALCOAT FEE IN THE AMOUNT TO BE DETERMINED BY THE
CITY ENGINEER BE PAID PRIOR TO RELEASING THE PLAT FOR
RECORDING.
9. A GRADING AND EROSION CONTROL PLAN SHALL BE APPROVED
BY THE CITY ENGINEER PRIOR TO THE ISSUANCE OF BUILDING
PERMITS.
10. A DEVELOPMENT PLAN SHALL BE APPROVED BY THE CITY
ENGINEER PRIOR TO THE ISSUANCE OF BUILDING PERMITS.
11. ALL GRADING BE CERTIFIED PRIOR TO THE ISSUANCE OF
BUILDING PERMITS.
12. ALL MAILBOXES SHALL BE CLUSTERED.
13. ANY TREES OFF SITE NEAR THE LIMIT OF GRADING THAT ARE
TO BE PRESERVED SHALL BE FENCED WITH A SNOW FENCE AT
THE DRIP LINE TO PREVENT GRADING, COMPACTION, OR
STORAGE OF EQUIPMENT, DEBRIS OR MATERIALS. STAFF SHALL
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January 18, 2005
Page 4
INSPECT FENCING PRIOR TO CLEARING OR GRADING
COMMENCING.
14. ALL DISTURBED AREAS SHALL BE GRADED AND SEEDED.
15. MAINTENANCE AND OWNERSHIP OF THE OUTLOTS SHALL BE
THE RESPONSIBILITY OF THE HOME OWNERS ASSOCIATION
AND SHALL BE INCLUDED IN THE HOMEOWNERS ASSOCIATION
AGREEMENT.
16. ALL APPROPRIATE EASEMENTS SHALL BE SHOWN ON THE
PLAT.
17. ANY ITEM OR CONDITION FOUND THAT INDICATES THE SITE IS
LIKELY TO YIELD INFORMATION IMPORTANT TO PRE-HISTORY
OR HISTORY SHALL BE REPORTED TO THE CITY IMMEDIATELY.
FURTHER, THE CITY RESERVES THE RIGHT TO STOP WORK
AUTHORIZED IN ITS APPROVAL UNTIL THE SITE IS
APPROPRIATELY INVESTIGATED AND WORK IS AUTHORIZED TO
CONTINUE BY THE CITY.
18. THE ACCESS (212THAVENUE) FROM WINDSOR PARK 1ST & 2ND
ADDITIONS SHALL BE TEMPORARILY BLOCKED UNTIL THE
FINAL LIFT OF BITUMINOUS IS INSTALLED AND/OR 50% OF THE
HOMES ARE OCCUPIED.
MOTION CARRIED 5-0.
5.2. Mark V Construction Request for Final Plat Approval (Jackson Street Villas). Case No. P
04-16
Senior Planner Scott Harlicker submitted the staff report with Planner Chris Leeseberg
presenting. Mr. Leeseberg stated the applicant is requesting [mal plat of Jackson Street
Villas. He discussed zoning, plat layout, access, landscaping, and the Parks and Recreation
Commission's recommendation.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER DIETZ TO ADOPT RESOLUTION 05-06 GRANTING
FINAL PLAT APPROVAL FOR]ACKSON STREET VILLAS, CASE NO. P 04-16
WITH THE FOLLOWING CONDITIONS:
1. A DEVELOPERS AGREEMENT BE PREPARED AND EXECUTED
OUTLINING THE TERMS AND CONDITIONS OF THE PLAT
APPROVAL PRIOR TO RELEASING THE PLAT FOR RECORDING.
2. SURFACE WATER MANAGEMENT FEE BE PAID IN THE AMOUNT
REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT PRIOR TO
RELEASING THE PLAT FOR RECORDING.
3. A SEALCOAT FEE IN THE AMOUNT TO BE DETERMINED BY THE
CITY ENGINEER BE PAID PRIOR TO RELEASING THE PLAT FOR
RECORDING.
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Page 5
4. WATER ACCESSIBILITY FEES IN THE AMOUNT DETERMINED BY
THE CITY BE PAID TO ELK RIVER MUNICIPAL UTILITIES PRIOR
TO RELEASING THE PLAT FOR RECORDING.
5. A LETTER OF CREDIT BE PROVIDED TO THE CITY IN THE
AMOUNT OF 100% OF THE COSTS OF THE PUBLIC
IMPROVEMENTS.
6. UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING
THEM ACCEPTED BY THE CITY, A WARRANTY BOND IN THE
AMOUNT OF 25% OF THE IMPROVEMENT COSTS SHALL BE
SUBMITTED TO THE CITY FOR THE PERIOD OF ONE YEAR.
7. THE LETTER OF CREDIT SHALL COVER WETLAND MITIGATION.
DRAINAGE EASEMENTS SHALL BE IN PLACE OVER THE
WETLAND AND THE WETLAND MITIGATION AREAS.
8. RESTRICTIVE COVENANTS SHALL BE RECORDED ON THE
WETLAND AND THE WETLAND MITIGATION AREAS.
9. A THREE YEAR MONITORING REPORT ON THE WETLAND
MITIGATION IS REQUIRED.
10. THE CITY ENGINEER'S COMMENTS SHALL BE INCORPORATED
INTO THE PLANS.
11. THE STREET NAMES SHALL BE REVISED AS INDICATED.
12. STREET LIGHTS BE INSTALLED AS REQUIRED BY ELK RIVER
UTILITIES.
13. A GRADING AND EROSION CONTROL PLAN BE APPROVED BY
THE CITY ENGINEER PRIOR TO THE ISSUANCE OF BUILDING
PERMITS.
14. A DEVELOPMENT PLAN BE APPROVED BY THE CITY ENGINEER
PRIOR TO THE ISSUANCE OF BUILDING PERMITS.
15. ALL GRADING BE CERTIFIED PRIOR TO THE ISSUANCE OF
BUILDING PERMITS.
16. ALL MAILBOXES BE CLUSTERED.
17. A TREE PRESERVATION PLAN BE APPROVED PRIOR TO
RELEASING THE PLAT FOR RECORDING.
18. ANY TREES OFF SITE OR ON SITE, NEAR THE LIMIT OF
GRADING THAT ARE TO BE PRESERVED, SHALL BE FENCED
WITH A SNOW FENCE AT THE DRIP LINE TO PREVENT
GRADING, COMPACTION, OR STORAGE OF EQUIPMENT, DEBRIS
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OR MATERIALS. STAFF SHALL INSPECT THE FENCING PRIOR TO
GRADING COMMENCING.
19. ANY ITEM OR CONDITION FOUND THAT INDICATES THE SITE IS
LIKELY TO YIELD INFORMATION IMPORTANT TO PRE-HISTORY
OR HISTORY SHALL BE REPORTED TO THE CITY IMMEDIATELY.
FURTHER, THE CITY RESERVES THE RIGHT TO STOP WORK
AUTHORIZED IN ITS APPROVAL UNTIL THE SITE IS
APPROPRIATELY INVESTIGATED AND WORK IS AUTHORIZED.
20. THE LANDSCAPE PLAN SHALL BE REVISED. THE APPLICANT
SHALL WORK WITH CITY STAFF TO AMEND THE LANDSCAPE
PLAN TO PROVIDE LANDSCAPING AROUND THE WETLAND
MITIGATION AREA AND THE TWO STORMWATER PONDS. TREES
ALONG JACKSON AVENUE SHOULD BE CHANGED TO MAPLES,
EITHER AUTUMN BLAZE OR A RED MAPLE, PLANTED 30 FEET
ON CENTER. THERE ARE SOME LOCATIONS ALONG THE
PRIVATE STREETS WHERE THERE IS ENOUGH SPACE TO PLANT
LARGER OVERSTORY TREES. OVERSTORY TREES, SIMILAR TO
THOSE PLANTED ALONG JACKSON AVENUE AND 6TH STREET
SHOULD BE PLANTED ALONG THE FRONT OF ALL THE
TOWNHOUSES. EACH TOWNHOUSE WILL HAVE FOUNDATION
PLANTINGS. INDIVIDUAL UNIT LANDSCAPE PLANS SHOULD BE
PROVIDED.
21. THE SIDEWALK IN FRONT OF UNITS 57-60 SHALL BE SHIFTED TO
THE NORTH SO THAT IT ABUTS THE FRONT PROPERTY LINE OF
THOSE UNITS.
22. THE BUILDING ELEVATIONS SHALL BE REVISED SO THAT THE
BRICK IS EXTENDED AROUND THE SIDES OF THE BUILDINGS.
23. IN ORDER TO CONTINUE THE ROW STYLE LOOK AND PROVIDE
ACCESS TO THE FRONT OF THE UNITS, SIDEWALKS SHALL BE
INCLUDED ALONG THE FRONT OF ALL OF THE UNITS. EACH
UNIT SHALL HAVE A WALK CONNECTING THE FRONT STEPS TO
THE SIDEWALK. SIDEWALKS SHOULD ALSO BE PROVIDED
BETWEEN THE BUILDING TO PROVIDE ACCESS FROM THE
DRIVEWAYS AND THE PRIVATE STREET TO THE FRONT
ENTRANCES.
24. THE APPLICANT SHALL WORK WITH THE PARKS AND
RECREATION DIRECTOR ON A TREE PLANTING PLAN FOR
LIONS PARK. IT SHALL BE THE RESPONSIBILITY OF THE
APPLICANT TO PURCHASE AND PLANT ALL THE TREES SHOWN
ON THE AGREED UPON PLAN.
25. CROSS ACCESS AGREEMENT SHALL BE REQUIRED BETWEEN
THE APPLICANT AND ALLIANCE CHURCH FOR USE OF THE
SHARED DRIVEWAY OFF OF JACKSON AVENUE.
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26. APPLICANT PAY $92,000 INTO AN ESCROW ACCOUNT FOR STREET
REDEVELOPMENT FOR THE GENERAL AREA OF 6TH, 7TH, 8TH
STREETS AND IRVING AVENUE.
27. $15,000 BE PAID FOR RESTRIPING OF JACKSON AVENUE.
28. PARK DEDICATION FEE AT THE CURRENT RATE AT THE TIME
OF FINAL PLAT PER UNIT FOR THE ADDITIONAL 23 UNITS TO BE
BUILT BE PAID.
29. APPLICANT EXECUTE A PUD AGREEMENT INCORPORATING
THESE FINDINGS AND CONDITIONS IN ORDER FOR THE PUD
ZONING CHANGE TO BECOME EFFECTIVE.
30. THE DEVELOPER WORK WITH THE PARKS AND RECREATION
DIRECTOR ON ESTABLISHING APPROPRIATE TRAIL
CONNECTIONS INTO LIONS PARK.
MOTION CARRIED 5-0.
5.3. Request by Robert Benson for Easement Vacation. Public Hearing-Case No. EV 05-01
Planner Chris Leeseberg submitted the staff report. Mr. Leeseberg stated the applicant is
requesting an easement vacation in order to construct a deck off the rear of his house. He
provided an overview of the request.
Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor
Klinzing closed the public hearing.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 05-07 FOR
VACATING DRAINAGE AND UTILITY EASEMENT, CASE NO. EV 05-01
WITH THE FOLLOWING CONDITION:
1. A LEGAL DESCRIPTION OF THE EASEMENT VACATION SHALL BE
PROVIDED PRIOR TO RECORDING THE REQUEST AT THE
COUNTY.
MOTION CARRIED 5-0.
5.4. Request by Peter Specht for Ordinance Amendment to Allow Bus Storage in 11 (Light
Industrial) Zoning District as a Conditional Use. Public Heating-Case No. PA 04-07
Planner Chris Leeseberg submitted the staff report. Mr. Leeseberg stated the applicant is
requesting an ordinance amendment to allow coach bus storage in the 11 zoning district as a
conditional use. He stated the issue with allowing coach bus storage is the additional traffic
impact on arterial/collector streets but that the Council could set a limit on th~ number of
buses allowed on these streets.
Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor
Klinzing closed the public hearing.
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MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER GUMPHREY TO ADOPT ORDINANCE 05-03
AMENDING SECTION 30-1292 OF THE CITY CODE OF ORDINANCES
RELATING TO BUS STORAGE IN It (LIGHT INDUSTRIAL) ZONING
DISTRICT, CASE NO. OA 04-07. MOTION CARRIED 5-0.
5.5. Request by Peter Specht for Conditional Use Permit to Allow Bus Storage in 11 Zoning
District. Public Hearing-Case No. CU 04-37
Planner Chris Leeseberg submitted the staff report. Mr. Leeseberg stated the applicant is
requesting a conditional use permit to operate a bus storage facility in the 11 zoning district.
Mr. Leeseberg discussed busing; stafftng, street access, and the Planning Commission's
recommendation.
Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor
Klinzing dosed the public hearing.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER DIETZ TO APPROVE A CONDITIONAL USE PERMIT
TO PETER SPECHT WITH THE FOLLOWING CONDITIONS:
1. OUTDOOR STORAGE OF INOPERABLE BUSES OR BUS PARTS IS
PROHIBITED. OCCASIONAL OVERNIGHT OUTDOOR PARKING
OF BUSES IS ALLOWED.
2. ALL BUS MAINTENANCE SHALL OCCUR WITHIN THE BUILDING.
3. THE BUILDING SHALL COMPLY WITH ALL BUILDING CODES.
4. THE BUILDING SHALL COMPLY WITH ALL FIRE CODES.
5. IF MORE THAN 7 BUSES ARE TO BE STORED IN THE BUILDING,
THE APPLICANT SHALL APPLY FOR AN AMENDMENT TO THE
CONDITIONAL USE PERMIT.
6. IF MORE THAN 7 EMPLOYEES ARE TO BE ON SITE, THE
APPLICANT SHALL APPLY FOR AN AMENDMENT TO THE
CONDITIONAL USE PERMIT.
MOTION CARRIED 5-0.
6.1. Consider Resolution Calling for a Public Hearing for a Private School Facility Project
Pursuant to Minnesota Law. and Authorizing Preparation and Publication of a Notice of the
Hearing
Director of Finance and Administrative Services Lori Johnson stated the city's bond counsel
reviewed the request by the Church of St. Andrew to have the city ftnance a portion of a
school e:ll..l'ansion with tax exempt bonds and found the request to be eligible as a tax
exempt project. She stated a City Council public hearing should be scheduled for February
22, 2005 regarding the issuance of tax exempt bonds for this project.
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January 18, 2005
Page 9
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER DIETZ TO ADOPT RESOLUTION 05-08 CALLING FOR
A PUBLIC HEARING ON A PROPOSAL FOR A PRIVATE SCHOOL FACILITY
PROJECT PURSUANT TO MINNESOTA LAW, AND AUTHORIZING
PREPARATION AND PUBLICATION OF A NOTICE OF THE HEARING.
MOTION CARRIED 5-0.
6.2. Consider Authorization to Advertise for Bids for Construction of Westbound Liquor Store
Ms. Johnson discussed the proposed Advertisement for Bids list for the construction of
Westbound Liquor, as outlined in her staff report. She provided a general timeline of the
construction project. Ms. Johnson requested there be up to a three week flexibility (from the
proposed construction project timeline schedule) for staff in setting the actual bid and award
dates.
Liquor Store Manager Dave Potvin was available for any questions.
MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY
COUNCILMEMBER MOTIN TO AUTHORIZE THE ADVERTISEMENT FOR
BIDS FOR THE CONSTRUCTION OF WESTBOUND LIQUOR WITH THE
BID DATES YET TO BE DETERMINED BY STAFF. MOTION CARRIED 5-0.
6.3. Consider Library Board Appointment
Mayor Klinzing and Councilmember Dietz recommended the reappointment of Leslie
Anderson.
MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY
COUNCILMEMBER MOTIN TO APPOINT LESLIE ANDERSON TO THE
LIBRARY BOARD WITH A TERM TO EXPIRE DECEMBER 31, 2007. MOTION
CARRIED 5-0.
6.4. Consider Board/Commission Appointments for Terms Expiring February 28.2005
Lori Johnson discussed the terms of Boards and Commissions that were expiring February
28, 2005, and the need to appoint members to fill these positions. She stated that all
members have applied for reappointment and that new applicants have applied for some of
the same positions.
Councilmember Farber stated he would like to interview all candidates. He stated if the
Council keeps reappointing the same applicants then new applicants would be discouraged
from applying for these positions.
Councilmember Gumphrey stated he would like to interview candidates for the Boards and
Commissions.
Councilmember Motin concurred with Councilmember Gumphrey but stated it is good to
also have experienced applicants on the Boards/Commissions.
MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY
COUNCILMEMBER MOTIN TO APPOINT THE FOLLOWING BOARD AND
COMMISSION POSITIONS:
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January 18, 2005
Page 10
1. DANA ANDERSON AND BRAD STEVENS TO THE PLANNING
COMMISSION WITH TERMS TO EXPIRE FEBRUARY 28, 2008.
2. JAMES NYSTROM AND DAWN POLSTON-HORK TO THE PARKS
AND RECREATION COMMISSION WITH TERMS TO EXPIRE
FEBRUARY 28, 2008.
3. DALE MARTIN TO THE ICE ARENA COMMISSION WITH A TERM
TO EXPIRE FEBRUARY 28, 2008.
4. JAMES TRALLE TO THE UTILITIES COMMISSION WITH A TERM
TO EXPIRE FEBRUARY 28, 2008.
5. JEFF GONGOLL AND LANCE LINDBERG TO THE HERITAGE
PRESERVATION COMMISSION WITH TERMS TO EXPIRE
FEBRUARY 28, 2008.
MOTION CARRIED 3-2. Councilmembers Farber and Gumphrey opposed.
6.5. Consider Hiring Accountant
Lori Johnson recommended hiring Lori Stich for an accountant position with the city.
MOVED BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER DIETZ TO HIRE LORI STICH AS AN ACCOUNTANT.
MOTION CARRIED 5-0.
6.6. Consider Personnel Committee Recommendation
A. Authorization to Hire Recreation Coordinator
Ms. Johnson stated the newly created recreation coordinator position has been reviewed by
the Personnel Committee and that Parks and Recreation Director Bill Maertz is requesting
to hire for the position.
MOVE BY COUNCILMEMBER FARBER AND SECONDED BY
COUNCILMEMBER DIETZ TO ACCEPT THE PERSONNEL COMMITTEE'S
RECOMMENDATION FOR THE RECREATION COORDINATOR POSITION
AND AUTHORIZE THE HIRING OF A RECREATION COORDINATOR.
MOTION CARRIED 5-0.
Mr. Klaers questioned when an applicant would be hired. Mr. Maertz stated he would like to
hire someone by Aprill, 2005.
6.7. Parks & Recreation Update
Mr. Maertz provided an update of Parks and Recreation activities.
Mayor Klinzing questioned if the Parks and Recreation Commission has reviewed other
options for funding land acquisitions besides a park referendum. Mr. Maertz stated the
Commission is also considering grants and bonding.
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January 18,2005
Page 11
6.8. NCDA Update-Councilmember Motin
Councilmember Morin provided an update of the Northstar Corridor Development
Authority meeting held on December 20, 2004.
6.9. HRA Update-Councilmember Morin
Councilmember Morin provided an update of the Housing and Redevelopment Authority
meeting held on January 3, 2005.
7. Other Business
Councilmember Farber stated he would like to add to the February worksession agenda an
item reviewing the role of the contractual engineer and he would like a breakdown of the
$38,000 proposal Howard R Green submitted for the grading and drainage project of the
Public Works Master Plan. The Council concurred with this request.
Mr. Klaers stated staff could wait to get other quotes on the grading/ drainage portion of the
project until this worksession discussion.
Councilmember Morin questioned why the city would want to hold off on getting the other
quotes.
Mayor Klinzing stated that the Council made a motion to get quotes for the
grading/drainage project and staff should move forward and bring the quotes to the City
Council in February.
Councilmember Motin and Mayor Klinzing both questioned how long the quote process
would take to complete.
Mr. Klaers indicated he was unsure. He stated staff is currently preparing a Request for
Proposal and will then advertise or request quotes from local firms. He stated the $38,000
estimate that came from Howard R Green was a "not to exceed" figure and was intended to
be used for budgeting purposes.
Councilmember Farber and Mayor Klinzing stated concerns about the $38,000 being a bid
amount the Council would have approved and paid to Howard R. Green without it being
itemized.
8. Staff Updates
There were no staff updates.
9. Adjournment
There being no further business, Mayor Klinzing adjourned the meeting of the Elk River
City Council at 7:45 p.m.
Minutes prepared by Tina Allard
City Council Minutes
January 18, 2005
Page 12
~_J>>t~.
U
Joan Schmidt
City Clerk