09-27-2016 LIB MIN iik
„ Meeting of the Elk River Public Library Board
III River Held at City of Elk River
Tuesday, September 27, 2016
Members Present: Jayne Dietz,Britt Aamodt (5:25 p.m.),Mary Eberley,Willie Jackson
(5:20 p.m.)
Members Absent: Chair Sarah Holmgren
Council liaison: Councilman Jerry Olsen
Staff Present: Brandi Canter- GRRL Patron Services Supervisor
Will Hollerich- Elk River Library Branch Manager
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Public library
Board was called to order at 5:23 p.m. by Vice Chair Mary Eberley.
2. Consider September 27, 2016 Agenda
1111 Moved by Jayne Dietz and seconded by Willie Jackson to accept the
September 27, 2016 agenda as submitted. Motion carried 4-0.
3. Consent Agenda
3.1 Secretary's Report
• July 26,2016 Meeting Minutes
3.2 Treasurer's Report
• July and August 2016 Revenue and Expense Reports
Moved by Jayne Dietz and seconded by Willie Jackson to accept the Consent
Agenda as submitted. Motion carried 4-0.
Vice Chair Eberley asked Will why the Revenue and Expense reports don't have the
YTD comparison to last year's figures. Will is going to ask Lori Ziemer to provide
that in her report.
4. Open Forum
No visitors present.
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September 27,2016
• 5. General Business
5.1 New Business
5.1.a Review the Updated Elk River Public Library Community Room Use
Policy and Application—Steve Benoit,Recreation Manager
Steve and Will have been working on transferring the responsibility
of renting the library's community room from Library staff to Parks
and Recreation staff. Changes to the previous rental policy were
reviewed.
It was clarified that library staff will check the room after each rental
when they relock the door.They will notify Parks and Recreation if
there are any issues following a rental.
Moved by Jayne Dietz and seconded by Willie Jackson to
approve the new Elk River Public Library Community Room
Use Policy and Application with two amendments to the policy:
1) When the City's reservation program allows direct online
booking from the customer, the policy will note that the
customer can pay online with a credit card.
2) Deposits can be held over the course of multiple meetings
and refunded following the last meeting if desired.Talk to
Parks and Rec staff if interested.
Motion carried 4-0.
5.2 Old Business
5.2.a Wayfinding Sign Examples —RaeAnn Gardner, Communications
Coordinator
• RaeAnn provided sample signs showing the butterfly and rain
gardens. She noted the signs will be 18 x 12 with rounded
corners. The butterfly sign has pictures of butterflies native to
Minnesota. The rain garden sign will have detailed information
about rain gardens that Tim Sevcik,Parks Superintendent,
provided.
• RaeAnn still needs to determine how many signs will be hung in
each garden.
• The existing windmill sign was only temporary. The final sign
will look like these examples as they are the city's approved
wayfinding brand.
• • RaeAnn will provide final proofs at the November meeting.
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September 27,2016
11111 ■ There will be a 24 x 24 master kiosk sign at the front of the
building that will show patrons where the rain&butterfly
gardens are located.
5.3 Library Grounds Report
There were no questions or comments about the library Grounds Report.
Will reported that not all the sprinkler heads have been replaced yet.
5.4 Building Maintenance Report
The Library Board's budget will be billed for the rock garden solution to the
roof drain problem.
5.5 Board Member Zone Updates
■ After discussion it was decided that the recording secretary will compile a
list of projects from the zone updates and forward to Tim Sevcik; the list
will have pending items for a status report and new items identified that
need to be scheduled. Additionally, the recording secretary will compile a
list of items to be purchased/added to the CIP at the end of the Library
Zone Report.
• ■ Willie provided an office catalog with stand up desks she thought might
be a good solution in the teenage seating area.
■ Parks and Recreation reported that someone from the Friends of the
Library emailed the department asking if they could put a permanent
bench in one of the rain gardens. Michael Hecker is getting pricing for a
bench similar to others placed on city grounds.
5.6 City Council Report
Councilman Olsen noted that the GRRL programming guide shows that all
Elk River programs are sponsored by the City of Elk River,which is not
accurate. Councilman Olsen would like to know how many programs GRRL
sponsors. Brandi thinks GRRL provides $850 in additional program staffing.
After discussion,it was agreed that adding measurable goals and statistics on
class attendance would help when asking for additional programming funds
from the City during the budget process.
5.7 Patron Services Supervisors Report
There were no questions or comments about the Patron Services Supervisors
report.
4111 • Brandi added that the St. Cloud library will be reopening at the end
of October.
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September 27,2016
• Karen Pundsack, Executive Director,will be attending the October
3rd Elk River City Council meeting to seek approval of the new
Library Branch Agreement.
5.8 Library Services Coordinator Report
There were no questions about the Library Services Coordinator Report.
• Will added that Robin Schaible is going a great job with story time
program. Results of the Summer Reading Program indicate that
during the nine-week period, children and teens read over 10,000
hours. Friends of the Library provided prizes for this event.
• The Minnesota Library Association conference starts Thursday in
Duluth. They are not taking any more online registrations. Brandi is
attending.
• Will has not followed up with Ivan Sand school this year yet,but will
put is on his list to do.
5.7 GRRL Trustee Report
• There were no questions about the GRRL Trustee Report.
• Mary added that the Friends Meet Friends event last week was
postponed due to the fire.There are over 160,000 books that have to
be cleaned from the fire.
6.0 Adjournment
The next meeting is Tuesday,November 15,2016 5:00 p.m. at the Elk River Library.
There being no further business,Vice Chair Eberley adjourned the meeting of the
Elk River Public Library Board at 7:10 p.m.
Minutes bmitted by etch.
Tina Allard, City Clerk
• Mary Eberley,Vice Chair
INATUREI
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