02-08-1999 CC MIN
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MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, FEBRUARY 8, 1999
Members Present:
Mayor Klinzing, Councilmembers Dietz, Farber, and Motin
Members Absent:
Council member Thompson
Staff Present:
Pat Klaers, City Administrator; Bruce West, Fire Chief; Laurie Mezera-
Kerr, Environmental/Code Enforcement Officer; Jeff Beahen,
Assistant Police Chief; Peter Beck, City Attorney; Joni Pearson,
Recording Secretary
1. Call Meetina To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:55 p.m. by Mayor Klinzing.
2. Consider Aaenda
COUNCILMEMBER FARBER MOVED TO APPROVE THE FEBRUARY 8, 1999, AGENDA.
COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0.
3.
Consider Consent Aqenda
The following amendment was made to the consent agenda:
Correction in 1/25/99 City Council minutes, item 6.4. - The motion made by
Councilmember Farber is to go on record to be consistent with the wording in
Ordinance 99-3, adopted in item 6.3b.: ...REAPPOINT DANA ANDERSON TO A THREE
YEAR TERM ON THE PARK AND RECREATION COMMISSION EXPIRING ON THE LAST DAY
OF FEBRUARY, 2002...
COUNCILMEMBER FARBER MOVED TO APPROVE THE AMENDED CONSENT AGENDA AS
FOLLOWS:
3.1. CHECK REGISTER - APPROVED
3.2. JANUARY 25, 1999, CITY COUNCIL MINUTES - APPROVED AS AMENDED
3.3. CONSIDER PAY ESTIMATE #1 FOR SIGNAL SYSTEM EVP - APPROVED
3.4. CONSIDER RENEWAL OF REFUSE HAULER'S LICENSES - APPROVED
3.5. CONSIDER ORDINANCE AMENDMENT TO SECTION 204.02 OF THE CITY CODE,
ORDINANCE NO. 99-7 -- APPROVED
MAYOR KLINZING SECONDED THE MOTION. THE MOTION CARRIED 4-0.
4. Open Mike
There was no one present for open mike.
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February 8, 1999
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5.1.
Reauest by Hearthstone Builders to Construct a Model Home on Lot 1, Block 1,
Hillside Estates 1 st Addition Pursuant to Section 900.201121 of the Zoninq Code
City Administrator Pat Klaers informed the council of the request by Hearthstone
Builders for permission to construct a model home at 1141 6 193rd Avenue (Lot 1,
Block 3, Hillside Estates 1 st Addition). Staff recommended that the council allow the
construction, and that the time allowed for use as a model home (pursuant to
Section 900.20.12 of the zoning code) be extended for an additional three (3) years
to February 8, 2002.
COUNCILMEMBER FARBER MOVED TO APPROVE THE REQUEST BY HEARTHSTONE
BUILDERS TO ALLOW THE CONSTRUCTION OF A MODEL HOME AT 11416 193RD AVENUE
(LOT 1, BLOCK 3, HILLSIDE ESTATES 1ST ADDITION) AND EXTEND THE TIME ALLOWED FOR
THE MODEL HOME FOR AN ADDITIONAL THREE YEARS TO FEBRUARY 8, 2002.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6.1.
Consider Purchase of Emeraency Preparedness Siren
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Fire Chief Bruce West indicated that the 1999 budget includes an expenditure of
$13,000 out of the capital reserve category for the purchase of one emergency
siren. He stated that he had received a quote from Federal Warning Systems,
Rochester, Minnesota, for a 20001SRN Federal Signal Corporation Emergency Siren,
with the capability of a 5200 foot range of coverage, in the amount of $10,472.01
including sales tax and shipping. He stated the 1999 project includes the purchase
of one new pole at a cost of approximately $800, with the electrical hook up for
the siren location at $800. Bruce stated that the proposed cost for the 1999 project
(siren, pole, electrical hook-up) using labor provided by the Elk River Utilities will be
approximately $12,100. He noted that the siren will be located east of Highway 10
on 1 65th A venue NW near the recycling center and west of Cargill Farms.
Bruce West also updated the council on his goal to complete the emergency siren
program by purchasing one emergency siren in each of the next three budget
years.
COUNCILMEMBER FARBER MOVED TO APPROVE THE PURCHASE OF ONE 2001SRN
FEDERAL SIGNAL CORPORATION EMERGENCY SIREN FROM FEDERAL WARNING
SYSTEMS OF ROCHESTER, MINNESOTA IN THE AMOUNT OF $12,100. COUNCILMEMBER
DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6.2. Consider Bids for Computer Hardware for Police Department
Assistant Police Chief Jeff Beahen presented the request for acceptance of a bid
for the hardware and software required for the new computer network to be
installed in the police department. He indicated that three companies submitted
bids on the project, and that the low bid for engineering, installation and
maintenance was received from En Pointe Technologies for $47,126.29. Jeff stated
that in addition to the hardware cost, there is an anticipated cost of $125,500 for
software, $10,000 for conversion, and $30,000 for mobile CDPD - totaling
$212,626.29.
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Jeff indicated that the equipment is state-of-the-art, comparable to that of Anoka
County. He added that the current equipment is from 1984, and is not Year 2000
compliant. He further stated that he is confident in the fact that the estimated
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February 8, 1999
Page 3
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costs will not change, and that the equipment purchased should accommodate
the police department for at least 15 years.
Jeff informed the council of a requested Federal COPS grant in the amount of
$70,000 for this project. He recommended that the Council approve $180,026.29
(total cost of $212,626.29, less $40,000 already in reserves, plus $7.4000 for cable
and printers).
City Administrator Pat Klaers stated that in the event that the Federal COPS grant is
approved, either the end of the year transfer (1998) can be decreased, or the
council may make a decision not to use the reserves and reapply the money
elsewhere.
COUNCILMEMBER FARBER MOVED TO ACCEPT THE LOW BID FROM EN POINTE IN THE
AMOUNT OF $47,126.29 FOR THE HARDWARE, ENGINEERING, INSTALLATION,AND
MAINTENANCE OF THE NEW COMPUTER NETWORK TO BE INSTALLED IN THE POLICE
DEPARTMENT. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION
CARRIED 4-0.
COUNCILMEMBER MOTIN MOVED TO APPROVE THE FUNDING OF $180,026.29 FOR THE
NETWORK INSTALLATION, SOFTWARE, AND ASSOCIATED COSTS FOR THE NEW
COMPUTER NETWORK FOR THE POLICE DEPARTMENT. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6.3.
Reauest by Boys and Girls Club for Landfill Abatement Funds
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Environmental/Code Enforcement Officer Laurie Mezera-Kerr informed the council
of the request for donation by the Elk River Boys and Girls Club for the incorporation
of recycled content materials into the construction of their new facility. She stated
that the Club's main objective is to install recycled flooring at a cost of
approximately $50,000. The Club is also seeking $15,000 for recycled content
windows. Laurie suggested to the council that the funds for this donation come
from landfill surcharge fees which are designated for waste abatement.
John Fitzgerald, Executive Director of the Boys and Girls Club, indicated to the
council that the funds from the Landfill Abatement Fund to purchase recycled
flooring materials in the new 12,000 square foot club, would make a perfect fit with
other recycling programs in the city. He stated that the purpose of the endeavor is
to establish an ongoing show case site to be used in persuading consumers of the
benefit and usability of recycled materials. In addition, it is intended to provide a
great learning tool for the youth as well as a show place for the city, vendors, and
environmentalists.
Laurie Mezera-Kerr indicated that the Minnesota Office of Environmental
Assistance has responded to the appropriateness of this request in a letter from Mr.
Art Dunn, Director of the Minnesota Office of Environmental Assistance, dated
12/24/98. She stated that the office supports the Club's effort to construct a
permanent facility including an educational component. In addition, she stated
that there have been no other requests from organizations for use of these funds,
and there is a possible risk of losing the funds if they are not used.
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February 8, 1999
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Council member Motin questioned if there is a possibility that the Club may need
further assistance before the completion date of the facility, and if this requested
$65,000 would be adequate without bringing future requests to the council.
John Fitzgerald indicated that there may be other requests that arise, but that he
was not prepared to itemize them at this time.
Mayor Klinzing encouraged Mr. Fitzgerald to come back to the council after
gathering more information on further funding needs.
COUNCILMEMBER FARBER MOVED TO APPROVE THE FUNDING OF $65,000 FROM THE
LANDFILL ABATEMENT FUND FOR THE BOYS AND GIRLS CLUB OF ELK RIVER.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6.4. Consider Special City Council Meetinqs
City Administrator Pat Klaers informed the council that in addition to the requests
for special meetings at the 2/8/99 meeting, there will be future requests for special
joint meetings with the Planning Commission, Utilities Commission, Park and
Recreation Commission, and for Capital Improvement discussions.
Councilmember Farber indicated a conflict with the March 1 meeting, and stated
that he would not be in attendance.
Councilmember Dietz indicated a possible conflict with the February 23 meeting.
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Council member Motin indicated that he understands the intent behind scheduling
special meetings for annual reports, but in general, he would prefer to hold longer
regular meetings and fewer special meetings.
COUNCILMEMBER DIETZ MOVED TO APPROVE THE SPECIAL CITY COUNCIL MEETINGS
AS FOLLOWS:
c. FEBRUARY 23 (TUESDAY) MEETING WITH COUNTY BOARD (6:00 p.m., City Hall)
b. MARCH 1 - PRESENTATION OF ANNUAL REPORTS (6:00 p.m., City Hall)
c. APRIL 5 - PRESENTATION OF ANNUAL REPORTS (6:00 p.m., City Hall)
d. APRIL 29 (THURSDAY) - BOARD OF REVIEW (6:00 p.m., County Gov't. Center)
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6.5.
a.
Consider Mayoral Appointment to Housinq and Redevelopment Authority
COUNCILMEMBER MOTIN MOVED TO ACCEPT LARRY FARBER'S RESIGNATION FROM
THE HOUSING AND REDEVELOPMENT AUTHORITY. COUNCILMEMBER DIETZ SECONDED
THE MOTION. THE MOTION CARRIED 4-0.
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COUNCILMEMBER DIETZ MOVED TO APPOINT DARYL THOMPSON TO THE HOUSING
AND REDEVELOPMENT AUTHORITY TO REPLACE LARRY FARBER WITH HIS TERM
EXPIRING ON 12/31/99. COUNCILMEMBER FARBER SECONDED THE MOTION. THE
MOTION CARRIED 4-0.
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February 8, 1999
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b.
Consider Appointment to the Northstar Corridor Development Authority
COUNCILMEMBER DIETZ MOVED TO ACCEPT DARYL THOMPSON'S RESIGNATION
FROM THE NORTHSTAR CORRIDOR DEVELOPMENT AUTHORITY. COUNCILMEMBER
MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0.
COUNCILMEMBER MOTIN MOVED TO APPOINT STEPHANIE KLINZING TO THE
NORTHSTAR CORRIDOR DEVELOPMENT AUTHORITY. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THEN MOTION CARRIED 4-0.
Councilmember Motin indicated that he would be interested in serving as an
alternate on the Northstar Corridor Development Authority.
City Administrator Pat Klaers indicated that it is possible that the Assistant Planner
Scott Harlicker is already the alternate on the Authority, but suggested that Mayor
Klinzing get information on this issue at the next NCDA meeting.
6.6. Consider 2001 Arts Alliance Reauest for Contribution
City Administrator Pat Klaers provided the council with information regarding the
2001 Arts Alliance organization request (made at the January 19,1999, meeting) for
a $5000 contribution.
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Pat indicated that the state law does allow a city contribution to this organization,
and that in the past, the council has elected to evaluate contribution requests on
a "case by case" basis. He further stated that the money for this contribution
would come from the $2,000 designated in the budget for the community theater
(which is no longer active) and $3,000 from the City Council Contingency Fund.
Councilmember Dietz stated that he is in support of this contribution, but would
advise the 2001 Arts Alliance committee to stress the "Elk River" donation in their
advertising, as there have been no contributions from other communities.
MAYOR KLINZING MOVED TO ALLOCATE $5,000 TO THE 2001 ARTS ALLIANCE
ORGANIZATION FOR THE 1999 ART SOUP FESTIVAL. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6.7. Consider County Reauest Reqardinq City Fees
City Administrator Pat Klaers indicated that in a conversation with County
Administrator Dave Loch, he was informed that it was not possible to have county
representation in attendance at this 2/8/99 meeting.
COUNCILMEMBER FARBER MOVED TO POSTPONE THE ISSUE OF THE COUNTY REQUEST
REGARDING CITY FEES TO THE 2/16/99 MEETING WITH COUNTY REPRESENTATION IN
AnENDANCE. COUNCILMEMBER MOTlN SECONDED THE MOTION. THE MOTION
CARRIED 4-0.
Council member Dietz requested that Building Official Cliff Skogstad also be in
attendance at the 2/16/99 meeting.
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Elk River City Council Minutes
February 8, 1999
Page 6
6.8.
Consider Consultina Contract for Municipal Liquor Store
City Administrator Pat Klaers recommended that the city enter into a contract with
former liquor store manager Fritz Dolejs for consulting services for Northbound
Liquor. He indicated that the city would be using Fritz's services for about 3 months
at $1,000 per month. He further indicated thaUhe city has not yet received
assurances from PERA that the contract is not a continuation of Fritz's employment
with the city. Pat recommended that the council approve the contract
contingent on PERA's signing off on a contract arrangement.
COUNCILMEMBER MOTIN MOVED TO ENTER INTO A CONTRACT WITH FRITZ DOLEJS
FOR CONSULTING SERVICES RELATED TO THE MUNICIPAL LIQUOR STORE IN THE
AMOUNT OF $1,000 PER MONTH, CONTINGENT ON PERA'S APPROVAL.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
6.9. Consider Motion to Change Board and Commission Term Expiration Dates
COUNCILMEMBER FARBER MOVED TO CHANGE ALL EXISTING TERM EXPIRATIONS FOR
THE ICE ARENA COMMISSION, PARK AND RECREATION COMMISSION, PLANNING
COMMISSION, AND UTILITIES COMMISSION FROM DECEMBER 31 TO THE LAST DAY OF
FEBRUARY. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED
4-0.
7.
Other Business
There was no other business.
8.
Staff Updates
There were no staff updates.
9. Adiournment
There being no further business, Mayor Klinzing adjourned the meeting of the Elk
River City Council at 8:05 p.m.
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Joni Pearson
Recording Secretary