6.3. SR 02-08-1999
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ITEM #6.3.
River
MEMORANDUM
FROM:
Mayor and City Council jJ
Laurie Mezera-Kerr, ,~~(}.. yJ
Environmental/Code Enfb1X~ent Officer
TO:
DATE:
February 8,1999
SUBJECT: Boys and Girls Club Donation Request
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The Elk River Boys and Girls Club have approached the City seeking a
donation to incorporate recycled content materials into the construction of
their new facility. The Club's main objective is to install recycled flooring at
a cost of approximately $50,000 to complete the entire building. In addition
to flooring, the Club is also seeking $15,000 for recycled content windows. If
the Council is receptive to this request, staff recommends that the funds for
this donation come from landfill surcharge fees.
For every dollar collected in surcharge fees, 75 cents goes to the general fund
and 25 cents to landfill abatement, or the purposes of mitigating and
compensating for local risks, costs, and other adverse affects of the facility.
(MS 115A.921) Funds requested for this project could be taken from the
landfill abatement account. Other items purchased by landfill abatement
funds in the past, include: recycling and refuse containers for city parks and
facilities; as well as the landfill methane gas project. The landfill abatement
account maintains a present balance of roughly $810,000.00.
Since 1990, Elk River's Curbside Recycling Program has achieved a high
degree of success. The downfall to our curbside program and many others is
that we simply become good at collecting recyclables, or just looking at the
supply side of recycling, which results in the markets not supporting the
materials collected. The Boys and Girls Club request allows Elk River to
expand its recycling program to focus on the demand side of recycling, by
educating the public and particularly the youth on purchasing recycled
content materials.
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In consideration for this donation, the Club would allow the City access to the
building for environmental tours, workshops and displays. Additionally, the
building would serve as a permanent public demonstration site for Energy
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330. TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
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City to promote energy efficient and renewable technologies. As part of the
educational component, each recycled item in the building would contain a
sign identifying recycled content and product specifications. Waste reduction
and recycling efforts would be established during the construction phase, and
become standard practice once youth programming begins. Attached is a
draft agreement detailing the degree of environmental programming the
Boys and Girls Club would provide.
For your information, I have enclosed a letter from Mr. Art Dunn, Director of
the Minnesota Office of Environmental Assistance. Mr. Dunn's letter
responds to the appropriateness of this request. Attached, also find a letter
from Mr. John Fitzgerald, Executive Director of the Elk River Boys and Girls
Club. Mr. Fitzgerald has provided background information on the Club,
product bids, and a summary of the Club's capital fundraising efforts. Mr.
Fitzgerald and I, will both be present to answer questions you may have
regarding this request.
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RECYCLING
MODEL AGREEMENT
This Agreement is between the City of Elk River, located at 13065 Orono
Parkway, Elk River, Minnesota, hereinafter the City; and the Boys and Girls Club
of Elk River, Inc., to be located at 905 6th Street, Elk River, Minnesota, hereinafter
the Club.
Whereas reduction, reuse, recycling, and education are important strategies
for abating landfill use; and
Whereas the City has certain funds available from landfill host fees that can
be used for establishing model recycling sites; and
Whereas the Club would like to use its building as a showcase for recycling
and recycled content building materials:
Therefore the City agrees to provide the Club the sum of Dollars
($xx,xxx) to purchase and install in the Clubs new construction building, materials
that are made from recycled products under the following terms and conditions.
1. All recycled materials that are purchased with money provided by the
City shall be pre-approved by the City through their Environmental
Representative.
2. All recycled materials approved by the City and installed in the Club's
building shall be identified by signage approved by the City'
Representative.
3. The Club's building, upon completion, shall be available to the City to use
as a show case in leading environmental tours, seminars and the like.
Availability shall be any time that the building is covered by a staff
person and will not dramatically interfere with the program purposes of
the Club.
4. Signage revealing the Club as a Recycling Showcase, at the option of the
City, and at their expense, and upon the proper approval and conformity
to City Ordinances, may be placed outside the Club so long as it does not
over-shadow the Club's signage or lead anyone to believe that the building
is established for anything other than the Club's programing purposes.
5. The Club agrees to conduct recycling and waste reduction programs
during the construction of the Club's building.
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6. The Club agrees to conduct and maintain recycling programs within their
building for materials that are used and/or consumed within their
building.
The City of Elk River
BY
Its
Dated
,1999
The Boys & Girls Club of Elk River, Inc.
BY
Its
Dated
,1999
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MINNESOTA ~.. ~FF'CE OF
Environmental Assistance
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December 29; 1998.
Steve Rolf
Building and Zoning Administrator
City of Elk River
13056 Orono Parkway NW) ,-
PO Box. 490
,Elk Riyer, MN ' 55330
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HE: Use of City Landfill Host Fee Funds for Landfill Abatement
Dear Mr. Rolf:
Thank you for contacting the Office of Environmental Assistance about use of landfill
host fees. I understand ttlat the cityo(Elk Riverwould like to use part of its'landfill host
feete help.the eoys-and Girls Club purchase reused and recycled building products for
/ their new buiJding. In addition to using recycledproducts, the project would inch:ide an
educational component. Permanent signs would explain the us~ of recycled products
" to visitors, and the building would be open to'th.e dty for tours to demonstrate use of
recycled building products.
Twenty -five percent of a city's host fee "must be used only for the purposed of landfill
abat~ment or for the purposes of mitiga~ing and compensating for the local'risks, costs,.
.and other adverSe effects of the facilities" (Minn. Stat. 1.15A.921). You askedY"hether
this project witt' the Boys. and, GirlS Club would, be considered landfi!1 abatement.
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Reduction, reuse, recycling, and education are an important strategies for abating
lan.dfill use. Many people do not realize that collecting recyclables is ~Jnly tne firststep
to'recycling. Recycling does not.happeryunless the collectea products are made into a
'new product, and someone buys that product. Our state has done a good job in
collecting recyclables. 'Now we must focus our efforts on "closing-the loop" by buying
and using recycled products. Another important parlof "closing the loop" is educating
Minnesotans about what recycled products are available, and how to use them.
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By helping to purchase reused and recycled products for this building, and educating
citizens who use or tour the building, the city of Elk River is helping to close the loop on
recycling, and making a significant con!ribution to landfill abatement.
Regional offices if! Brainerd, Detroit lakes, Duluth, Marshalt and Rochester
520 Lafayette Road N ~ 2nd Floor ~ St. Paul MN 55155.4100 ~ 612.296:3417 ~ Toll F'ree 800.657-3843 ~ Fax 612-215.0246
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Another way to increase landfill abatement on this project would be to' use strategies to
reduce the amount of construction waste generatedJrom constructing the b'uilding. I
have enclosed the.Construction Materials Recycling Guidebook-and ResofJrce Efficient
Building for further information. /
In addition, I have enclosed the Constll!ction Edition of th~ Mir;mesota Recyc/f/3d
Product Directory, and Resource's on Environmentally Sustainable Building and
, Remodeling to assist you with the recycled-product aspect of your project. If you have
any questions ab9ut this topic, please contact Erin Barnes-Dris'coll at (651) 215-0211 of
my staff. If you have questions a~out the use of host fees, please, contact Janet
Berryhill at (65,1) 215-02.85.
" Thank you for your efforts.
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Art Dunn
, Director
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BOYS & GIRLS CLUB
OF ELK RIVER
January 26,1999
Laurie Mezera-Kerr
Environmental Code Enforcement Officer
~3065 Orono Parkway
P.O. Box 490
Elk River, MN 55330
RE: Landfill Abatement Fund Request.
Dear Ms. Mezera-Kerr;
The Boys & Girls Club of Elk River, Inc. Would respectfully
request funds from the Landfill Abatement Fund to purchase
recycled flooring materials to be used in their construction of a
12,000 square foot Boys & Girls Club in Elk River.
The purpose of ,this endeavor would be to establish an
ongoing show case site to be used in persuading consumers of the
benefit and useability of recycled materials.
The flooring would include a Dupont Reptile gymnasium floor
made from recycled consumer carpet and pre-industrial waste,
Dupont commercial grade carpeting made from recycled carpet,
floor tiling made from recycled carpet and ceramic tile for the
bath room floor and walls made from 70% post-industrial waste
materials.
We believe that this endeavor will make a perfect fit with
our other recycling programs and provide a great learnimg tool
for the youth we serve as well as a show place for the City,
vendors and environmentalists.
Re.. spect;ftVly ~..- ~--7
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J~hn D. Fitigerald
Executive Director
. RECYCLED PRODUCT BIDS
GYM
FLOORING 30.000.00
1. Dupont (Reptile) Made from Dupont post consumer 24,787.35
vinyl carpet and pre-industrial waste
(Includes vinyl base, material &
installation)
2. Sport Court Re-used plastic floor with recycled 20,450.00
carpet rubber mat (Includes material,
installation and cleaning machine)
3. Nike Floor Rubber mat from recycled Nike shoes
and rubber. Top coat applied three
times. (Includes material & installation) 30,000.00
CARPETING &
TILE 11.550.00
1. Dupont Industrial Carpeting with rubber back made 27,892.81
. from Dupont recycled carpet. Ceramic and
floor tile from recycled materials (Includes
all material & installation for entire building)
2.
CERAMIC 7.442.00
1. Dupont Contains approx 70% post-industrial waste 8,120.00
(Includes material and installation)
WINDOWS 7.700.00
1. Becker Lumber Marvin Windows with recycled aluminum 13,387.04
frames - per building specs
2. Energy City Anderson Windows with recycled aluminum
frames
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DESCRIPTION OF THE ORGANIZATION
Elk River was once a "bed room" community of the Twin Cities, but because of the
creation offour lane and super highways to provide a gateway to the North country, we have
exploded in growth to the extent that a short time ago there was a move to annex our community
to the metropolitan area. We are located where highway 169 and highway 10 cross, just thirty-
five minutes from downtown Minneapolis and forty-five minutes from downtown St. Paul.
The leaders of our community saw the problems that such rapid growth can bring with it
and thus commissioned a 2001 study to assess the problems and needs of the community and to
evaluate possible solutions.
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The need for such an organization as the Boys & Girls Club crystallized based upon the
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findings of the 2001 Study that was completed a couple of years ago. The study confirmed that,
although there were things for young people with specific interests and/or skills to 40, there was
little else for the kids in the area. The population had exploded to the extent that in the last three
years the school district has built two new grade schools and two new junior high schools. The
juvenile crime has greatly increased (there was a 29% increase from 1996 to 1997 and 1998, as of
June, was already showing a 15% increase over June of 1997). There has also has been an influx
of gang membership and activity into the area and the schools. In addition, there has been an
increase oflow income housing and of the 8,955 children in our school district 918, or 10.25% of
them receive free or reduced lunches.
The study looked at all the assets available to the young people of the area and the most
glaring lack was a place for kids to go, especially in the economically deprived area that most
needed it. Because of the need for a place to go several groups started looking at alternatives and
the concept of a Boys & Girls Club materialized within these groups as the best solution to the
growing problems.
Our intention is to start programing soon and to open our doors in April of 1999. The
need and certainty of this project is reflected in the fact that the two local banks have agreed to
finance the building so that we can start the project prior to the completion of the cp.pital
campaIgn.
In order to guarantee the continuance of the program the Board wanted to hire someone
with a Boys & Girls Club back ground and, if possible, ties to the commll;nity. They hired me in
October of 1998. I have 'over fourteen years of background work in the Boys & Girls Club field,
including program and administrative. I have lived and worked in the community for almost
eighteen years. In addition, we are looking for qualified Boys & Girls Club workers to staff the
new club. We would anticipate these people coming on prior to the opening of the club to plan
and run community wide programs to attract members.
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Part of our program will be a Youth Development Strategy which through club programs
and services will promote and enhance the development of boys and girls by instilling in them a
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sense of competence, a sense of usefulness, a s~nse of belonging and a sense of power or
influence. The program element of this plan will be divided into five "core program" areas. They
are character development and leadership development, ~~ducation and career development, health
and life skills, the arts, and sports, fitness and recreation.
As additional support, the school district teachers association has voted to endorse the
Boys & Girls Club and is presently requesting donations from its members. The City of Elk River
Police Department has endorsed the program and is soliciting funds from its membership. The
Sherburne County Sheriffs department has endorsed the program and has committed a brick per
officer and more.
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BOYS & GIRLS CLUB
OF ELK RJVER
CAPITAL CAMPAIGN
PROJECTED CAPITAL NEEDS
LAND
SOIL PREPARATION
SURVEY
BUILDING
EQUIPMENT
OPERATING
TOTAL
PRESENTLY DONATED
LAND
SOIL PREPARATION
SURVEY
BUILDING: IN KIND
GENERAL MILLS
GREAT RIVER ENERGY
AMERICAN LEGION
LIONS CLUB
NORWEST MORTGAGE
BUY A BRICK
TOTAL
REMAINING NEEDS
TOTAL
PROJECTED SOURCES OF INCOME
ELK RIVER LIONS
NATIONAL BOYS & GIRLS CLUB BJA GRANT
ENVIRONMENTAL FUND
SHERBURNE COUNTY SHERIFFS ASSOC..
IN KIND GIFTS
BUY-A-BRICK
FOUNDATIONS
LOCAL BUSINESS
TOTAL
70,000.00
10,000.00
5,000.00
630,000.00
35,000.00
250.000.00
1,000,000.00
70,000.00
10,000.00
5,000.00
85,000.00
10,000.00
10,000.00
1,370.00
70,000.00
2,000.00
15.000.00
278,370.00
721,630.00
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75,000.00
50,000.90
50,000.00
2,500.00
15,000.00
60,000.00
290,000.00
179.130.00
721,630.00