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02-24-2003 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, FEBRUARY 24, 2003 Members Present: Mayor Klinzing, Councilmembers Dietz, Kuester (6:35 p.m.), Motin, and Tveite Members Absent: None Staff Present: City Administrator Pat Klaers, Director of Planning Michele McPherson, City Engineer Terry Maurer, City Attorney Peter Beck, Environmental Assistant Rebecca Haug, Finance Director Lori Johnson, and City Clerk Sandra Peine 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Klinzing. 2. Consider 2/24/2003 Agenda COUNCILMEMBER DIETZ MOVED TO APPROVE THE AGENDA. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent Agenda COUNCILMEMBER TVEITE MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 2/18/2003 CITY COUNCIL MINUTES 3.2. CHECK REGISTER 3.3. PAY ESTIMATES ? PAY ESTIMATE #3 TO DESIGN ELECTRIC, INC. IN THE AMOUNT OF $21,198.11 FOR SIGNAL IMPROVEMENTS ? PAY ESTIMATE #6 TO VARIOUS CONTRACTORS IN THE AMOUNT OF $307,264.92 FOR WORK ON THE PUBLIC SAFETY FACILITY ? PAY ESTIMATE #6 TO VARIOUS CONTRACTORS IN THE AMOUNT OF $363,323.88 FOR WORK ON THE CITY HALL EXPANSION 3.4. CHANGE ORDER FOR THE PUBLIC SAFETY FACILITY – CONTRACTOR GEORGE F. COOK CONSTRUCTION, BID PACKAGE #14, POWER TRANSFER AND HARDWARE FOR DOOR OPENING 140 IN THE AMOUNT OF $744.00 COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. City Council Minutes Page 2 February 24, 2003 ----------------------------- 4. Open Mike No one appeared for open mike. 5.1.Consider 20 Year CenterPoint Energy (Reliant) Gas Franchise Renewal Ordinance The City Administrator indicated that the City has had a non-exclusive gas franchise agreement with Minnegasco since 1953. The City Administrator introduced Arne Hendrickson, CenterPoint Energy’s Program Manager for local government and economic development. Director of Planning Michele McPherson presented the proposed ordinance granting CenterPoint Energy Minnegasco a nonexclusive franchise. COUNCILMEMBER DIETZ MOVED TO ADOPT ORDINANCE 03-005 GRANTING CENTERPOINT ENERGY MINNEGASCO A NATRUAL GAS UTILITY, A DIVISION OF CENTERPOINT ENERGY RESOURCES CORPORATION, A DELEWARE CORPORATION, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR, AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF GAS ENERGY FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC WAYS AND GROUNDS OF THE CITY OF ELK RIVER, MINNESOTA FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.2. 2003 Pavement Rehabilitation Improvement/Public Hearing City Engineer Terry Maurer gave a presentation on the proposed 2003 pavement rehabilitation improvement project. He explained that the project includes the reconstruction of Fourth Street from Main Street to Trunk Highway 10 and the side streets intersecting Fourth Street one block each direction. Mr. Maurer reviewed the project costs and the proposed assessments to the benefiting property owners. He indicated that there currently are 92 assessable units and that the proposed assessment is $5,000 per unit. Mayor Klinzing opened the public hearing. Wanda Copeland, Holy Trinity Church, 1330 and 1326 Fourth Street – Ms. Copeland questioned if Fourth Street could be vacated or left at its current width instead of narrowing the road. She indicated there were concerns regarding parking congestion. She also questioned whether one side of Fourth Street could be striped for diagonal parking and the other side for parallel parking. The City Engineer indicated that staff has discussed the Fourth Street issues, but that the two churches (Holy Trinity and Union Congregational) were also working together on some of the Fourth Street options and the city remains open on this topic. He further noted that diagonal parking is not an option. Gordon Bynum – 420 Rush Avenue – Mr. Bynum questioned if the Council had given any thought to extending the assessment to property owners that do not abut this project. Mr. Bynum questioned if the narrowing of the street changes the right-of-way. The City Engineer indicated that it is the City’s policy for streets is to assess property owners abutting City Council Minutes Page 3 February 24, 2003 ----------------------------- the project. He further indicated that narrowing the street would not result in a loss of right- of-way. Mae Thompson, 1034 Main Street – Ms. Thompson indicated that she was previously assessed for the Main Street project and questioned if she would also be assessed for this project. The City Engineer indicated that it has not yet been determined if she will be assessed again. Bob McCartney – 328 Morton Avenue – Mr. McCartney questioned if the $5,000 assessment includes all components of the project. The City Engineer indicated that all components were included in the cost. Carlo Schultz – Union Congregational Church – Mr. Schultz questioned the amount of the assessment the church would receive. Teresa Kleven – 1226 Fourth Street – Ms. Kleven questioned how the assessments were determined. She felt the assessments should be determined by front footage rather than by lot. Gordon Bynum – 420 Rush – Mr. Bynum questioned the payment schedule for the assessment. Hazel Hageseth – 1133 Fourth Street – Ms. Hageseth had a question pertaining to an inspection of her property by the Utilities department. There being no further questions, Mayor Klinzing closed the public hearing. COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 03-12 ORDERING THE IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE PAVEMENT REHABILITATION IMPROVEMENT OF 2003. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Board and Commission Appointments The City Council interviewed Ann Schroeder who applied for the Library Board. The City Council made the following appointments: Ice Arena Commission COUNCILMEMBER DIETZ MOVED TO APPOINT RON JOHNSON TO THE ICE ARENA COMMISSION AS THE AT-LARGE REPRESENTATIVE FOR A THREE-YEAR TERM EXPIRING ON FEBRUARY 28, 2006. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Library Board COUNCILMEMBER DIETZ MOVED THE FOLLOWING APPOINTMENTS: City Council Minutes Page 4 February 24, 2003 ----------------------------- ? ANN SCHROEDER TO THE LIBRARY BOARD FOR A THREE-YEAR TERM EXPIRING ON 12/31/05 ? WENDY BORRETT TO THE LIBRARY BOARD FOR A TWO-YEAR TERM EXPIRING DECEMBER 31, 2004 COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Heritage Preservation Commission COUNCILMEMBER DIETZ MOVED THE FOLLOWING APPOINTMENTS: ? PAT DWYER TO THE HERITAGE PRESERVATION COMMISSION FOR A THREE-YEAR TERM EXPIRING ON FEBRUARY 28, 2006 ? CINDY OLSON TO THE HERITAGE PRESERVATION COMMISSION FOR A THREE-YEAR TERM EXPIRING ON FEBRUARY 28, 2006 ? CLIFF LUNDBERG TO THE HERITAGE PRESERVATION COMMISSION FOR A THREE-YEAR TERM EXPIRING ON FEBRUARY 28, 2006 COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Planning Commission COUNCILMEMBER MOTIN MOVED THE FOLLOWING APOINTMENTS: ? PETER LEMKE TO THE PLANNING COMMISSION FOR A THREE- YEAR TERM EXPIRING FEBRUARY 28, 2006 ? MARK PEDERSON TO THE PLANNING COMMISSION FOR A THREE-YEAR TERM EXPIRING FEBRUARY 28, 2006 COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Utilities Commission COUNCILMEMBER DIETZ MOVED TO APPOINT JERRY TAKLE TO THE UTILITIES COMMISSION FOR A THREE-YEAR TERM EXPIRING FEBRUARY 28, 2006. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Park and Recreation Commission COUNCILMEMBER DIETZ MOVED THE FOLLOWING APPOINTMENTS: ? DAVE ANDERSON TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM EXPIRING ON FEBRUARY 28, 2006 City Council Minutes Page 5 February 24, 2003 ----------------------------- ? PAUL PAIGE TO THE PARK AND RECREATION COMMISSION FOR A THREE-YEAR TERM EXPIRING ON FEBRUARY 28, 2006 COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Consider Resolution Requesting Municipal State Aid The City Engineer indicated that staff is requesting Council to consider an advancement of $750,000 from the Municipal State Aid general fund. He explained that the advancement would be used for funding of the TH10/Waco Street signalization, 175th Avenue project and the TH 10/Main Street project. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 03-13 REQUESTING A GENERAL FUND ADVANCE FROM THE MUNICIPAL STATE AID SYSTEM. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.5. National Pollutant Discharge Elimination System Permit ( NPDES) Environmental Technician Rebecca Haug indicated that the City is required to obtain a NPDES Phase II permit by March 10, 2003. She explained that the purpose of the permit is to develop and implement programs and practices to control impacted storm water runoff. 5.6. Consider Award of Auto Files for City Hall Project Finance Director Lori Johnson indicated that the bid package for the filing systems at City Hall were not awarded in July. She noted that Haldeman-Homme was the only bidder on the project at $51,476. The Finance Director indicated that two reconditioned filing units have become available which would save the city $19,059. She requested the Council to award the bid to Haldeman-Homme for the filing systems and to include the two reconditioned units. COUNCILMEMBER TVEITE MOVED TO AWARD THE FILING SYSTEM BID TO HALDEMAN HOMME AND TO AUTHORIZE THE PURCHASE OF ONE NEW REMSTAR MEDIA STATION FOR THE PLANNING DEPARTMENT AND TWO RECONDITIONED REMSTAR MEDIA STATIONS FOR THE ATTORNEY AND FINANCE DEPARTMENTS AT A TOTAL COST OF $32,417, PLUS DELIVERY AND STORAGE FOR THE RECONDITIONED UNITS. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.7. Update on Impact of State Budget Proposal The City Administrator provided an update on the Governor’s proposal and the impact it could have on the City budget in 2003 and 2004. 5.8. Update on City Vision Statements and Goals City Council Minutes Page 6 February 24, 2003 ----------------------------- The City Administrator provided an update on the subject of a city vision statement and city goals. He indicated that there is no clear staff consensus on how to proceed with the process of developing a city vision statement and city goals and that everyone likes the vision that is being developed as part of the comprehensive plan process. He indicated that some department heads have expressed the need for clearer priorities and for more direction from the Council. The Council agreed that this citywide vision and goals process not interfere with the comprehensive plan process. Furthermore, the Council noted that it is likely that the comprehensive plan vision/goals will be coordinated with an overall City vision statement and goals. 6. Other Business Council Motin suggested a closed meeting of the Council, excluding staff, to discuss the City Administrator’s performance review. COUNCILMEMBER MOTIN MOVED TO CALL A SPECIAL CLOSED MEETING OF THE CITY COUNCIL FOR MONDAY, MARCH 3, 2003, AT 6:00 P.M. AT MOTIN LAW OFFICE, 327 MAIN STREET FOR THE PURPOSE OF DISCUSSING THE CITY ADMINISTRATOR REVIEW. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Staff Updates There were no staff updates. 8. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 8:35 p.m. Sandra Peine City Clerk