4.3. SR 03-06-2017
Request for Action
To Item Number
Mayor and City Council 4.3
Agenda Section Meeting Date Prepared by
ConsentMarch 6, 2017Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit – McCoy’s Pub 5K Tina Allard, City Clerk
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, a special event permit to McCoy’s Pub for a 5K walk/run scheduled for Saturday,
March 11, 2017, with the following conditions:
1.The event planner is required to notify surrounding businesses, residents, and organizations. The
city will provide a template of the notice that must be distributed and a list of the property owners
to notify. Event planner must submit an affidavit that the notice was distributed.
2.ERPD will provide two reserve officers/community service officers to assist with traffic control.
Applicant must contact Captain McKernan (763.635.1202) at least one week in advance to make
arrangements. The officers will be posted at Boston St/Mississippi St and Main St/Tipton Ave
and will move along the race route.
3.Walkers/runners shall utilize sidewalks, trail systems, or road shoulders throughout the entire
route. No road closures are permitted and runners are not to block roadways or obstruct traffic at
any time. It is each runner’s responsibility to ensure the streets/intersections are safe prior to
crossing.
4.Race marshals shall be placed at start of race, at Main St./Proctor Rd., Main St./Tipton Ave.,
Mississippi./Orono Rd., Boston St./Orono Rd., and along the race route to keep walkers,
runners, and roller blades on sidewalks per MN Stat. 169.21. Bike riders are permitted to ride on
the shoulder of the roadway with the flow of traffic following the statutory requirement of MN
Stat. 169.221. Route marshals will not direct traffic but should provide direction to runners.
5.Participants shall not gather on the roadway or obstruct traffic at the completion of the race, they
are to remain on the sidewalk.
6.The registration materials should clearly state the rules for the event. Race marshals shall give a
safety brief to all participants prior to the start of the race explaining the rules. Walkers should
start after the runners.
7.Race may begin at the downtown River’s Edge Park with the understanding the park must remain
open to the public at all times.
8.Applicant shall be responsible for garbage clean-up immediately following the race.
9.No paint allowed anywhere on trails. Chalk or cones may be used.
Background/Discussion
McCoy’s Pub is requesting to host a 5K walk/run on Saturday, March 11, 2017. Here is a brief synopsis
of the event:
Template Updated 4/14
The run/walk will begin lineup/registration at 8:00 a.m. and will end at approximately 11:00 a.m.
The run will begin at River’s Edge Park.
Financial Impact
N/A
Attachments
Route map provided by applicant
N:\\Public Bodies\\Agenda Packets\\03-06-2017\\x4.3 sr McCoy's 5k.docx
2/21/2014
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