4.2. EDSR 03-06-2017 El .�.� Request for Action
Ricer
To Item Number
Economic Development Authority Beautification Committee 4.2
Agenda Section Meeting Date Prepared by
General Business March 6,2017 Amanda Othoudt, EDD
Item Description Reviewed by
Attendance Policy Cal Portner, City Administrator
Reviewed by
Action Requested
Review the attendance policy and guidelines for commission members.
Background/Discussion
At the January 19,2016, City Council meeting, the Council approved changes to the Board&
Commission Handbook, specifically regarding attendance of members.
Member attendance is very important and much needed in order to have good feedback and decisions
from a cross section of the community. Non-attendance can cause quorum issues and work delays.
The Attendance Policy will be enacted in 2017 and reads as follows:
A member shall be expected to maintain a suitable attendance record. Attendance is vital to board service and City Council
expectations. Because attendance is important, the City Coundl has adopted the following attendance policy:
Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure to attend three
(3)meetings or at least two-thirds of the meetings (including regular and special meetings scheduled during a rolling 12-
month period. Participation for less than three fourths of a meeting shall be the same as a failure to attend a meeting.
Members removed pursuant to this paragraph shall not continue to serve on the board and such removal shall create a
vacancy. A member may appeal the termination by requesting a hearing before the City Council within 10 days of notice of
termination.
A standard commission attendance form shall be used by all commissions for the staff liaison to record attendance. The
Office of the City Clerk shall forward the attendance record to the City Council at the end of each June and December for
the Council review. Commission members shall notift the staff liaison of planned absences 72 hours prior to the meeting
missed.
Financial Impact
N/A
Attachments
■ N/A
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