4.3. SR 04-03-2017 E04y1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.3
Agenda Section Meeting Date Prepared by
Consent April 3, 2017 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit— Officer Besser Memorial Tina Allard, City Clerk
Sunshine 5K Reviewed by
Cal Portner, City Administrator
Action Requested
Approve,by motion, a special event permit for the Officer Besser Memorial Sunshine 5K scheduled for
Saturday,May 13, 2017,with the following conditions:
1. The event planner is required to notify all property owners abutting the race route. The city will
provide a template of the notice that must be distributed. The city will also provide a list of the
property owners who must be notified. Event planner must submit an affidavit that the notice
was distributed.
2. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire
route. No road closures will be permitted. It is each runner's responsibility to ensure the
streets/intersections are safe prior to crossing. The applicant shall designate race marshals to
monitor the race route and participants.
Race marshals shall staff the following intersections:
■ Mississippi Road and Boston Street
■ Mississippi Road and Concord Street
■ Mississippi Road and Denver Street
■ Mississippi Road and Fresno Street
■ Gary Street crosswalk to Orono Park
3. ERPD will provide two reserve police officers/community service officers to assist with traffic
control for the race. Applicant must contact Police Captain Darren McKernan (763.635.1202) at
least three weeks in advance to arrange for police services.
Those officers will be at Orono Road and Mississippi Road,Joplin Street and Business Center
Drive, and at the end of the race near the City Hall complex crosswalk.
4. The race staging area is the half circle in front of the Police Department/Fire Department (see
map). Everything must be removed from the staging area by the end of the day.
■ Participants are to gather in the staging area.
■ Vendors are to be in the staging area on black top.
■ Participants are not to block the main City Hall complex entrance near Officer Besser's
memorial tree.
■ Participants are not to block the Police or Fire entrances.
POWERED 6T
Template Updoted 4/14 INAMIRE1
■ Participants are not to park in the Library parking lot. Participants may park in the City
Hall complex parking lot or on Orono Parkway.
■ The city will provide orange cones to block off the staging areas.
5. Portable toilets will be allowed behind City Hall near the trail/lake but must not block the trail
and must be removed no later than Monday morning.
6. Applicant shall be responsible for garbage clean-up immediately following the race. Applicant may
bring in additional trash receptacles to the City Hall campus. The location must be approved by
staff and the receptacles must be removed no later than Monday morning.
7. No paint allowed anywhere on trails. Chalk or cones may be used.
Background/Discussion
The Officer Besser Memorial Scholarship Fund is requesting to host the Besser Sunshine Memorial 5K
and silent auction on Saturday,May 13, 2017. The event organizers will begin set-up at approximately
6:00 a.m. in the half circle in front of the Public Safety Facility. The 5K will begin and end in this same
location and the event will wrap up about 11:00 a.m.
Financial Impact
Per the Master Fee Schedule, the applicant submitted a$250 security deposit.
Attachments
■ Route map provided by the applicant.
■ City Hall campus map
N:APublic Bodies\Agenda Packets\04-03-2017\x4.3 sr Besser 5K.docx
plotaroute.com - Besser 5k (3.107 miles)
. u:,th LI) N�'
,�'l'I Business Cente, 0
r· ., ? c,. <'). s:, 1
llnNW 18lstCrrNW
Go gle 180th Ave NW 1ao 112 O,; "'
ti, flp,er YMCA •
z ::;
I C a. "' g
r :, z :E
Orono Park
Map Report a rnap error
fA,
VIZ
rj
La
OMMM
NowYI