12-13-2016 LIB MIN '>i
City of
Elk Meeting of the Elk River Public Library Board
III River Held at City of Elk River
Tuesday, December 13, 2016
Members Present: Jayne Dietz, Britt Aamodt (5:35 p.m.), Mary Eberley,Willie Jackson
(5:30 p.m.)
Members Absent: Chair Sarah Holmgren
Council Liaison: Councilman Jerry Olsen
Staff Present: Karen Pundsack—Executive Director, Great River Regional Library
Will Hollerich -Library Branch Manager, Elk River Library
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library
Board was called to order at 5:30 p.m. by Vice Chair Mary Eberley.
2. Consider December 13, 2016 Agenda
IIMoved by Jayne Dietz and seconded by Willie Jackson to accept the
December 13,2016 agenda as submitted. Motion carried 3-0.
3. Consent Agenda
3.1 Secretary's Report
• September 27, 2016 Meeting Minutes
3.2 Treasurer's Report
• September and October 2016 Revenue and Expense Reports
Moved by Willie Jackson and seconded by Jayne Dietz to accept the Consent
Agenda as submitted. Motion carried 3-0.
4. Open Forum
No visitors present.
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December 13,2016
• 5. General Business
5.1 New Business
5.1.a Approve Meeting Dates for 2017
Moved by Jayne Dietz and seconded by Willie Jackson to accept the
Meeting Dates for 2017 as submitted. Motion carried 4-0.
5.1.b Discuss Changing Meeting Start Time
Item continued to the January 2017 meeting.
5.2 Old Business
5.2.a Wayfmding Sign Examples
• The Butterfly Garden and Prairie Grass signs were approved as
submitted. The Board would like to see simplified language on
the Rain Garden sign and on the kiosk they would like to see the
antler watermark shrunk and dotted lines from the 'You are Here'
star to each garden with an arrow.
■ Samples of the final two signs will be provided at the January
2017 meeting.
Moved by Britt Aamodt and seconded by Jayne Dietz to
approve the Butterfly Garden and Prairie Grass wayfinding
signs as submitted. Motion carried 4-0.
5.3 Library Grounds Report
There were no questions or comments about the Library Grounds Report.
5.4 Building Maintenance Report
There were no questions or comments about the Building Maintenance
report. Will noted the window seals won't be finished until after winter.
5.5 Board Member Zone Updates
• The document was reviewed and will be updated based on the
completion of various projects listed.
5.6 City Council Report
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December 13,2016
• Vice Chair Eberley asked Councilman Olsen if his written statement
regarding the new Library Agreement was still correct. Councilman Olsen
stated the information is outdated and is no longer accurate.
Councilman Olsen stated that he was reassigned as Council Liaison for the
Parks and Recreation Commission. New Councilman Nate Ovall is the new
Council Liaison for the Library Board effective at the January 2017 meeting.
Councilman Olsen distributed a handout of the article from the Star News
about Councilman Ovall.
Councilman Olsen noted the two new appointments to the Library Board are
Mary Keifenheim and Margaret (Mick) Stoffers and provided a handout of
the article from the Star News that spoke of the two new members. They will
both begin with the January 2017 meeting.
5.7 Patron Services Supervisors Report
Karen Pundsack provided a supplemental handout from Brandi with updates
on GRRL business. Karen discussed the statewide Minnesota Loves Libraries
campaign,which is meant to gather stories from library users about how the
library has made a difference in their life. The stories will be shared with
legislators on Minnesota Library Legislative Day in March 2017.
• Legacy funding has been reduced each bi-annum and the 12 library systems
are trying to bring attention to their value. Karen also mentioned that if
legislature holds a special session the grant funding bond will hopefully pass,
which has a new funding formula that should provide an increase in funding.
Willie asked if Karen could provide a report on the legacy funding and how
the money is pushed out from GRRL and in particular,how much Elk River
gets of the legacy funding in relation to the other libraries. Karen said she can
provide the hard data as it pushed out to each county in the GRRL,but does
not have staff time to gather the data of legacy funding divided amongst each
entity. She can also provide final reports for each year that may answer some
of Willie's questions. Karen will email the information to the Board.
5.8 Library Services Coordinator Report
• Elk River Library staff did a very successful presentation at Lincoln
Elementary School.
• Will met with Ivan Sand school and hopes for more involvement
with the school.
• The Friends Group sponsored an Elk River Chamber of Commerce
membership for Will. He has the opportunity to share his feedback
with the school district.
• • Highlights of some of the new programs the library will be trying:
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December 13,2016
S oBook club for adults and an offsite book club for older and
less mobile adults.
o February evening story hour for children at a time not
normally offered to try to accommodate working parents.
o Winter reading for teens and adults that will tie into the
February"Library Lovers Month".
o Recipe Swap in January in which cookbooks will be displayed
on shelves and recipes printed for swapping.
o "Color Away Your Winter Blues" for teens in January. The
library will provide art supplies.
o MnSure Navigator available biweekly for appointments with
residents.
o A jam session for local acoustic musicians to drop in and join
in. There is a large ukulele following that expressed
excitement over this idea.
5.7 GRRL Trustee Report
There were no questions about the GRRL Trustee Report.
6.0 Adjournment
The next meeting is January 24, 2017 at 5:00 p.m. at the Elk River Library.
• beingnofurther business,Vice Chair Eberley the meetingof the
There adjourned
Elk River Public Library Board at 7:30 p.m.
Minutes submitted by Laura Wetch.
Tina Allard, City Clerk
Mary Eberley,Vice Chair
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