5.0. SWCSR 04-06-2017 Sherburne Wright Cable Commission
Equipment and Technology Report
April 6th,2017
Playback System Upgrades
We have started making the changes to the playback systems in Elk River, Delano, Buffalo and
SWTV. Elk River has had the most significant changes so far and they change over to the new
Leightronix Nexus HD system is proceeding in all the cities on schedule.
Elk River Water Damage
Elk River's City Hall had a fire suppression system water pipe break this winter. It happened on a
weekend and a significant amount of water entered the building flooding the city cable TV
production offices, the council chambers control room and playback head end. The break
occurred in the ceiling of the Park and Recreation offices.
We assisted the city with securing and moving equipment. Much of the equipment had to be
moved from the editing room. We setup temporary editing facilities in another part of the
building so that Elk River staff could continue their work.
We checked all of the equipment in the playback head end and in the control room. Some of it
had to be temporarily relocated as the walls needed to be replaced in those areas. Once the
structural repairs were completed we assisted city staff in moving the equipment back into place,
rewiring and testing it.
Maple Lake St. Patrick's Day Parade
We did our first parade shoot on March 11th in Maple Lake for the St.Patrick's Day parade.
Overall the shoot went well. It was colder than we would have liked but we had great help from
the city and our volunteers. There were around 120 entrants in the parade. As usual we shared it
live on Maple Lake city channel 180.
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New VieBit Features Part 2
VieBit Analytics-VieBit has many analytic features built into the system.There is the ability to
see the top 5 viewed programs, the total number of views in selected ranges plus many other
statistics.
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Video ON Demand Statistics
In this view you can see the following statistics:
1)Total number of views in the last 60 days (This can be set to different date/time ranges).
2) Playback Duration (This shows that that there were over 71 hours of playback within a 60
day period).
3) Bandwidth Consumption (17.0GB), Duration per View (00:07:18), Bandwidth per View
(29.6MB)
4)The top 5 viewed programs.The top program (which has an in-correct date) was viewed 158
times in this 60 day period).
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Having access to this information is very valuable. You can find out how many viewers you
have, see what they are watching which can help to determine how the residents feel about
different topics.
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VOD Stream Log
In this view you can see the dates/times that viewers logged on, what program they watched,
how long they viewed it, how much bandwidth they consumed and their IP address.
VieBit Google Analytics Integration -VieBit has a tool to make your streaming site searchable
by entering the tracking ID provided by Google.
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Equipment Repairs, Upgrades and Miscellaneous Notes
These are just some of the service calls,repairs or work done in the last quarter.
Buffalo- Service call for problems with batteries in a couple of UPS battery backup units.
Installed new audio mixer. Work on conference room, work on sound system,training for part
time meeting cable caster.
Elk River-repair to main playback system, service call re video storage drive, Remodel of the
control room playback system, equipment moves relating to flood damage, reconfigure the
editing system, repairs to computers and replace playback system monitors.
Big Lake—Council Chambers audio repairs, VieBit 2.0 work and streaming upgrade, Work on
playback system, showed the Mayor how the VieBit system operates.
Cokato- Service work on the playback system,planning for changes to the Council Chambers
monitor system
Monticello - Service calls for channel outages, audio issues, audio repairs, presentation lectern
work, council meeting producer support phone calls and service visits. Tested wireless mic
system with Rachel
Delano - Repair work on Sony camera controller,training with city staff, software updates,
found replacement Sony camera controller, worked on VieBit channel and city channel schedule
Rockford-Playback Rack repair issues, Worked with Rockford IT provider on playback and
VieBit system,reconfigured the control room area, staff training
Dassel -VieBit Upgrade, Staff training, Video On Demand online work and support
Watertown—Installed new DVD recorder, other changes to the monitors, finish control room
remodel work
Maple Lake—Service work on the playback system,planning for changes to the Council
Chambers monitor system, city parade, installed new monitor and switch system in the playback
rack
Trailer-repairs to cameras,tripods, other equipment and parts, remote productions
SWTV and Commission—regular meetings with Chair Tina Allard and Treasurer Merton
Auger,work on VieBit upgrades, Handling day to day commission questions,phone calls and
email, Phone, Email or direct meetings with commission employee committee members,prepped
Trailer equipment for shoots,work on city playback systems, streaming upgrades, software
updates, Phone calls with Commission members and city meeting staff, Phone calls and emails
and phone calls with Charter and anything else I'm asked to help with. Assist with shoots
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Sherburne Wright Equipment Purchase Requests
Truck Lights
During production shoots and also Movie in the Park events we have had difficulties during tear
down and cleanup with having adequate light. Some cities do not have lights in these areas so we
are forced to have volunteers shine their car lights towards the work area. This can be difficult in
some communities that don't allow vehicles on the grass or field areas.
We would like to add lights to both trailers and the production truck to help us with this problem.
It will also help us address concerns regarding volunteer and staff safety while working at night.
The Buffalo Fire Chief recommended these lights for their quality and value and showed us the
ones that the department uses with their vehicles.
Action Requested:Approval of the purchase of Qty. (4) -5"Square, 27W-2025 Lumen LED
Work Lights at$49.95 each,Also Qty. (3) -30" Off Road, 90W-11,000 Combo Beam Lumen
LED at$134.95 each along with Qty. (3)LED Wiring Harness Kits at$24.95 each and Qty.
(4)LED Wiring Harness with Relay and Switch kits at$22.95 each from Super Bright
LEDS.com for a TOTAL COST-$771.30
https://www.superbrightleds.com/moreinfo/marine-lights/led-work-light-5-14-
square-27w/1225/
https://www.superbrightleds.com/moreinfo/off-road-lights/30-inch-off-road-led-
light-bar-90w/3671/7634/
Elk River Edit System Upgrade
Elk River has requested an upgrade to the edit system that we installed in 2011. They have 2
production employees that have been sharing 1 edit system. Editing equipment has changed
significantly since this system was originally installed.
The edit system that is requested was designed to work easily with the Nexus HD file system
installed in Elk River and will allow Elk River staff to edit camera files produced in the
Commission production trailer and with the cities portable cameras.
It is based around an Intel Xeon E3 Skylake processor, internal solid state drives and a ASUS
graphics card. It uses the Windows 10 Pro 64-bit OS.
Additionally the city has requested the ability to save and share files to a network attached
storage system that will have 8 - 3TB drives. This NAS will be used by both of Elk River's
producers to archive, share and re-purpose footage.
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We used to be able to purchase editing software as a package price but since then the software
has moved to a subscription only model. We are using the Adobe Creative Cloud Software
package with additional software to make it compatible with the Ultra Nexus HD file system.
Action Requested:Approval of the purchase of an Video Editing system from AV Solutions of
Minneapolis fora TOTAL COST of$6240.00
Action Requested:Approval of the purchase of an Adobe Creative Cloud software
subscription license from Adobe at an annual fee of$599.88
Monticello Lectern
Monticello currently has 2 portable computerized lecterns. The larger lectern is used on a daily
basis but since we removed the Elmo camera from it, they are asking if we can condense it into a
smaller version to match their 2nd one. The large one is difficult for some staff members to move
and because of daily use it has become chipped up and hard to store. It has been in service for
over 10 years.
We would transfer the existing computer and other support equipment to the new lectern. We
would also make modifications to the electronics and connections to make it compatible with the
meeting rooms.
Action Requested:Approval of the purchase of a Audio Visual Furniture model PD-3003
Lectern with a RMT-14 rack kit from AVI Systems-Eden Prairie MN.for a TOTAL COST of
$1234.00
Maple Lake Monitor
The display monitor in the council chambers is starting to fail. It is an older plasma unit that has
been in service for over 10 years. We would replace it with a 65" monitor. We would also
purchase the appropriate wall mount.
Action Requested:Approval of the purchase of a Samsung UN65KU630DFXZA 65 inch 4 K
Monitor and monitor mount from Costco for a TOTAL COST of$1388.19
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Cokato Monitor
The display monitor in the council chambers has failed. It is an older plasma unit that has been in
service for over 10 years. We would replace it with a 65"monitor. We would also purchase the
appropriate wall mount.
Action Requested:Approval of the purchase of a Samsung UN65KU630DFXZA 65 inch 4 K
Monitor and monitor mount from Costco for a TOTAL COST of$1388.19
Elk River, Delano, Buffalo and SWTV Switchers
Last year the commission approved the purchase of Leightronix Nexus HD Channel Playback
equipment for the cities of Elk River, Delano, Buffalo and SWTV. To interface these units to our
existing equipment we need to install a small switcher. We have been waiting to have these
switcher certified as compatible with our equipment.Now that they have been certified we can
begin the change over to the new Nexus HD system once they arrive.
Action Requested:Approval of the purchase of Qty. (4)AJA KUMO 1604 HD-SDI Switchers
along with adapter and power kits for$1395 each from AV Solutions of Minneapolis for a
TOTAL COST of$5,580.00
Total Cost for All Projects Requested: $17,201.56