5.3. SR 04-12-1999
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ITEM #5;3.
Howard R. Green Company
CONSULTING ENGINEERS
April 7, 1999
File: 803570J-0564
The Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330-0490
RE: SCHOOL STREET IMPROVEMENTS
Dear Council Members:
On Tuesday, April 6, 1999, we opened bids for the School Street Improvements between
Jackson Street and Proctor Avenue. There were a total of six bids. Northwest Asphalt,
Inc., submitted the lowest bid in the amount of $241,736.99. The bids ranged up to a
high of $273,375.90. The feasibility estimated the construction cost at $246,000.00.
The low bid is slightly under the feasibility estimate.
The next step in the improvement project process would be to consider a resolution
determining the cost to be assessed and ordering the preparation of the assessment
role. We have reviewed the itemized bids submitted by Northwest Asphalt, Inc., and
would recommend that the assessment for the sidewalk on the south side of School
Street remain at $12 per front foot as suggested in the feasibility study and the
assessment to the School District for one-half the remaining cost reflect the small
reduction in the bid amount from the feasibility estimated cost. This should result in a
reduction of the assessment to the School District of approximately $2,700.
Attached is the Resolution for the City Council's consideration, which determines the
cost to be assessed in orders of preparation of the assessment role. The feasibility
study project schedule recommended the assessment hearing be held in May. I have
worked with the City Clerk to determine the time frame for mailing notices and would
recommend scheduling the assessment hearing for May 10. After the assessment
hearing is complete, we will be in a position to recommend award to Northwest Asphalt,
Inc., as the lowest responsible bidder.
If you have any questions regarding this project, I will be in attendance at your April 12,
1999, City Council meeting.
Sincerely,
HOWARD R. GREEN COMPANY
~jWIa~vuu
Terry J. M~~er, P.E.
o.lproj ./803570/0564/570-0407 April99
1326 Energy Park Drive. St. Paul, MN 55108 . 651/644-4389 fax 651/644-9446 toll free 888/368-4389
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RESOLUTION 99 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION DETERMINING ASSESSED COST OF
IMPROVEMENT AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT ROLL IN THE MATTER OF
SCHOOL STREET IMPROVEMENT OF 1999
WHEREAS costs have been determined for the School Street Improvement consisting of a
contract price of $241,737.00, and expenses incurred or to be incurred by the
City in the making of the improvement in the amount of $67,687.00, for a total
cost of the improvement of $309,424.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
1.
Based upon the City Assessment Policies, it is determined that the portion of this
improvement to be paid by the City and not assessed to benefited properties is
$136,564.00.
The portion of the cost to be assessed against benefited properties pursuant to the Elk
River City Assessment Policies shall be $172,860.00.
The assessments shall be payable in equal annual installments and shall extend over a
period of five or fifteen years, the first of the installments to be payable on or before the
first Monday in January, 2000, with interest at the rate of 7.0% per annum from the date
of the adoption of the assessment resolution.
The City Administrator with the assistance of the Project Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against
every assessable lot, piece, or parcel of land, without regard to cash valuation, as
provided by law, and shall have available at the City Administrator's office a copy of the
proposed assessment roll for public inspection.
Upon completion of the proposed assessment roll, the City Administrator shall notify the
Council and schedule a public hearing upon the proposed assessment, causing notice of
the hearing by publication and mail to be made at least two weeks prior to the hearing.
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Passed and adopted this 12th day of April, 1999.
Stephanie A. Klinzing, Mayor
ATTEST:
Sandra A. Peine, City Clerk
o./proj ./803570J/0564/resolution