4.3. SR 05-01-2017
Request for Action
To Item Number
Mayor and City Council 4.3
Agenda Section Meeting Date Prepared by
ConsentMay 1, 2017Tina Allard, City Clerk
Item Description Reviewed by
Board/Commission Attendance Policy Cal Portner, City Administrator
Reviewed by
Action Requested
Approve, by motion, changes to the board/commission attendance policy as noted below.
Background/Discussion
At a March meeting, Council directed staff to look at adjusting the Commission Attendance Policy so it
will be easier for staff, commissioners, and liaisons to track.
Staff suggests two changes:
1.Breaking out the commissions who meet monthly from all other commissions.
2.Change from a rolling 12-month period to a calendar year.
New Policy
Regularly Scheduled Monthly Commissions – Lack of attendance is defined as missing three (3) meetings
(including Regular and Special Meetings) scheduled during a calendar year.
All Other Commissions – Lack of attendance is defined as missing two (2) meetings (including Regular
and Special Meetings) scheduled during a calendar year.
Current Policy
Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure
to attend three (3) meetings or, at least two-thirds of the meetings (including regular and special meetings)
scheduled during a rolling 12-month period. Participation for less than three-fourths of a meeting shall
be the same as a failure to attend a meeting. Members removed pursuant to this paragraph shall not
continue to serve on the board and such removal shall create a vacancy. A member may appeal the
termination by requesting a hearing before the City Council within 10 days of notice of termination.
If the change is approved, an update to all commissions will be provided. Staff would ask for the new
policy to begin May 2, 2017, so the calendar year for 2017 would run from May to December.
Financial Impact
NA
Attachments
None