4.5C. SR 05-15-2017Request for Action
To Item Number
Mayor and City Council 4.5C
Agenda Section Meeting Date Prepared by
Consent May 15, 2017 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit – Zylstra Harley-Davidson Tina Allard, City Clerk
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, a Special Event Permit for Zylstra Harley Davidson to hold special events in 2017
as shown on Exhibit A, subject to the following conditions:
1. The event planner is required to notify surrounding businesses, residents, and organizations. The
city will provide a template of the notice that must be distributed and a list of property owners to
notify. The event planner shall submit an affidavit showing the notice was distributed.
2. Inspection of the outside area shall take place prior to each outside event when there is a tent.
Applicant must contact Fire Marshal Cliff Anderson at 763.635.1110 during business hours for an
inspection after the tent area has been set up.
3. The tent shall be removed within one day of the event and the site returned to its previous
condition.
4. Event parking shall not obstruct public roadways or render them unsafe for vehicle or pedestrian
traffic.
5. If traffic becomes a problem around the temporary site, the area shall be delineated with a barrier
to restrict traffic.
6. No electrical services shall be across any drive or walking surface.
7. All temporary signs shall receive a permit prior to display.
8. Alcohol sales/service must comply with all applicable local and state laws.
Background/Discussion
Zylstra Harley Davidson has submitted an application to hold special events on numerous dates in 2017.
Exhibit A lists details about each event. All events take place entirely on Zylstra Harley Davidson
property and no road closures or additional city services are proposed.
Financial Impact
N/A
Attachments
Exhibit A – 2017 special event list (provided by applicant)
Template Updated 4/14
Zylstra Harley-Davidson
Special Events Schedule
Updated: Tuesday April 4th
Exhibit A
2017
April 29th
Demo Days
Hours: 11am-2pm
Participants: 150
Staff: 30
May 19th
Smokin Summer Nights
Hours: 4-7
Participants: 150
Staff: 30
May 13th
Mother's Day Event
Hours: 11-2pm
Participants: 100
Staff: 30
May 20th
Demo Days
Hours: 11-2
Participants: 150
Staff: 30
May 27th
Spring HOG Roast- Tent (outdoors) needs
inspection by Fire Marshal.
Hours: 11am-3pm
Participants: 400
Staff: 30
June 101h
July 1 -
Father's Day Event
All American Celebration
Hours: 11-3
Hours: 11-3
Participants: 100
Participants: 150
Staff: 30
Staff: 30
July 21'tAugust
July 22nd -
June 24th
Demo Days
Demo Days
Hours: 11-3
Hours: 11-2
Participants: 150
Participants: 100
Staff: 30
Staff: 30
Aug 19th
July 21'tAugust
26th
Smokin Summer Nights
Demo Days
Hours: 4-7
Hours: 11-2
Participants: 150
Participants: 100
Staff: 30
Staff: 30
Aug 18th
Aug 19th
Smokin Summer Nights
3rd Annual HOGS for Heroes Ride -Tent
Hours: 4-7
(outdoors) needs inspection by Fire Marshal.
Participants: 150
Hours: 9-1
Staff: 30
Participants: 500
Volunteers: 50
Staff: 30
September 16th -
Fall HOG Roast Tent (outdoors) needs
inspection by Fire Marshal.
Hours: 11-3
Participants: 400
Volunteers: 25
Staff: 30
November 25th
Blacker Saturday
Hours: 9-5
Participants: 150
Staff: 30
December 2, 9, 16, 23
Santa Saturday
Hours: 12-2
Participants: 150
Staff: 30
Sept Stn
Demo Days
Hours: 11-2
Participants: 100
Staff: 30
Oct 14th -
Used Bike Event Tent (outdoors) needs
inspection by Fire Marshal.
Hours: 9-5
Participants: 150
Staff: 30