3.1. LIB MIN 05-23-2017 3.1
Oty of
El ;, Meeting of the Elk River Public Library Board
tuner Held at City of Elk River
Tuesday, March 28, 2017
Members Present: Rita Dreissig,Mary Eberley,Mary Keifenheim,Mick Stoffers
Members Absent: Willie Jackson
Council Liaison: Councilman Nate Ovall
Staff Present: Brandi Canter - Lead Patron Services Supervisor, GRRL
Robbie Schake - Library Services Coordinator, GRRL
Laura Wetch - Recording Secretary, City of Elk River
Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library
Board was called to order at 5:30 p.m. by Chair Mary Eberley.
2. Consider March 28, 2017 Agenda
Moved by Mary Keifenheim and seconded by Mick Stoffers to accept the March
28, 2017 agenda as submitted. Motion carried 4-0.
3. Consent Agenda
3.1 Secretary's Report
■ January 24, 2017 Meeting Minutes
3.2 Treasurer's Report
■ December 2016,January and February 2017 Revenue and Expense Report
Moved by Mary Keifenheim and seconded by Mick Stoffers to accept the Consent
Agenda as submitted. Motion carried 4-0.
4. Open Forum
Gail Martin was present to ask a few questions:
1) Why does to cost her to print tax forms at the library?
Brandi responded that at one time the library provided tax forms,but the
forms were often outdated. About four years ago the library decided to
eliminate paper copies because the most current forms were available online.
The cost Gail was charged is a standard copier fee that everybody is charged
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when printing or making photocopies. Brandi will take Gail's concern back
to administration.
2) The staggered opening time is confusing and Gail supports Councils request
for a consistent start time.
Brandi advised that GRRL is gathering information to consider the city's
request.
S. General Business
Introductions were made for Robbie Schake,new Library Services Coordinator and Rita
Dreissig, new board member.
5.1 New Business
5.La Review Updated Bylaws
The bylaw changes were reviewed and will be voted on at the May
meeting.
5.Lb Discuss Financial Questions for May Meeting
Lori Ziemer, Finance Director, Gary Lore, Building Maintenance
Supervisor and Tim Sevcik,Park Superintendent will attend the May
meeting to discuss potential capital improvement projects. Potential
discussion items:
1) Councilman Ovall suggested at least one bathroom have a urinal to
minimize the mess. The bathrooms also need deodorizers and
stronger hand dryers.
2) Laura will ask Tim Sevcik to get estimates on permanent patio
furniture for the front entrance area prior to the May meeting.
5.2 Library Grounds Report
There were no questions or comments to the report.
5.3 Building Maintenance Report
Mick asked who's budget the glass replacement will come from; Chair Eberly
noted it comes out of the library's budget.
There were no other questions or comments to the report.
5.4 Library Zones Report
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Items that are pending will come out of the Zones Report since these items are
now listed in the "Parking Lot" on the Building Maintenance and the Library
Grounds reports. The Zones Report will only list new items presented at a Board
meeting prior to assignment to building maintenance or parks.
No zone issues presented.
5.5 City Council Report
There were no questions about the report.
Brandi added that the big board is aware of the city's resolution asking for a
change to the library hours. Executive Director,Karen Pundsack,will begin
discussions on this once GRRL gets all the signed library agreements back.
5.6 Lead Patron Services Supervisors Report
There were no questions or comments about the report.
Brandi provided a handout copy of a comment card received in Elk River
praising the preschool story time. Brandi also mentioned the High 5 Your
Library fundraiser. Half the funds raised stay in the local library;half go for
GRRL operating costs.
Brandi wanted to give recognition to the extraordinary staff at the Elk River
library during the Library Services Coordinator transition.
Elk River Library now has a color printer. GRRL's goal is for all libraries to have
color printers within the next four years.
5.7 Library Services Coordinator Report
Robbie will begin providing reports to the Board beginning with the next
meeting.
5.8 GRRL Trustee Report
There were no questions or comments about the report.
Mary said the board is still in discussions with Sartell over a locker library. Over
one-third of the new library agreements are signed and back at GRRL.
Legislative efforts did not yield much money for libraries.
5.9 Adjournment
The next meeting is May 23, 2017 at 5:30 p.m. at the Elk River Library.
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There being no further business, Chair Eberley adjourned the meeting of the Elk
River Public Library Board at 6:30 p.m.
Minutes submitted by Laura Wetch.
Tina Allard, City Clerk
Mary Eberley,Vice Chair
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