6.0. SR 04-26-1999
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Item #6.
MEMORANDUM
TO:
Mayor & City Council
FROM:
Pat Klaers, City Administrator
DATE:
April 26, 1998
SUBJECT: Joint Meeting with the City Council and
Park and Recreation Commission
.
6.3. BMX Park - Providing an opportunity for BMX activity and entering
into a public/private partnership with the BMX organization are both
acceptable and consistent with past practice in Elk River. However, the
location of a BMX park in Hillside Park raises great concerns, especially
as it relates to the cost of improvements and the type of improvements
(i.e. entrance and parking areas) which may not be consistent with the
character of the park.
It appears that a much more appropriate location for this activity is on
the land the city purchased a few years ago from Mr. Casso The youth
basebalUgirls softball fields at the youth athletic complex (YAC) is on
part of this Cass property. The area for the BMX activity is directly east
of these fields along 165th Avenue. Parking for larger BMX events could
be provided at the adjacent softball/baseball complex.
The city has always had, as a fallback position, the possibility of selling
this proposed BMX area off to private parties for single family homes.
This is a last resort to help fund park activities, but for the foreseeable
future it is not recommended. In the long term, the city is going to need
this property for recreation fields. More homes in the area would do no
one any good except to generate a small amount of funds that would be
reinvested into recreation facilities.
.
6.6. Park Dedication Exvenditures - Attached is the material from the Park
and Recreation Commission meeting where a recommendation was
made to spend approximately $57,600 for park improvements. On an
annual basis, the commission makes recommendations to the City
Council on the expenditure of park dedication monies, and these
recommendations have generally been in the $30,000 to $60,000 range
annually.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330. TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
.
The park dedication fund has a cash balance of $217,000. A few
additional expenses need to come out of this fund for the completion of
the Phase I YAC improvements. Additionally, $49,000 needs to come
from this fund for the railroad trail improvement matching grant
requirement (this is actually a net of $30,000 as the city is proposing to
spend its $19,400 trail equipment reserve monies as part of this
matching requirement). Finally, the city still owes the county $25,000
for the Proctor Avenue pedestrian trail improvement from a few years
ago. Accordingly, between the recommended expenditures from the
commission, the County Road 1 trail, the railroad trail, and the
completion ofYAC Phase I, over $115,000 is scheduled to come out of
this fund.
Last year the city received $134,000 in park dedication revenues and
spent approximately $115,000 for improvements. The level of revenue
for 1999 is uncertain and depends upon development proposals and the
need for land within these development proposals versus receiving cash.
The end of year fund balance for the park dedication fund has recently
been:
.
1993
1994
1995
1996
1997
1998
$101,000
$168,000
$108,000
$169,000
$204,000
$219,000
Overall this status is not too bad considering that we have consistently
made some modest park improvements throughout the city in the last
few years.
The commission is still working on the recommendation for some type of
shelter at Woodland Trails and this is expected to be in the $15,000 -
$20,000 neighborhood and forthcoming in the next month or two.
The second motion made by the commission when it reviewed its park
dedication proposal included a motion to spend some equipment
reserves for the purchase of a grass seeder.
.
6.7. Youth Athletic Complex - The four-field YAC was used last summer.
Improvements are ongoing and most recently (last fall) the street/park
department completed some drainage improvements. The parking lot is
gravel and, ultimately, we would like to have this improved to a
bituminous status, but this is a number of years away depending on
.
available funds. Additionally, we hope to add two more fields to the
south of this four-field complex and these two fields were labeled as
Phase II in the original plan. Excluding the value of the street/park
department time and equipment, the cost of the four-field complex was
in the $225,000 neighborhood. Using city manpower and equipment,
the estimated cost for the two-field Phase II is in the $125,000
neighborhood. The next plans for improvements at the complex is in the
hands of youth baseball and girls softball and they are concentrating on
the shelter/concession stand area in the center of the four-field complex.
I think that Dana Anderson may be the best qualified to update
everyone on the status of improvement plans at YAC.
.
6.8. Other Discussion Items - Under this agenda topic I would like to
commend the commission, and in particular, Steve Wensman from the
staff on the park of the month program and how this approach is
helping everyone focus on the city's long range park development plans
and program (now all we need is money to implement the programs). I
would also like to comment on the project to designate with signage the
city park boundaries as it is sometimes difficult to know if you are on
public or private property in certain areas. This is a very positive and
farsighted program and one that is sure to payoff for the city in the long
run.
.
.
.
.
Park & Recreation Commission Minutes
March 10, 1999
Page 6
. 1. Trail fees are placed in a separate fund from park dedication
2. Developers will continue to be reimbursed for trail construction, first from the trail fees
funds and then from park dedication.
3. Standards need to be established for trail construction, particularly construction materials
and curb cuts, and the specifications should be supplied to the developer by the city
engineer.
8. Set Date for Plan nino/Goal SettinQ Session
April 7, 1999, at 6:00 p.m., at LaRose's Pizza and Pasta Restaurant, was tentatively
scheduled for a planning/goal setting session of the Park and Recreation Commission.
April 26, 1999, from 6:00 - 7:00 p.m., is tentatively scheduled for a joint meeting with the
City Council. It was preferred that the meeting be held in the training.
9.a. Area Recreation Update
Jeff Asfahl was present to review the Community Recreation 1998 annual report. Jeff
also discussed his memo to the Park and Recreation Commission regarding events and
activities.
9.b.
Park Improvements for 1999
Phil Hals reviewed the recommendations proposed by staff for park dedication funds.
COMMISSIONER REITSMA MOVED TO RECOMMEND APPROVAL OF THE
EXPENDITURES FOR PARK IMPROVEMENTS AS FOLLOWS:
MEA D OWVALE PARK
HILLSIDE 5Tt! ADDITION
COUNTRY CROSSING 3RD
COUNTRY CROSSING 1ST
MISSISSIPPI OAKS
191sT Yz AVENUE OPEN LOT
HILLSIDE AREA WIDE PARK
$3,751.20
3,650.00
18,665.50
2,500.00
14,294.00
3,000.00
10,750.00
$56,610.70
TOTAL EXPENDITURES
WITH THE FOLLOWING CHANGE:
1. DELETE HILLSIDE 5TH PARK PICNIC TABLES (1IJl~o)
2. ADD $2,250 FOR A 20' CLASS 5 ROAD FOR HILLSIDE CITY PARK
COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 8-0.
Chair Huberty noted that Woodland Trails Park improvements will be considered at the
April 14, 199, Park and Recreation meeting.
COMMISSIONER DANA ANDERSON MOVED TO RECOMMEND APPROVAL OF THE
PURCHASE OF A SEEDER FROM THE EQUIPMENT RESERVE FUND.
COMMISSIONER DAVE ANDERSON SECONDED THE MOTION. THE MOTION
CARRIED 8-0.
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ITEM #9.b.
DATE:
Park & Recreation Commission
Phil Hals, StreetJPark superintenJed
March 3, 1999
TO:
FROM:
SUBJECT:
Proposed Staff Recommendation for Park Dedication Funds
The following summary is the proposed recommendation by Staff for Park Dedication Funds. In
addition, an itemized breakdown by site is attached, with Staff recommended expenditures
highlighted.
Total
$ 3,751.20
3,650.00
18,665.50
2,500.00
14,294.00
3,000.00
10,750.00
$56,610.70
.
Meadow Park
Hillside 5th Addition
Country Crossing 3rd
Country Crossings 1st
Mississippi Oaks
191 ~ Ave Open Lot
Hillside Area Wide Park
.
13065 Orono Parkway · P.O. Box 490. Elk River, MN 55330. TDD & Phone: (612) 441-7420. Fax: (612) 441-7425
.
Estimate of Site Improvements
Meadow Park
#2 cont.
4'BB
2"BB
Acres
Item
Swing Set
Tree Pruning and Removal
Shrubs
Conifers
Deciduous Overstory Trees
Grading & Seeding
Unit Cost
1,000.00
500.00
32.20
200.00
200.00
1,500.00
Estimated Cost
1,000.00
500.00
676.20
600.00
600.00
375.00
Quantity
1
1
21
3
3
0.25
Unit
Total
$ 3,751.20*
Hillside 5th Addition
Quantity Unit Item U nit Cost Estimated Cost
. 1 Play Structure 30,000.00 30,000.00
1 Full Court 10,000.00 10,000.00
400 If 10' Bituminous Trail 11.26 4,504.00
615 If 6' Bituminous Trail 6.78 4,169.70
3075 sf 5' W oodchip Path 1.00 3,075.00
935 sf Concrete Walk 3.00 2,805.00
16 1.5"BB Ornamental Trees 200.00 3,200.00
19 4' BB Conifers 200.00 3,800.00
20 #20 cont. Deciduous Overstory Trees 200.00 4,000.00
1.6 Acres Grading and Seeding 1,500.00 2,400.00*
5 Benches 100.00 500.00
5 Picnic Tables 250.00 1,250.00*
nlc Trail Corridor Trail
nlc Trail Corridor Improvements
TOTAL $ 69,703.70
*Total highlighted costs recommended by Staff
$ 3,650.00*
.
Page 1
. Estimate of Site Improvements (cont'd)
Country Crossin2s 3rd Addition
Quantity Unit Item Unit Cost Estimated Cost
1 Play Structure 30,000.00 30,000.00
1 Full Court 10,000.00 10,000.00
250 If 10' Bituminous Trail 11.26 2,815.00*
225 sf 6' Bituminous Trail 6.78 1,525.50*
3075 sf 5' Woodchip Path 1.00 3,075.00*
1000 sf Concrete PatiolWalk 3.00 3,000.00
24 1.5"BB Ornamental Trees 200.00 4,800.00}
25 4' BB Conifers 200.00 5,000.00* Partial
26 #20 cont. Deciduous Overstory Trees 200.00 5,200.00* Order
3 Acres Grading and Seeding 1500.00 4,500.00*
5 each Benches (Public Works) 100.00 500.00*
5 each Picnic Tables (public Works) 250.00 1.250.00*
TOTAL $ 71,665.50
*Total highlighted costs recommended by Staff $ 18,665.50*
. (Includes partial tree order of $5,000)
Country Crossin2s 1st Addition
- 6' X 1,000' Woodchip Path $ 2,500.00*
Mississippi Oaks
Quantity
1
1398
64
6
10
14
1.2
7
Total
Unit
Item
Play Structure
Concrete Walk
Shrubs
Ornamental Trees
Conifers
Deciduous Overstory Trees
Grading & Seeding
Benches
sf
#2pot
1.5"BB
4'BB
#20 cont.
Acres
.
*Total highlighted costs recommended by Staff
Page 2
Unit Cost
30,000.00
3.00
25.00
200.00
200.00
200.00
1,500.00
100.00
Estimated Cost
30,000.00
4,194.00*
1,600.00*
1,200.00*
2,000.00*
2,800.00*
1,800.00*
700.00*
$ 44,294.00
$ 14,294.00*
. Estimate of Site Improvements (cont'd)
.
.
191~ Ave Open Field
- Topsoil and Seed
Hillside Area Wide Park
- Parking Lot 60' X 200' & Roadway 20' X 2000'
- Class 5 Needed for Parking Lot & Road-1750 ton x $5.00 per ton
- Gates & Fencing
TOTAL
Page 3
$ 3,000.00*
$ 8,750.00
2.000.00
$ 10,750.00*
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River
TO: Park and Recreation Commission
FROM: Phil Hals, StreetlPark superinten~
DATE: March 3,1999
SUBJECT: Consider Staff Recommendation for Purchase of
Grass Seeder Attachment
Staff would like the Park and Recreation Commission to consider the purchase of a grass
seeder attachment for our turf aerator. This attachment would be used for all of the
seeding for new and existing parks, and could be paid for with the park equipment
reserve funds. The total cost is $2,650.00.
.
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13065 Orono Parkway · P.O. Box 490. Elk River, MN 55330. TDD & Phone: (612) 441-7420. Fax: (612) 441-7425
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