5.1. SR 05-10-1999
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Item #5.1.
River
MEMORANDUM
TO:
Mayor & City Council
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FROM:
Lori Johnson, Finance Director
DATE:
May 10, 1999
SUBJECT: Resolution Providing for the Sale of the
City's $5,725,000 General Obligation
Bonds, Series 1999A
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Attached are the Recommendations and resolution related to issuing
$5,725,000 of general obligation improvement bonds for the East Elk River
Water and Sewer Improvement Project which is currently underway. The
resolution calls for setting the sale for June 28 so that bond proceeds will be
available some time in July. This bond issue does not include funds for any
street or storm sewer project costs. Those will be included in a future bond
Issue.
The water and sewer project costs to be financed total $6,080,821. This
includes construction, engineering, bond issuance, and other related overhead
costs, excluding capitalized interest which is necessary because special
assessment payments will not be received until July 2000. These bonds are
being financed through several sources including revenues from Tax
Increment Financing District 19, water and sewer fund contributions, and
primarily, special assessments. The water fund has chosen to make a portion
of its contribution up-front, thereby reducing the bond issue size and reducing
the interest cost. This $500,000 up-front contribution reduces the total bond
issue to $5,725,000. Please refer to Page 7 of the Recommendations for
additional information on the project costs and sources of revenues.
This is a general obligation bond which means that the city has authority and
an obligation to levy property taxes if the other sources of revenue do not meet
debt service. Although the bond documents require the certification of a tax
levy, at this time it is expected that many, if not all, of the levies will be
canceled. Cancellation of the levies will depend on the flow and timing of
revenues.
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This bond issue has been structured based on numerous assumptions; the
assumptions are necessary as not all of the final revenue amounts and timing
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 . TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
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of the receipt of the revenues are known at this time. The assumptions made
include tax increment revenues based on construction values and a build-out
schedule provided by the developer, green acre deferrals of $420,420, of which
$207,600 would be deferred seven years and $212,820 deferred 14 years, Trott
Brook special assessment prepayments based on a seven year build-out as
estimated by the developer, and timely payment of all special assessments.
Any changes in these assumptions will, of course, affect the revenue stream
available to meet debt service. The most important issue is that the
construction of the commercial properties within TIF District 19 remain on
schedule and at the values indicated by the developer.
Page 13 of the Recommendations indicates the property tax levy which will be
certified to the county auditor as a requirement of the bond issuance. Based on
preliminary estimates, a small portion (principal of approximately $145,000)
may be required to be financed through property tax levies if other sources do
not become available. This tax levy must be identified as a revenue source
because estimated deferrals in special assessment payments cause a cash flow
shortage. If sufficient revenues are available to meet debt service, the
property tax levies may be cancelled by the council on an annual basis. The
first scheduled levy is for collection in the year 2000. This levy will be
reviewed during the adoption of the levy resolution in September, 1999, to
determine if it can be canceled.
This is the largest public improvement bond that the city has issued. In the
past several years of working on this project, there have been numerous
discussions regarding the possibility of tax levies to meet debt service, the
bond issue size, and the city's credit rating. The credit rating applied to this
issue is very important as it affects the interest rate of the bonds. Moody's, the
city's bond rating agency, will be visiting Elk River on June 15 in anticipation
of rating this bond issue. At that time a Moody's representative will meet key
department heads, the city administrator, the mayor, and other elected
officials, after which she will take a tour of the city and the East Elk River
development area. This tour is intended to give Moody's an idea of the level of
growth in the city, how the growth has been handled, and the city's plans to
accommodate future growth. In addition to this on site visit, we will be
holding a teleconference with Moody's to provide additional data on the city,
its financial condition, and detailed background information on this project.
As you know, when Moody's reviews a credit rating, the total debt burden
placed on the taxpayers, including city, county and school district debt, is
considered. Because of this area's rapid growth there is considerable school
debt with anticipation of additional school debt in the near future. The city
also has slightly above average debt; however, most of it is special assessment
and revenue debt. The city does not have much tax supported debt. The
strong possibility of future city debt to facilitate infrastructure improvements
necessary for growth will also be a rating consideration.
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I will be present at Monday's meeting to answer any additional questions you
may have regarding this bond issue and the upcoming credit rating review.
Action Reauested
The City Council is asked to consider the Resolution Providing for the Sale of
the City's $5,725,000 General Obligation Bonds, Series 1999A.
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EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF ELK RIVER, MINNESOTA
Pursuant to due call and notice thereof, a regular or"
special meeting of the City Council of the City of Elk River,
Minnesota, was duly h~ld at the City Hall in said City on May 10,
1999, at 6:00 o'clock P.M. for the purpose in part of authorizing
the sale of the City's $5,725,000 General Obligation Bonds,
Series 1999A.
The following Councilmembers were present:
and the following were absent:
introduced the following
resolution and moved its adoption:
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RESOLUTION PROVIDING FOR THE SALE OF
THE CITY'S $5,725,000 GENERAL OBLIGATION
BONDS, SERIES 1999A
A. WHEREAS, the City Council of the City of Elk
River, Minnesota, determines that it is necessary and expedient
to issue the City's $5,725,000 General Obligation Bonds, Series
1999A (the "Bonds"), to finance the assessable and other public
improvement projects described in the attached schedule; and
B. WHEREAS, the City has retained Springsted
Incorporated, in Saint Paul, Minnesota ("Springsted"), as its
independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance
with Minnesota Statutes, Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Elk River, Minnesota, as follows:
1. Authorization; Findings. The Council hereby
authorizes Springsted to solicit bids for the competitive
negotiated sale of the Bonds.
2. Meetinq; Bid Openinq. The Council shall meet at
the time and place specified in the Terms of Proposal attached
hereto and made a part hereof for the purpose of considering
e sealed bids for and awarding the sale of the Bonds.
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3. Terms of ProDosal. The terms and conditions of
the Bonds are set forth in the "Terms of Proposal" attached
hereto.
4. Official Statement. The City officials are hereby
authorized to cooperate with Springsted in the preparation of an
official statement for the Bonds and to execute and deliver it on
behalf of the City upon its completion.
the foregoing resolution
and, after
vote being taken thereon, the
The motion for the adoption of
was duly seconded by Councilmember
full discussion thereof and upon a
following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and
adopted.
1045429.1
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CITY OF ELK RIVER, MINNESOTA
General Obligation Bonds, Series 1999A
Composition of the issue will be determined as follows:
Project Costs to be Financed
Less: Utility Fund Contribution
Capitalized Interest through 2.1~2000
Cost of Issuance (a)
Allowance for Discount Bidding (a)
Investment Earnings (b)
6,060,621
(500,000)
146,000
N/A
N/A
(1,621)
Total Bond Issue
5,725,000
(a) Included in the project costs to be financed.
(b) Investment earnings aflfJ required for project costs. Amount shown here is for rounding
purposes.
Calculation of Special Assessment Income:
Fifteen Year Assessments Amortized Over Seven Years
Trott Brook
1,577,820
Fifteen Year Assessments Amortized Over Fifteen Years
Trunk Assessments
Hohlen Lateral Assessments
Interior Industrial Park Road Assessments
Subtotal
Less: Trott Brook Oversizing
Less: Trott Brook 7 Year Assessments
Less: Green Acre Deferments
Total 15 Year Assessments
4,186,380
207,000
330,000
4,723,380
(275,000)
(1,577,820)
(420,420)
2,450,140
Deferments
Principal amount anticipated to be deferred 7 years
Principal amount anticipated to be deferred 15 years
Total Deferments
207,600
212.820
420,420
Water Fund Contribution over 15 Years
325,000
Sewer Fund Contribution over 15 Years
175.000
Tax Increment District No. 19 over 13 Years
735,000
Prepared by SPRINGSTED Incorporated
5/3/99
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THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$5,725,000
CITY OF ELK RIVER. MINNESOTA
GENERAL OBLIGATION BONDS, SERIES 1999A
(BOOK ENTRY ONLy)
Proposals for the Bonds will be received on Monday, June 28, 1999, until 10:00 A.M., Central
Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota, after which time they will be opened and tabulated. Consideration for award of the
Bonds will be by the City Council at 6:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 or fax (651) 223-3002 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advised that each Proposal .
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated July i. 1999, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 2000. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2001
2002
2003
2004
$460,000
5380,000
$465.000
$455,000
2005
2006
2007
2008
$455,000
$450,000
$440,000
$280,000
2009
2010
2011
2012
$280,000
$275.000
$275.000
$280,000
2013
2014
2015
$280,000
$285.000
$665.000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds, provided that no serial bond may mature on or after the first mandatory
sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory
sinking fund redemption and must conform to the maturity schedule set forth above at a price of
par plus accrued interest to the date of redemption. In order to designate term bonds. the
proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the
spaces provided on the Proposal Form.
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BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("OTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of OTC and its participants.
Principal and interest are payable by the registrar to DTe or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTe will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
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The City may elect on February 1, 2006, and on any day thereafter, to prepay Bonds due on or
after February 1. 2007. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be .
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property, net revenues of the City's water and sewer utilities
and tax increment revenues from the City's Tax Increment Financing District No. 19. The
proceedS will be used to finance various improvements within the City.
TYPE OF PROPOSALS
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Proposals shall be for not less than $5,639.125 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $52,750,
payable to the order of the City. If a check is used, it must accompany each proposal. If a
Financial Surety Bond ;s used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota. and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time. on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The City will deposit the check of the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchi?~~r fails to
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comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non.substantivB informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
BONO INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of .
insurance shall be paid by the purchaser, except that. if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSI? NUMBERS
If the Bonds qualify for assignment of CUS1? numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan,
Professional Association. of Saint Paul and Minneapolis, Minnesota, and of customary closing
papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds
shall be made in federal, or equivalent, funds which shall be received at the offices of the City
or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms
of payment for the Bonds shall have been made impossible by action of the City, or its agents,
the purchaser shall be liable to the City for any loss suffered by the City by reason of the
purchaser's non-compliance with said terms for payment.
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CONTINUING DISCLOSURE
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On the date of the actual issuance and delivery of the Bonds. the City will execute and deliver a
Continuing Disclosure Undertaking whereunder the City will covenant to provide, or cause to be
provided, annual financial information, including audited financial statements of the City. and
notices of certain material events. as specified in and required by SEC Rule 15c2.12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly.final Official
Statement within the meaning of Rule 15c2.12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City. Springsted Incorporated,
85 East Seventh Place. Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds. together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 200 copies of
the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes
of assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Dated May 10, 1999
BY ORDER OF THE CITY COUNCIL
Isl Sandra Peine
Clerk
51410911:31 AM
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STATE OF MINNESOTA
COUNTY OF SHERBURNE
CITY OF ELK RIVER
I, the undersigned, being the duly qualified and acting
City Clerk of the City of Elk River, Minnesota, DO HEREBY CERTIFY
that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that
the same is a full, true and complete transcript of the minutes
of a meeting of the City Council of said City, duly called and
held on the date therein indicated, insofar as such minutes
relate to the City's $5,725,000 General Obligation Bonds, Series
1999A.
WITNESS my hand this
day of
e 1999.
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City Clerk
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Recommendations
For
City of Elk River, Minnesota
$5,725,000
General Obligation Bonds, Series 1999A
Presented to:
Mayor Stephanie Klinzing
Members, City Council
Mr. Patrick Klaers, City Administrator
Ms. Lori Johnson, Finance Director
City of Elk River
13065 Orono Parkway
Elk River, MN 55330-0490
Study No.: E0897N3
SPRINGSTED Incorporated
May 5, 1999
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SPRINGSTED
Public Finance Advisors
RECOMMENDATIONS
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Re: Recommendations for the Issuance of $5,725,000 General Obligation Bonds,
Series 1999A
INTRODUCTION
The City has initiated a substantial expansion of its infrastructure to assist development of
approximately 1,000 acres in the east Highway 10 area. These bonds will fund in part this
expansion and will be repaid from a variety of revenue sources including special assessments,
net revenues of the City's water and sewer utilities, and tax increment revenues from the City's
Tax Increment Financing District No. 19. Development within the Highway 10 area has not yet
begun. Therefore, assumptions regarding the projected revenue streams being used to repay
the bonds are based on build-out projections and other assumptions provided by City staff.
The bonds are backed by the City's general obligation pledge to levy ad valorem taxes in the
event revenue collections are not received as anticipated. A detailed discussion of the various
revenue streams being used to repay the bonds are described in the Discussion section later
in these recommendations. To the extent the City does not meet the assumptions in either
amount or timing, substantial financial impacts could occur.
We recommend the following for the bonds:
1. Action Requested
To establish the date and time of receiving
bids and establish the terms and conditions
of the offering.
Monday, June 28,1999 at 10:00 A.M., with
award by the City Council at 6:00 P.M. that
same day.
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2. Sale Date and Time
3. Authority and Purpose for the Bond Issue The bonds are being issued pursuant to
Minnesota Statutes, Chapters 429, 444,
469, and 475. The bonds are being issued
to finance various public improvements
within the City's new Highway 10
development area.
4. Principal Amount of Offering $5,725,000
5.
Term Bonds
We have included in the Terms of Proposal
a provision to permit the underwriters
bidding on the bonds to combine multiple
maturities into a single term bond, subject to
mandatory redemption on the same maturity
schedule provided in the Terms of Proposal.
The advantage to the underwriter is that it
provides them the flexibility to create a large
block of bonds that are more attractive to
bond funds and certain pension funds that
deal with only larger blocks of bonds. This
in turn is a benefit to the City since selling
the larger blocks of bonds reduces the risk
to the underwriter, allowing them to lower
their costs and the interest coupons. Since
the bonds are being awarded on a
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City of Elk River, Minnesota
May 5, 1999
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competitive bid basis and awarded on the
lowest true interest cost, the City will award
the bonds to the best bid regardless of
whether term bonds were chosen or not.
6. Repayment Term
Principal on the bonds will be repaid each
February 1, 2001 through 2015. Interest will
be due each February 1 and August 1
beginning February 1, 2000.
7. First Levy and Levy Cycle
The sources of payment and payment cycle
for the issue is discussed in the Discussion
section of these recommendations.
8. Prepayment Provisions
The City may elect on February 1, 2006,
and on any day thereafter, to prepay bonds
due on or after February 1, 2007 at a price
of par plus accrued interest. We have
provided an aggressive call feature in the
event projected revenues for the bonds
come in significantly faster or slower than
projected, thus allowing the bonds to be
called and debt service payments
restructured as necessary to coincide with
the available revenues.
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9. Credit Rating Comments
This issue requires a rating application be
made to Moody's Investors Service to
assure continuation of the outstanding bond
rating of the City. The City is currently rated
"8aa1." This issue represents a significant
increase in the City's debt. In addition, the
local School District is expected to hold a
referendum this year in an effort to finance
significant new school building projects. We
feel it will be important for the City to be
proactive with Moody's in presenting the
current bond issue.
We have currently made plans for a
representative of Moody's to visit the City on
June 15, 1999 for a two-hour tour of the
community, including the new Highway 10
development area being financed by this
issue. Approximately one week prior to the
sale date, representatives of the City and
Springsted will hold a teleconference with
Moody's to review, in detail, all aspects of
the City including finances, management
initiatives, debt and future borrowing and
the local economy.
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City of Elk River, Minnesota
May 5, 1999
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10. Federal Treasury Regulations
Concerning Tax-Exempt Obligations
(a) Bank Qualification
(b) Rebate Requirements
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(c) Bona Fide Debt Service Fund
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This issue is designated as bank qualified.
Under Federal Tax Law, financial
institutions cannot deduct from income for
federal income tax purposes, income
expense that is allocable to carrying and
acquiring tax-exempt bonds. There is an
exemption to this for "bank qualified" bonds,
which can be so designated if the issuer
does not issue more than $10 million of tax
exempt bonds in a calendar year. Issues
that are bank qualified receive slightly lower
interest rates than issues that are not bank
qualified.
All tax-exempt issues are subject to the
federal arbitrage and rebate requirements,
which require all excess earnings created
by the financing to be rebated to the U.S.
Treasury. The requirements generally cover
two categories: bond proceeds and debt
service funds. There are exemptions from
rebate in both of these categories.
Bond proceeds, defined generally as both
the original principal of the issue and the
investment earnings on the principal, have
6, 18, and 24 month spend down exemption
periods. If all of the proceeds are expended
during one of those exemption periods, the
issuer is exempt from rebate and may retain
the excess earnings. The City should be
aware that this test is an "actual" test, not
one of "reasonable expectations" and you
will need to determine if the spend down
was met or if rebate may be required. A
more complete discussion of rebate is
contained in the Arbitrage and Rebate
Primer transmitted to your finance staff
under separate cover. Springsted can
provide rebate calculation services to the
City, if the City so desires. An addendum to
the current contract between the City and
Springsted to include rebate calculation
services has been provided to the City staff.
The City must maintain a bona fide debt
service fund for the bonds or be subject to
yield restriction. This requires restricting the
investments held in the debt service fund to
the yield on the bonds and/or paying back
excess investment earnings in the debt
service fund to the federal government. A
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City of Elk River, Minnesota
May 5, 1999
(d) Economic Ufe
bona fide debt service fund is a fund for
which there is an equal matching of revenue
to debt service expense, with carry over
permitted equal to the greater of the
investment earnings in the fund during that
year or 1/12 the debt service of that year.
The average life of the bonds cannot
exceed 120% of the economic life of the
projects to be financed. The economic life
of street and utility improvements is 20 and
40 years, respectively. The average life of
the bonds is 8.27 years; therefore the issue
is within the economic life requirements.
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(e) Federal Reimbursement
Regulations
Federal reimbursement regulations require
the City to make a declaration, within
60 days of the actual payment, of its intent
to reimburse itself from expenses paid prior
to the receipt of bond proceeds. It is our
understanding the City has taken whatever
actions are necessary to comply with the
federal reimbursement regulations in
regards to the bonds.
The bonds are subject to the SEC
continuing disclosure requirements. The
rules require the City to undertake an
annual update of its Official Statement
information and report any material events
to the national repositories. Springsted
currently provides continuing disclosure
service to the City. We have provided City
staff with a contract amendment to include
this issue.
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11. Continuing Disclosure
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Composition of the Issue
Debt Service Schedules
Tax Increment Financing District No. 19
Cash Flow
Assessment Income Schedules
Terms of Proposal
12. Attachments
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DISCUSSION
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The composition of the bonds is shown on the top of page 7 of these recommendations. A
cash contribution of $500,000 will be made by the City from its water enterprise fund to reduce
the borrowing amount. Capitalized interest has been included in the principal amount of the
issue to make the February 1, 2000 interest payment, which is due prior to the first receipt of
special assessments and tax increment revenues. Also shown on page 7 are summaries of
the projected revenue streams from special assessments, net revenues of the City's water and
sewer utilities and tax increment revenues from the City's Tax Increment Financing District
Page 4
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City of Elk River, Minnesota
May 5, 1999
No. 19 ("TIF 19"). A small portion of the issue ($145,000) is structured to be repaid from a
general ad valoren tax levy (see page 13, column 9 for estimated tax levies). However, if all
other revenue streams are received, as projected by City staff and the developer, an ad
valorem tax levy should not be required for repayment of the bonds. New development within
the Highway 10 development area has not yet begun and the projected revenues from special
assessments and tax increment revenues are based on a number of assumptions that mayor
may not materialize. In the event of revenue shortfalls, the City will be required to use other
available City funds or levy general ad valorem taxes to make timely debt service payments on
the bonds.
Debt service schedules for the bonds are shown on pages 8 through 13. A separate debt
service schedule is presented for each source of repayment, followed by a debt service
schedule for the total bond issue. The total bond issue is shown on page 8, along with a
summary of the sources of revenues pledged to the repayment of the bonds, except general
property tax levies. As you will note in column 15 an overall surplus of revenues over debt
service requirements is projected if revenues are received as anticipated.
Assessment Portion of Bond Issue
Pages 16 through 19 show the projection of assessment income. Assessments totaling
$4,186,380 were filed on December 3, 1998, with interest accruing beginning on September 1,
1999. The balance of assessments are expected to be filed before September 1, 1999. All
assessments will be filed over a term of 15 years with even annual principal payments and
interest charged on the unpaid balance at a rate of 1.5% over the rate on the bonds. As noted
on page 7 a number of assumptions are being made as to the actual collection of special
assessments. First, a total of $420,420 of assessments are expected to be deferred under
Minnesota Statutes, Section 273.111, which permits the deferment of assessments on
unimproved (unplatted or agricultural) property until such time as the property is developed
("green acres"). At the recommendation of City staff, we have assumed for structuring
purposes that $207,600 of the green-acre deferments will be collected after the first seven
years and the remaining $212,820 of green-acre deferments will be collected in the last year of
the bonds. Second, although all assessments will be filed over a term of 15 years, it is
assumed that assessments associated with the Trott Brook development will come much more
quickly. Thus, City staff has advised us that the Trott Brook assessments should be projected
to be received over seven years instead of the full 15 years. Please note on the assessment
income schedules for the green-acre deferments, on pages 18 and 19, the principal amount
includes deferred interest which accrues until the green-acre deferments are terminated and
assessments begin to be repaid.
The debt service schedule on page 9 shows the special assessment portion of the bond issue.
Capitalized interest in column 7 will cover the interest payment due on February 1, 2000.
Column 8 is the total net requirement after capitalized interest and column 9 shows the total
debt service, including the 5% overlevy. The overlevy is required by State statute as a
protection to the City and the bondholders in the event 100% of revenues, in this case special
assessments, are not collected as anticipated. Columns 10 through 13 summarize the
assessments detailed in pages 16 through 19. An excess of assessment income over debt
service requirements is shown in column 14. Please note that the surplus of assessment
income in maturity years 2001 and 2002 will also be used to make interest payments on the
tax increment revenue portion of the bonds. The first collection of tax increment revenues is
not expected to be received until 2002 for the August 1, 2002 interest payment and the
February 1, 2003 principal and interest payment.
Page 5
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City of Elk River, Minnesota
May 5, 1999
Water and Sewer Portions of the Bond Issue
The water fund provides both an up-front cash contribution and a portion of the debt service
payments on the bonds. Pages 10 and 11 show that portion of the bonds to be repaid from
net revenues of the City's water and sewer funds. Together the water and sewer utilities will
cover approximately $750,000 of the total principal and interest payments due over the term of
the bonds.
Tax Increment Revenue Portion of Bond Issue
The TIF 19 Project Budget provides for a $630,000 principal contribution to this project.
Page 12 shows the tax increment portion of the bonds. As discussed above, tax increment
revenues from TIF 19 are not expected to be received until 2002. As shown in column 7
capitalized interest will make the interest payment due on February 1, 2000. Column 8 shows
the assessment income that will be used to make interest payments due on this portion of the
bond issue from August 1, 2000 through February 1, 2002. (Please see paragraph below for a
discussion of the cash flow of TIF 19.)
The City has established redevelopment district TIF 19 in the Highway 10 development area in
order to finance some of the public improvements necessary for this development. The cash
flow analysis for TIF 19, prepared by Springsted, is shown on pages 14 and 15. The projected
annual tax increment revenues from TIF 19, shown on page 14, are based on build-out
assumptions provided by the developer. The revenue assumptions also assume a
commercial/industrial property class rate of 3.0%. Although the current commercial/industrial
property class rate is 3.5% for taxes payable in 1999, there are indications the State legislature
may continue to reduce the class rate in future years. The net tax increment revenues
available for debt service, after payment of City administration expenses and the State Auditor,
is shown in column 8.
Page 15 summarizes the expenditures to be made from TIF 19 over the term of the District.
Column 9a shows the projected debt service on the tax increment portion of this issue from
page 12, column 10. Columns 9b through column 10 on page 15 show the projected debt
service on future obligations that will be issued to finance additional improvements within
TIF 19. Column 11 shows the surplus of projected tax increment income after the issuance of
the debt obligations to be repaid from TIF 19 in columns 9a through column 10. If a positive
surplus is realized, as shown in column 11, the City expects to further issue various obligations
as shown in columns 12a through 13.
This project has been under discussion by the City for a considerable period of time. We
appreciate being of service to the City.
J;;;;~ej~J4/
SPRINGSTED Incorporated
jan
Provided to Staff:
a) Summary of Arbitrage Rules
b) Arbitrage Rebate Addendum to the Contract
c) Continuing Disclosure Amendment to Addendum to the Contract
Page 6
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CITY OF ELK RIVER, MINNESOTA
General Obligation Bonds, Series 1999A
Composition of Issue
Project Costs to be Financed
Less: Utility Fund Contribution
Capitalized Interest through 2-1-2000
Cost of Issuance (a)
Allowance for Discount Bidding (a)
Investment Earnings (b)
Total Bond Issue
6,080,821
(500,000)
146,000
N/A
N/A
(1,821)
5,725,000
(a) Included in the project costs to be financed.
(b) Investment earnings are required for project costs. Amount shown here is for rounding
purposes.
Sources of Revenue
Special Assessment Income
Trott Brook (15 Year Assessments Amortized Over 7 Years)
Trunk Assessments (15 Years)
Less: Trott Brook Oversizing
Less: Trott Brook 7 Year Assessments
Less: Green Acre Deferments
Net Trunk Assessments
Hohlen Lateral Assessments (15 Years)
Interior Industrial Park Road Assessments (15 Years)
Deferments
Principal amount anticipated to be deferred 7 years
Principal amount anticipated to be deferred 14 years
Total Deferments
Total Special Assessments (rounded to nearest $5,000)
Water Fund Contribution over 15 Years
Sewer Fund Contribution over 15 Years
Tax Increment Financing District No. 19 over 13 Years
Property Tax Levy Portion (if needed)
Total Revenues
Prepared by SPRINGSTED Incorporated
5/5/99
1,577,820
4,186,380
(275,000)
(1,577,820)
(420,420)
1,913,140
207,000
330,000
207,600
212,820
420,420
4,450,000
300,000
200,000
630,000
145,000
5,725,000
Page 7
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Page 19
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THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$5,725,000
CITY OF ELK RIVER, MINNESOTA
GENERAL OBLIGATION BONDS, SERIES 1999A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Monday, June 28, 1999, until 10:00 A.M., Central
Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota, after which time they will be opened and tabulated. Consideration for award of the
Bonds will be by the City Council at 6:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3002 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 or fax (651) 223-3002 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner of the Proposal submitted.
DETAILS OF THE BONDS
The Bonds will be dated July 1, 1999, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 2000. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2001 $460,000
2002 $380,000
2003 $465,000
2004 $455,000
2005
2006
2007
2008
$455,000
$450,000
$440,000
$280,000
2009
2010
2011
2012
$280,000
$275,000
$275,000
$280,000
2013
2014
2015
$280,000
$285,000
$665,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds, provided that no serial bond may mature on or after the first mandatory
sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory
sinking fund redemption and must conform to the maturity schedule set forth above at a price of
par plus accrued interest to the date of redemption. In order to designate term bonds, the
proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the
spaces provided on the Proposal Form.
Page 20
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BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2006, and on any day thereafter, to prepay Bonds due on or
after February 1, 2007. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge special
assessments against benefited property, net revenues of the City's water and sewer utilities
and tax increment revenues from the City's Tax Increment Financing District No. 19. The
proceeds will be used to finance various improvements within the City.
TYPE OF PROPOSALS
Proposals shall be for not less than $5,639,125 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $52,750,
payable to the order of the City. If a check is used, it must accompany each proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The City will deposit the check of the purchaser, the amount of which will be deducted at
settlement and no interest will accrue to the purchaser. In the event the purchaser fails to
Page 21
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comply with the accepted proposal, said amount will be retained by the City. No proposal can
be withdrawn or amended after the time set for receiving proposals unless the meeting of the
City scheduled for award of the Bonds is adjourned, recessed, or continued to another date
without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or
1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single
rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
.
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
.
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan,
Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing
papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds
shall be made in federal, or equivalent, funds which shall be received at the offices of the City
or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms
of payment for the Bonds shall have been made impossible by action of the City, or its agents,
the purchaser shall be liable to the City for any loss suffered by the City by reason of the
purchaser's non-compliance with said terms for payment.
Page 22
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.
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CONTINUING DISCLOSURE
On the date of the actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking whereunder the City will covenant to provide, or cause to be
provided, annual financial information, including audited financial statements of the City, and
notices of certain material events, as specified in and required by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 200 copies of
the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes
of assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Dated May 10, 1999
BY ORDER OF THE CITY COUNCIL
Isl Sandra Peine
Clerk
5/4/999:31 AM
Page 23