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6.11. & 6.12. SR 05-17-1999 rei ---'\) ( )j tri< Item# 6.11. & 6.12. MEMORANDUM River TO: Mayor and City Council FROM: Scott Harlicker, Planning Assista~ DATE: May 17,1999 SUBJECT: Request by Associated Developers for Preliminary Plat and Conditional Use Permit, Public Hearing Case No.'s P 99-8 and CU 98-26 Reauest Consider a request by Associated Developers for the following: 1. Preliminary plat of70.71 acres into 9 commercial lots and 2 outlots . 2. A conditional use permit for a 70.71 acre commercial Planned Unit Development Location The southeast corner of Highway 169 and Main Street Zoning/ Land use PUD (Planned Unit Development) / HB (Highway Business) Attachments . Development plans . Memo from City Engineer . Minutes from 3/15/99 Council meeting Issues . At the March 15th Council meeting the Council had an opportunity to review and discuss the preliminary plat and development plans for Elk River Crossing. As reflected in the attached minutes, the outstanding concern the Council had with this project was the status and design of the proposed 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 . Fax: (612) 441-7425 . . . Memo to Mayor and City CouncillP 98-8 May 17, 1999 Page 2 access road. The Council suggested the number of access points be reduced and that Elk Park Center be used as a model. Staff met with the developer and discussed revisions to the plans to address the issues identified by the Council. The revised plans have reduced the number of access points to 4, two access points for each of the large retail lots. The street has also been redesigned to city standards and will be a public street. The City Engineer will be available to answer questions regarding traffic and street design. The revised parking lot layout for the home improvement parcel has 41 fewer spaces than the previous plan. The plan still complies with the parking requirements. The proposed 6000 square foot retail space in front does not fit in with the flow of the site and the parking on the south side of the building would conflict with traffic entering the site. However, conflicting traffic movements would be contained within the site and not on the public street. Staff would recommend this building be eliminated. Recommendation It is recommended the City Council approved the proposed preliminary plat for Elk River Crossing with the following conditions 1. A DEVELOPERS AGREEMENT BE PREPARED AND EXECUTED OUTLINING THE TERMS AND CONDITIONS OF THE PLAT APPROVAL AND INSTALLATION OF IMPROVEMENTS PRIOR TO RELEASING THE PLAT FOR RECORDING. 2. A PLANNED UNIT DEVELOPMENT AGREEMENT BE PREPARED AND EXECUTED PRIOR TO RELEASING THE PLAT FOR RECORDING. 3. A LETTER OF CREDIT BE PROVIDED TO THE CITY IN THE AMOUNT OF 100% OF THE COSTS OF PUBLIC IMPROVEMENTS. 4. UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING THEM ACCEPTED BY THE CITY, A WARRANTY BOND IN THE AMOUNT OF 25% OF THE IMPROVEMENT COSTS SHALL BE SUBMITTED TO THE CITY FOR A ONE YEAR PERIOD. 5. SURFACE WATER MANAGEMENT FEE IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 6. SEALCOAT FEE IN THE AMOUNT TO BE DETERMINED BY THE CITY ENGINEER BE PAID TO THE CITY PRIOR TO RELEASING THE PLAT FOR RECORDING. 7. THE NECESSARY DRAINAGE AND UTILITY EASEMENTS BE DEDICATED ON THE PLAT AS REQUIRED BY THE CITY. 8. ALL COMMENTS OF THE CITY ENGINEER BE ADDRESSED. F: \SHRDOC\PLANNING\SCOTT\P988CCMA.DOC . . . Memo to Mayor and City CouncilJP 98-8 May 17, 1999 Page 3 9. ALL APPROPRIATE WETLAND PERMITS MUST BE OBTAINED PRIOR TO COMMENCING WORK ON THE SITE. 10. RESTRICTIVE COVENANTS BE PLACED OVER THE WETLANDS. THESE SHALL BE COMPLETED AND RECORDED WITH THE PLAT. 11. A BOND COVERING THE COST OF THE WETLAND MITIGATION IS REQUIRED AND SHALL BE MADE PART OF THE DEVELOPERS AGREEMENT. 12. PAYMENT OF PARK DEDICATION FEES IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 13. APPROPRIATE CROSS ACCESS / CROSS PARKING EASEMENTS SHALL BE APPROVED BY THE CITY AND RECORDED WITH THE PLAT. 14. OUTLOTS A AND B SHALL BE DEEDED TO THE CITY. 15. NO ACCESS BE ALLOWED, EXCEPT FOR CROSSING AVENUE, ON TO MAIN STREET OR 18lST AVENUE (COUNTY ROAD 12). 16. THE TWO LOTS ON CROSSING AVENUE CLOSEST TO MAIN STREET HAVE A SHARED DRIVEWAY. 17. THE DEVELOPER SHALL BE IN COMPLIANCE WITH THE CITY'S MOBILE HOME ORDINANCE PRIOR TO FINAL PLAT APPROVAL. 18. A la-FOOT WIDE PEDESTRIAN EASEMENT BE DEDICATED TO ALLOW FOR THE SIDEWALK CONNECTION BETWEEN THIS PROJECT AND THE BUSINESS PARK TO THE SOUTH. It is recommended the City Council approve the conditional use permit for Elk River Crossing Planned Unit Development with the following conditions: 1. A FINAL LANDSCAPE PLAN AND LIGHTING PLAN BE SUBMITTED AND APPROVED BY THE CITY. 2. DESIGN GUIDELINES BE ESTABLISHED AND APPROVED BY THE CITY. 3. THE PEDESTRIAN ACCESS BETWEEN WALMART AND THE HOME IMPROVEMENT PARKING LOTS BE 24 FEET. 4. THE LANDSCAPED ISLANDS IN THE WALMART PARKING LOT BE MORE CENTRALLY LOCATED. F: \SHRDOC\PLANNING\SCOTT\P988CCMA.DOC . Howard R. Green Company CONSULTING ENGINEERS May 13, 1999 File: 800112j-0240 Honorable Mayor and City Council City of Elk River P.O. Box 490 Elk River, Minnesota 55330-0490 RE: ELK RIVER CROSSING Dear Councilmembers: . At Monday evening's City Council meeting, the Elk River Crossing development will be back before the City Council. As the Council will remember, the last time this development was presented to the City Council, the one major issue that the developer was directed to do more work on was the design of the internal roadway and the access points from that roadway to the two major commercial sites. Since that last City Council meeting, we have had several meetings with the developer and his engineer to discuss these issues further. First, we asked the developer to have their transportation engineer, Benshoof and Associates, Inc., to do an analysis of the expected traffic volumes on the internal road. This would give us a basis by which to review the design of the roadway. We also indicated to the developer and his engineer that we anticipated no more than two access points to each of the major commercial sites. This is keeping in line with the City Council's direction to use Elk Park Center as a model. The supplemental traffic engineering report prepared by Benshoof and Associates, Inc., indicates that the expected average daily traffic on the internal roadway would be approximately 17,400 vehicles near the intersection of Main Street. This number would drop to 11,300 vehicles at the first driveway to the major retail sites. The traffic volume is expected to decrease further as the roadway approaches Tyler Street at the southeast corner of the plat. At this intersection, the anticipated average daily traffic is 4,100 vehicles per day. Although, it is possible for a two- lane road to carry these traffic volumes with the exception of the high volume new intersection of Main Street, we felt it was important to provide a reasonable bypass lane for the large number of left-turning vehicles expected to access the two major commercial sites. Therefore, the revised design for the internal roadway consists of a three-lane road 40 feet wide. Two of the lanes would be southbound and one would be northbound. This roadway design would be very similar to Dodge Avenue between Elk Hills Drive and 5th Street. The two southbound lanes would provide the opportunity for through traffic to bypass a vehicle stopping to make a left turn. . Near the intersection of Main Street, the internal roadway would have a six-lane design. Two lanes would be southbound into the site from Main Street. Four lanes would be northbound exiting the site at Main Street. Of these four lanes, two would be provided for left turning vehicles, one for through traffic, and one for right turning vehicles. This design meets the recommendation of Benshoof and Associates, Inc., in their October 8, 1998, Traffic Impact Analysis for Elk River Crossing. At the intersection of the internal road and Tyler Street, the three lanes would provide one inbound lane and two outbound lanes. Initially, the two outbound \\SPNWFS\VOL 1 'IDA TA\PROJ\800112J\0240\112-1203.may99.doc 1326 Energy Park Drive. 81. Paul, MN 55108 . 651/644-4389 fax 651/644-9446 toll free 888/368-4389 . Honorable Mayor and City Council May 13,1999 Page Two lanes would provide a left turn only and a right turn only. At some point in the future when there is development east of Tyler Street at this intersection, one of the outbound lanes could provide for through traffic. Access to the internal roadway from the two commercial sites has been restricted to two driveways from each of the sites. The closest two driveways are approximately 250 feet apart. There is a third driveway access for use by delivery vehicles near the intersection of Tyler Street. The horizontal alignment of the internal road will provide for a minimum 30 mile per hour design speed. We would recommend approval of this revised concept for the internal roadway to Elk River Crossing and the access points from the commercial sites to the internal road. It is important to note that the October 1998 Benshoof and Associates Traffic Impact Analysis for Elk River Crossing recommends some external improvements to the intersection of Trunk Highway 169 and Main Street and the intersection of Main StreetlCSAH 13/main entrance. These recommended improvements at Trunk Highway 169 and Main Street consist of the following: · Addition of a second westbound left turn lane · Addition of a separate westbound right turn lane and channelization island · Addition of a second southbound left turn lane Obviously these changes to the intersection will require that the existing signal system be modified. The recommended additions at the Main StreetlCSAH 13/main entrance are as follows: . · One eastbound left, two eastbound through, and one eastbound right turn lanes · One westbound left, one westbound through, and one westbound through/right lanes . Two northbound left and one northbound through/right lanes · One southbound left turn and one southbound right through lanes This intersection is also recommended to have a signalized control system. In addition, the report recommends the closure of the left turn opportunity into the old liquor store site. The median should be reworked to allow more stacking distance for left turning vehicles onto Trunk Highway 169. All of these external recommended improvements should be completed and operational prior to the opening of either of the major commercial establishments within Elk River Crossing. If you have questions regarding any of these comments, I will be in attendance at your May 17, 1999, City Council meeting. Sincerely, Howard R. Green /~&UW Terry J. Maurer, P.E. . tjm:kbk O:\PROJ\800112j\0240\112-1203.~ard R. Green Company CONSULTING ENGINEERS Elk River City Council Minutes March 15. 1999 Page 7 . 9. THAT THERE BE NO OUTSIDE STORAGE OF DONATED ITEMS. 10. THAT ANY OUTSIDE STORAGE OF GARBAGE BE CONTAINED IN A TRASH ENCLOSURE WITH A GATE TO MATCH THE PRINCIPAL STRUCUTURE AND LOCATED AS DIRECTED BY CITY STAFF. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6.6. Request by Associated Developers of the Twin Cities, Inc. for Preliminary Plat (Elk River Crossin a, Public Hearinq Case No. P 98-8 6.7. Request by Associated Developers of the Twin Cities, Inc. for Conditional Use Permit, Public Hearina Case No. CU 98-26 Scott Harlicker indicated that Associated Developers has requested preliminary plat approval to split 70.71 acres into 9 commercial lots and 20utlots. He indicated that the developer has also requested a conditional use permit for a 70.71 acre commercial Planned Unit Development. The property is located at the southeast corner of Highway 169 and Main Street. Scott reminded the Council that this issue was considered on March 8, and the public hearing had been opened at that time. He noted that the developer was not present, therefore, the Mayor continued the public hearing. Mayor Klinzing requested public comment. . Anthony Gleekel, Associated Investors, stated that one issue of concern is the definition of the road being public or private. He stated he had no problem with the road being public right-of-way. Scott Harlicker indicated that Council had concerns with the access roads regardless of the road being public or private. Council discussion pursued regarding the number of proposed access points. It was the consensus of the Council that the number of access points must be reduced. Mayor Klinzing opened the public hearing for the preliminary plat. MAYOR KLINZING MOVED TO DIRECT ENGINEERING STAFF TO PUT TOGETHER PLANS FOR THIS ROAD AS IF IT WERE A NEW CITY STREET (SERVICE DRIVE) AND THAT THERE BE ADEQUATE ACCESS TO THE PARKING LOTS CURRENTLY PROPOSED AND ADEQUATE ACCESS TO FUTURE PARKING LOTS. Tony Gleekel indicated that they have met with the Planning Commission and staff, and have thoroughly discussed these issues. MAYOR KLINZING WITHDREW HER MOTION DUE TO LACK OF A SECOND. . Mayor Klinzing indicated that she is looking at a road similar to a service drive with limited access points. Council member Thompson stated that he does not see the design of the road changing, however, the number of access points must be limited. Council member Dietz requested the City Engineer study the access points and also stated he does not see the need to relocate the road. Council member Motin suggested using Elk Park Center as a model. . . . Elk River City Council Minutes March 15. 1999 Page 8 Bob Galetz, 183rd Court, questioned whether the road is a 2 or 4 lane road, and whether the road conflicts with MnDOT's future plans for limited accesses. Scott Zirott, Hohlen's Trailer Park - stated he has relocation costs for which he has not been paid. He stated that approval should not be granted to the developer until his situation is rectified. Tony Gleekel stated that they followed the state statute and city ordinance in dealing with the.trailer park residents. Mayor Klinzing informed Mr. Zirott that he must deal with the landowner on this issue. Mayor Klinzing indicated she would leave the public hearings open. Terry Maurer noted that the traffic study recommends a number of improvements to Main Street at Hwy. 169. He noted that this report is being reviewed, and recommends that when the report comes back, the improvements be in place prior to occupancy of buildings. Scott Harlicker asked the Council if there were concerns other than the roads and traffic. The Council did not have other concerns with the development. COUNCILMEMBER FARBER MOVED TO CONTINUE THE PUBLIC HEARING AND ACTION ON THE PRELIMINARY AND FINAL PLAT TO APRIL 19, 1999. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO CONTINUE THE PUBLIC HEARING AND ACTION ON THE CONDITIONAL USE PERMIT TO APRIL 19, '1999. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Other Business Councilmember Motin updated the Council on the recent Community Recreation Board meeting. He noted that the School District is looking for ideas as to where to relocate one of the baseball fields that will be lost due to the school parking lot expansion. The School District is also looking for proposals or suggestions for the relocation of a new elementary school on the eastern side of the city. 8. Staff Uodates There were no staff updates. 9. Adiournment There being no further business, MAYOR KLINZING ADJOURNED THE COUNCIL MEETING. The meeting of the Elk River City Council adjourned at 8:30 P.M. ~~~lfP Sandra Peine City Clerk