4.1. DRAFT MINUTES (1 SET) 06-19-2017VA
City of
Elk Meeting of the Elk River City Council
River Held at the Elk River City Hall
Monday, June 5, 2017
Members Present: Mayor Dietz, Councilmembers Olsen, Ovall, Westgaard, and Wagner
Members Absent: None
Staff Present: City Administrator Calvin Portner, Finance Director Lori Ziemer,
Assistant Finance Director Jesse Dorn, Planning Manager Zack
Carlton, Parks and Recreation Director Michael Hecker, Fire and
Building Official Bob Ruprecht, Office Assistant Melanie Crayford,
Human Resources Representative Lauren Wipper, Human Resources
Technician Karen Keast, Environmental Coordinator Amanda
Bednar, Parks Maintenance Superintendent Tim Sevcik, ERMU
Conservation & Key Accounts Manager Tom Sagstetter,
Environmental Engineering Intern Jonas Scholz, and Sr.
Administrative Assistant Jennifer Johnson
1. Call Meeting to Order , 'IW
2.
3.
4.
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:35 p.m. by Mayor Dietz.
Pledge of Allegiance
The Pledge of Allegiance was ri
Consider, 06/05/2017 Agenda,
`;Mayor Dietz added item 8.7, Dave Anderson Athletic Complex, to the agenda.
Moved by Councilmember Westgaard and seconded by Councilmember Ovall
to approve the amended June 5, 2017, agenda.
Motion carried 5-0.
Consider Consent Agenda
Moved by Councilmember Wagner and seconded by Councilmember Olsen
to approve the following consent agenda:
4.1 May 15, 2017, Regular meeting minutes.
4.2 Check register, check numbers 9896-9897 and 101663-101975 as
outlined in the staff report.
4.3 Hire Lindsay Brandner as Senior Administrative Assistant for the
Police Department effective June 12, 2017, at step A of pay grade 6.
Cit, Council Minutes
June 5, 2017
Page 2
4.4 Renewal of Retail Sales/Storage of Fireworks Licenses valid July 1,
2017, through June 30, 2017 for the following retailers:
■ Coborn's Foods, 19425 Evans Street NW
■ Cub Foods, 19216 Freeport Street NW
■ Menards, 19521 Evans Street NW
■ Walmart, 18185 Zane Street NW
and subject to the following conditions:
1. Two fire extinguishers must be placed near the area of
the fireworks display. One extinguisher must be a water-
based pressurized extinguisher.
2. The Fire Department must conduct an inspection of the
fireworks display prior to firework sales. Applicant is
responsible for contacting the fire marshal for an
inspection at 763.635.1110 after the firework display is set
up.
4.5 Public Display of Fireworks/Pyrotechnic — RES Specialty
Pyrotechnics, to conduct a pyrotechnic display from the Elk River
High School football field for the Independence Day holiday with the
following conditions:
1. Fire watch shall be established per direction of the fire
marshal.
2. Applicant must contact Fire Marshal Cliff Anderson at
763.238.3489 to schedule pre -loading and post -loading
inspections.
4.6 Temporary Sales/Storage of Fireworks to TNT Fireworks to sell
fireworks June 23, 2017, through July 5, 2017, from a tent in the parking
lot of Elk Park Center, 19112 —19216 Freeport Street with the condition
inspection of the outside sales area will take place prior to opening to
the public; applicant is responsible for contacting the fire marshal at
763.635.1110 to schedule an inspection after the tent has been set up.
4.7 Annual Renewal of Liquor Licenses for a period starting July 1, 2017,
through June 30, 2018, for the following applicants:
3.2. Percent Malt Beverage On -Sale ($225/year)
■ Daddy O's Cafe, 709 Main Street NW
■ Noodles & Company, 18130 Zane Street NW
■ Pompeii Pizzeria, 315 Jackson Avenue NW
3.2 Percent Malt Beverage Off -Sale ($75/year)
■ Cub Foods, 19216 Freeport Avenue NW
■ McCoy's Pub, 651 Main Street NW
■ SuperAmerica #4196,17079 Yale Court NW
■ SuperAmerica #4338, 200 Main Street NW
■ SuperAmerica #4470,11554 193rd Avenue NW
■ Walmart #3209,18185 Zane Street NW
Club ($300/year)
■ Eagles Club, 824 Railroad Drive NW
On -Sale Liquor ($5,000/year)
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City Council Minutes Page 3
June 5, 2017
■ Applebees Neighborhood Bar & Grill, 18891 Freeport
Street NW
■ Broadway Bar & Pizza, 16754 Highway 10
■ Buffalo Wild Wings, 778 Freeport Street NW
■ Chipotle Mexican Grill, 18201 Carson Street NW
■ Davis -Darrow -Meyer Post, 525 Railroad Drive NW
■ El Amigo's, 13479 Business Center Drive NW
■ Elk River Golf Club, 20015 Elk Lake Road NW
■ Hajime Sushi Restaurant, 18850 Dodge Street NW #104
■ McCoy's Pub, 651 Main Street NW
■ Mucho Loco, 19211 Freeport Street NW
■ Sammy Perrella's Pizza & Restaurant, 19232 Evans
Street NW
■ Sunshine Depot, 701 Main Street NW
On -Sale Sunday Liquor ($200/year)
■ Applebee's Neighborhood Grill & Bar, 18891 Freeport
Street NW
■ Broadway Bar & Pizza, 16754 Highway 10
■ Buffalo Wild Wings, 778 Freeport Street NW
■ Chipotle Mexican Grill, 18201 Carson Street NW
■ Davis -Darrow -Meyer Post 112, 525 Railroad Drive NW
■ Eagles Club, 824 Railroad Drive NW
■ El Amigo's, 13479 Business Center Drive NW
■ Elk River Golf Club, 20015 Elk Lake Road NW
■ Hajime Sushi Restaurant, 18850 Dodge Street NW #104
■ McCoy's Pub, 651 Main Street NW
■ Mucho Loco, 19211 Freeport Street NW
■ Sammy Perrella's Pizza & Restaurant, 19232 Evans
Street NW
■ Sunshine Depot, 701 Main Street NW
Wine ($700/year)
■ Noodles & Company, 18130 Zane Street NW
■ Pompeii Pizzeria, 315 Jackson Avenue NW
Strong Beer Permission (no fee but must hold 3.2. on -sale and wine
license)
■ Noodles & Company, 18130 Zane Street NW
■ Pompeii Pizzeria, 315 Jackson Avenue NW
4.8 Resolution 17-25 approving MnDOT Master Partnership Contract
2017-12 as outlined in the staff report.
4.9 License Agreements 2017-13 through 2017-17 with Residents of
Westwood Subdivision as outlined in the staff report.
4.10 Resolution 17-15 rejecting bids and order amending the wayfinding
signage project for re -advertisement as outlined in the staff report.
Motion carried 5-0.
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City Council Minutes Page 4
June 5, 2017
S. Open Forum
No one appeared for Open Forum.
6.1 Introduction of New Employees
Ms. Wipper introduced Karen Keast, the city's new human resources technician. Ms.
Keast discussed her previous work experience.
Mr. Ruprecht introduced Melanie Crayford, the new office assistant for Fire and
Building and Safety. Ms. Crayford discussed her previous work experience
Mr. Sagstetter introduced Jonas Scholz, the environmental engineering intern visiting
from Germany through a partnership with the Climate Smart Municipalities
program. Mr. Scholz stated he was enjoying the variety of work responsibilities and
his free time in Minnesota.
The Council welcomed the new employees.
7.1. Preliminary Plat, Final Plat, and Developer's Agreement, Miske
Meadows Third Addition, Paxmar LLC - Public Hearing
Mr. Carlton presented the staff report.
Mayor Dietz opened the public hearing. There being no one present to speak to this
matter, Mayor Dietz closed the public hearing.
Councilmember Wagner noted the developer addressed the concerns regarding the
sidewalk and pedestrian ramps on both sides of Johnson Street and Ivanhoe Drive
by striping and signing them. She had concerns about the responsibility to convey to
potential homeowners how the stormwater easements are designed to fill and drain
during heavy rain events. She hoped the developer will effectively communicate this
to potential homeowners.
Mayor Dietz asked how many lots were affected by the stormwater easement.
Mr. Carlton stated 6 lots on the east side and 7 on the west side were located
adjacent to the city -owned outlot, the area which will fill and empty during rain
events. Mr. Carlton stated this information can be explained during the building
permit process, but the purchasers of the property will receive a copy of the plat and
survey, which will indicate their lot lines.
Councilmember Westgaard asked about the southernmost portion of this plat and
future connections for the developable lots, near Ivanhoe and 188' Street. He also
asked about Lots 297 and 299 located on existing power and utility easements and if
they were buildable.
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June 5, 2017
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Mr. Carlton indicated this plat is still preliminary and when the developer comes to
receive the final plat approval and building permits, the city would look at those
future development connections. He stated Lots 297 and 299 are buildable and will
require some additional grade changes.
Moved by Councilmember Westgaard and seconded by Councilmember
Olsen to approve the proposed update to the Preliminary Plat for Miske
Meadows, with the following conditions:
1. Updated engineering and utility plans must be approved by city staff.
2. An updated Planned Unit Development agreement for Miske
Meadows must be approved by the City Council.
3. The sidewalk along the south side of wetland #2 must include
pedestrian ramps on both sides of Johnson Street and Ivanhoe Drive.
The mid -block pedestrian crossings also need to be striped and signed
according to established standards.
4. Rear yard drainage easements for all parcels abutting the new
stormwater basin must encompass the 928 contour line.
5. All mailboxes shall be clustered.
Motion carried 5-0.
Moved by Councilmember Wagner and seconded by Councilmember Olsen
to adopt Resolution 17-27 granting final plat approval for Miske Meadows
Third Addition, with the following conditions:
1. A Development Agreement must be signed by the city and developer
prior to releasing the final plat for recording.
2. Staff approval of updated Final Plat document
3. Park Dedication shall be paid at 90.64% of the current rate, based on
credit for land dedication in the preliminary plat. (currently
$1,425.93/unit).
4. Surface Water Management Impact Fee be paid in the amount
required by the city when the Final Plat is released for recording
(currently $233/lot).
5. Water Availability Charge shall be paid in the amount required by the
city when the Final Plat is released for recording (currently $345/
plumbing unit).
6. A Letter of Credit shall be provided to the city in the amount of 100%
of the costs of the public improvements.
7. Upon completion of all improvements and acceptance by the city, a
security or warranty in a form acceptable to the city engineer must be
secured.
8. Development Plan shall be approved by the city engineer prior to
issuance of building permits.
9. Any item or condition found that indicates the site is likely to yield
information important to pre -history or history shall be reported to the
city immediately. Further, the city reserves the right to stop work
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City Council Minutes
June 5, 2017
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authorized in its approval until the site is appropriately investigated
and work is authorized.
Motion carried 5-0.
Moved by Councilmember Westgaard and seconded by Councilmember Ovall
to approve the Development Agreement for Miske Meadows Third Addition
as outlined in the staff report.
Motion carried 5-0.
8.1. Recycle Coach Demonstration
Ms. Bednar presented the staff report.
Mayor Dietz asked how the city is promoting the Recycle Coach widget.
Ms. Bednar indicated the city's website had a link to information and in the future
would be more heavily promoted after the city's website redesign.
8.2. Energy City Commission 10 Year Action Plan
Ms. Bednar presented the staff report.
Moved by Councilmember Wagner and seconded by Councilmember Olsen
to approve the Energy City Commission's 10 -Year Action Plan updates as
outlined in the staff report.
Motion carried 5-0.
8.3. Ordinance Amendment: Energy City Commission
Ms. Bednar presented the staff report.
Councilmember Westgaard asked why the landfill representative was being removed,
noting the importance of keeping Waste Management engaged with the city and
utilizing their waste -to -energy demonstration sites and diesel generators.
Mr. Sagstetter stated Waste Management has a strong partnership with the city and
was more than willing to participate in the commission but they don't have a full-
time salaried position available to attend meetings. He stated the landfill is in
agreement with removal of the member and in the future will submit an application
for inclusion on the commission when they are staffed to participate.
Moved by Councilmember Olsen and seconded by Councilmember
Westgaard to adopt Ordinance Amendment 17-10 revising the City Code
Chapter 2, Division 8, Energy City Commission as outlined in the staff report.
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June 5, 2017
Motion carried 5-0.
8.4. Barrington Park Playground Equipment Replacement
Mr. Sevcik presented the staff report.
Mayor Dietz asked what projects the parks department had been able to save money.
Mr. Sevcik stated the recent bid amounts for the trails project and scoreboard came
in lower than anticipated, resulting in savings that could be used to allow for the
purchase of materials for additional improvements to the sand play area, impact
surfacing, increased LED lighting, and an ADA accessible sidewalk. He stated parks
staff also recently completed work at Rivers Edge Commons Park that allowed for
additional cost savings. Mr. Sevcik stated the parks budget for 2017 will come in
below budget.
Moved by Councilmember Olsen and seconded by Councilmember Wagner
to adopt Resolution 17-28 acknowledging the removal and donation of
obsolete playground equipment as outlined in the staff report.
Motion carried 5-0.
Moved by Councilmember Olsen and seconded by Councilmember
Westgaard to approve the purchase and installation of playground equipment
for Barrington Park through Flagship Recreation in an amount not to exceed
$75,802.58 with approval of an additional $96,000 to allow for the purchase of
materials for additional site improvements to include the sand play area,
impact surfacing, increased LED lighting, and an ADA accessible sidewalk as
outlined in the staff report.
Motion carried 5-0.
8.5. Deer Herd Management Plan
Mr. Sevcik presented the staff report.
Councilmember Westgaard reminded Council of the considerations needed to ensure
a successful first deer hunt, such as area of park land, public perception, and
hunter/resident interaction. He felt last year's hunt was controlled and successful. He
felt this plan layout makes a lot of sense and because last year's hunt displayed
excellent communication, this plan was a logical step towards decreasing the deer
population.
Councilmember Wagner asked if there was a goal set for last year's deer taking.
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Mr. Sevcik indicated last year's hunt was more about having a successful hunt and
they didn't have a harvest figure set because they weren't sure what to expect. He felt
this year's harvest could possibly net around 10-15 deer.
Moved by Councilmember Wagner and seconded by Councilmember Ovall to
authorize conducting controlled archery deer hunts for 2017 within select park
units as outlined in the staff report.
Motion carried 5-0.
8.6. Discuss Work Session Items
Mr. Portner presented the staff report.
8.7 Dave Anderson Athletic Complex
Mayor Dietz stated he recently became aware of some sprinkler system and lighting
repairs needed at the Dave Anderson Athletic Complex, which were being put on
hold because staff indicated there was still the idea that a community center might be
built at that location. Mayor Dietz wanted to verify with the rest of the Council if
they were still considering a community center.
Council consensus was not interested in building a community center.
Mayor Dietz indicated the repairs should be made to maintain the property.
Mr. Portner stated staff may have been holding off on making repairs because of the
uncertainty of future plans and a future work session item will include this
discussion.
9.1 Council Liaison Updates
Updates were provided.
Council recessed 7:57 p.m. to move into work session and reconvened at 8:02 p.m.
10.1 Comprehensive Annual Financial Report Audit (CAFR) Review
Ms. Ziemer presented the staff report. She introduced Chris Knopik, Public Sector
Principal, and Michelle Hoffman, Public Sector Manager, representing the firm
CliftonLarsonAllen.
Mr. Knopik and Ms. Hoffman provided a detailed analysis of the draft CAFR report
and answered various questions from the Council.
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City Council Minutes
June 5, 2017
10.2 2018 Budget Discussion
Ms. Ziemer presented the staff report.
It was consensus of the Council to follow past practice by having department
directors and/or division managers present their preliminary budget requests.
10.3 Woodland Trails Regional Park Potential Acquisition
Mr. Hecker presented the staff report.
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It was consensus of the Council to relay to Mr. Malmstrom that the city was not
interested in acquiring any additional parkland for Woodland Trails Regional Park,
noting the city does not have funding for acquisition.
10.4 Wayfinding Signage Bid Clarification
Mr. Portner and Ms. Gardner presented the staff report.
Council had discussion regarding funding sources, sign construction materials and
timeline, and sign design.
It was consensus of the Council for staff to return to lay out additional sign design
options for the kiosks and tertiary signs, and clarify stone materials.
11. Adjournment of Regular Meeting
Mayor Dietz explained the Council would be going into a closed meeting and he
outlined the purpose of the meeting.
There being no further business, Mayor Dietz adjourned the regular meeting of the
Elk River City Council at 10:30 p.m.
12. Call Closed Meeting to Order
Moved by Councilmember Wagner and seconded by Councilmember Ovall to
call the closed meeting to order at 10:31 p.m.
Motion carried 5-0.
Mayor Dietz stated on the record that the meeting would be closed pursuant to MN
Statute Section 13D.05, Subd. 3c to develop or consider offers or counteroffers for
the purchase of the following real property:
PID 75-410-0735, also known as 709 Proctor Avenue NW
PID 75-410-0730, legally described as Lot 7, Block 7 WH Houlton's
Addition
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■ PID 75-403-0030, also known as 706 Quinn Avenue NW
There being no further business, Mayor Dietz adjourned the meeting of the Elk
River City Council at 10:57 p.m.
Minutes prepared by Jennifer Johnson.
John J. Dietz, Mayor
Tina Allard, City Clerk
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