4.3A. SR 08-07-2017 EOty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.3A
Agenda Section Meeting Date Prepared by
Consent August 7, 2017 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit: Thumbs Up High 5K Tina Allard, City Clerk
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve,by motion, a Special Event Permit for the Thumbs Up High 5K scheduled for Saturday,
September 30, 2017, subject to the following conditions:
1. The event planner is required to notify businesses,residents, and organizations abutting the
route. The city will provide a template of the notice that must be distributed. The city will also
provide a list of the properties to be notified. The event planner must submit an affidavit the
notices were distributed.
2. Applicant must obtain property owner permission for use of private property.
3. ERPD will provide two reserve officers/community service officers to assist with traffic control
for the race. Applicant must contact Police Captain Darren McKernan (763.635.1202) at least
two weeks in advance to arrange for police reserves.
4. Walkers/runners are to utilize sidewalks, trail systems, or road shoulders throughout the entire
route. No road closures will be permitted. It is each runner's responsibility to ensure the
streets/intersections are safe prior to crossing.
5. A route marshal shall be placed every 1000 feet along the race route to keep walkers,runners,
and rollerbladers on the sidewalk per MN Statute 169.21. Bike riders are permitted to ride on the
shoulder of the roadway with the flow of traffic following statutory requirements of MN Statute
169.221. Route marshals will not direct traffic.
6. Staggered start of five minutes between different race groups.
7. Registration form will include rules and regulations.
8. Race marshal shall give a safety brief to all participants prior to the start of the race explaining
the rules.
9. Applicants shall be responsible for garbage clean—up immediately following the event.
10. Applicant is responsible for arranging delivery of barricades and/or cones by contacting Street
Superintendent Mark Thompson at 763.635.1122.
11. No paint allowed anywhere on route. Chalk or cones may be used on the sidewalks only.
12. Tents must meet applicable state and fire building code requirements. No stakes shall be
pounded into the pavement.
13. Applicant must provide enough portable toilet facilities through a private contractor to
accommodate the expected attendance.
POWERED 6T
Template Updoted 4/14 INAMIRE1
Background/Discussion
Katie Shatusky applied for a Special Event Permit for the Thumbs Up High 5K scheduled for Saturday,
September 30, 2017. The race will begin and end at Orono Park. The event features a 5K and a 10K.
In addition to the 5K/10K, the event will include live music with a DJ,honorary speaker,face painting,
bounce house, crazy hair, obstacle course, and other kid activities.
Financial Impact
Fees for rental of the park property will be waived per policy because the Thumbs Up High 5K is a non-
profit and this is a community event open to the public. The group did submit a$500 security deposit for
use of the property.
Attachments
■ Route maps
N:APublic Bodies\Agenda Packets\08-07-2017\Final\Laserfiche\x4.3A sr Thumbs Up Special Eventdocx
uzC aaca" UPIand Ave SW75caanie,ua
l
4%
Ig Ca
114 iV
r
Fresno
v, is
aw
MNtSof
ty,.sdson Ln NW
c o
r+ gJ
Joplin St NW
z
KeM SINW
QD
OD
z
Macon SI NW
zao
y
Naples St NW
Lf')
ty
a a
y C MN IS Uanfin
SR` ter'4-jAil, O O OUO ~ Ave N FOIL0k4
Q-
b c
IIE-I a o
7: O
AW
Joplin St Nw •
MaCGn St WI 4-j
O
Cn
MN is uapk
Pascal St NW O N U O
Aa U
cn Waco St raw N •,
O
j O
I, xh St NWO
O