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8.1. SR 08-07-2017 Eclty1� ,.,�� Request for Action River To Item Number Mayor and City Council 8.1 Agenda Section Meeting Date Prepared by General Business August 7, 2017 Cal Portner, City Administrator Item Description Reviewed by Ice Arena Architectural Services Steve Benoit,Recreation Program Manger Reviewed by Rich Czech,Ice Arena Manager Action Requested Direct,by motion, city staff to develop a Request for Proposals for architectural services for an Elk River Ice Arena remodel and expansion. Background/Discussion The Elk River Ice Arena has two rinks,The Barn, constructed in 1972 and The Olympic, constructed in 1996. Both rinks utilize an R22 refrigerant system which is no longer manufactured and will eventually be banned from use worldwide. Both refrigerant systems are failing as are many of the building's structural and mechanical systems due to age and use. The city council initiated a facilities task force in 2016 to research and propose options for the Ice Arena, the Activity Center 55+ and the Lions Park Center,all of which are in need of significant structural and mechanical improvements due to their age and use. The task force considered three options, a new multipurpose facility, expansion/rehabilitation/demolition of the existing facilities, and repair/upgrade in place. The task force recommended construction of a new multipurpose facility as a first option as it would create a facility with a central place of community, maximize efficiency is staffing, use, construction, and meet the longest-term needs with minimal temporary displacement of facility users. The council directed staff to prepare for a community-wide referendum on a multipurpose facility held during the 2016 general election. The referendum failed by 818 votes with 12,528 votes cast. On January 17, 2017, the city council directed staff to begin preparations for the second task force recommendation. City and school district representatives met to discuss the high school campus and athletic facility improvements following the results of an ISD #728 facility task force. 292 Design Group and JLG Architects provided concepts for arena improvements which were shared with school district officials and their architects. If the desire is to reconstruct an improved ice arena with anticipated opportunity for future growth and expansion, as well as add needed community space on the high school site, the attached concept plan meets that need. The building footprint would encroach on the high school softball field,requiring the replacement of the field at Lion John Weicht Park. POWERED 6T Template Updoted 4/14 INAWRE1 Financial Impact N/A Attachments ■ 292 Design Group Ice Arena Concept ■ JLG Lions' Park Center Softball Concept ■ Draft Construction Schedule N:APublic Bodies\Agenda Packets\08-07-2017\x8.1 sr Ice Arena Direction.docx UPUPTEAMROOMTEAMROOMTEAMROOMTEAMROOMTEAMROOMT/SREFSICERESURFACERSTORAGEREFRIG.LOBBYSKATE/STAFFFUTURERINK 3NHLRINK 1ELEV.MECH.REFUSESTOR.ENTRYVESTIBULEDNDNDNDNDNUPNHLRINK 2TEAMROOMTEAMROOMTEAMROOMTEAMROOMYOUTHHOCKEYTEAMROOMSTORAGEFIGURESKATEWOMEN'SVARSITYSTORAGECONCESSIONSUTILITYOFFICESTORAGEJANITORMEN'SWOMEN'SPROSHOPUPDNUPMEN'SVARSITYFUTURELOCKER ROOMVARSITYCOACHDNFUTURELOCKER ROOMFUTURETEAM ROOMDNICERESURFACERREFST/ST/SOFFICEOFFICE292DesignGroupSELK RIVER ICE ARENAOption ‘G’ - Main Level PlanArea ‘A’ (Rink 2) 42,754 s.f.Area ‘B’ (Lobby + Service Core) 21,330 s.f. Total 64,084 s.f.Scale - 1/32” = 1’-0” DNDNNHLRINK 2FUTURERINK 3DNHOCKEYSTOR.STOR.DRYLANDMEETINGUPPERLOBBYOPENLOUNGENHLRINK 1DNDNMEN'SWOMEN'SMEETINGJAN.I.T.292DesignGroupSELK RIVER ICE ARENAOption ‘G’ - Upper Level PlanScale - 1/32” = 1’-0”Area ‘C’ (Rink 2 Upper Level) 23,655 s.f.Area ‘D’ (Upper Lobby + Dryland) 19,418 s.f. Total 43,073 s.f. 292DesignGroupSELK RIVER ICE ARENAUPUPTEAMROOMTEAMROOMTEAMROOMTEAMROOMTEAMROOMT/SREFSICERESURFACERSTORAGEREFRIG.LOBBYSKATE/STAFFFUTURERINK 3NHLRINK 1ELEV.MECH.REFUSESTOR.ENTRYVESTIBULEDNDNDNDNDNUPNHLRINK 2TEAMROOMTEAMROOMTEAMROOMTEAMROOMYOUTHHOCKEYTEAMROOMSTORAGEFIGURESKATEWOMEN'SVARSITYSTORAGECONCESSIONSUTILITYOFFICESTORAGEJANITORMEN'SWOMEN'SPROSHOPUPDNUPMEN'SVARSITYFUTURELOCKER ROOMVARSITYCOACHDNFUTURELOCKER ROOMFUTURETEAM ROOMDNICERESURFACERREFST/ST/SOFFICEOFFICEOption ‘G’ - Site Overlay PlanScale - N.T.S. 142 SF MEN'S TOILET 177 SF WOMEN'S TOILET 160 SF CONCESSIONS145 SF STORAGE 722 SF VARSITY CHANGING ROOM 397 SF JV CHANGING ROOM 96 SF STORAGE 215 SF HOME DUGOUT 336 SF STORAGE 336 SF STORAGE UP UP UP PLAZA 471 SF HALL 50 SF VESTIBULE CANOPY OVERHANG GRANDSTAND SEATING ABOVE RAMP JLG 15170 - ELK RIVER ACTIVITY CENTER 04/12/17 | © 2017 JLG ARCHITECTS SD02 - OPTION 1B - LION'S PARK SOFTBALL IMPROVEMENTS - FLOOR PLAN 8 16 320102040 OPTION 1B SUMMARY CONSTRUCTION COSTS 5,800 S.F. DEMOLITION COSTS 2,100 S.F. REMODEL SPACE EXTERIOR IMPROVEMENTS (BUILDING) SITE AMENITIES SITE UPGRADES (105 STALLS) DESIGN CONTIGENCY SUBTOTAL SOFT COSTS 15% OF CONSTRUCTION SUBTOTAL PROJECT TOTAL $98,600 $130,200 $35,600 $925,000 $244,000 $215,010 $1,648,410 $247,261 $247,261 $1,895,672 PROPOSED PROJECT INCLUDES: - DEMOLISH A PORTION OF EXISTING LION'S PARK CENTER - REMODEL REMAINING LION'S PARK CENTER TO SUPPORT SOFTBALL - CONSTRUCT A PRIMARY 200' COMPETITION SOFTBALL FIELD - GRANDSTAND SEATING - CONCRETE BLOCK DUGOUTS - FIELD LIGHTING - CONCRETE BLOCK STORAGE BELOW BLEACHER SEATING - CONSTRUCT SECONDARY 200' SOFTBALL FIELD - INCREASE SITE PARKING TO 105 STALLS HOME DUGOUTPLAZA GRANDSTAND PRIMARY SOFTBALL FIELD SECONDARY SOFTBALL FIELD SOFTBALL SUPPORT BUILDING 105 TOTAL STALLS LION'S PARK DRIVE POND 200'-0" 200'-0" VISITOR DUGOUT EXPANDED PARKING LOT JLG 15170 - ELK RIVER ACTIVITY CENTER 04/12/17 | © 2017 JLG ARCHITECTS SD02.1 - OPTION 1B - LION'S PARK SOFTBALL IMPROVEMENTS - SITE PLAN 16 32 6403264128 Elk River Ice Arena Milestone Schedule The following schedule was put together with the assistance of RJM Construction. To be able to start construction in the spring (2018), the project will need to bid by February 1, 2018. This will require an accelerated design schedule, completing the design work in 4.5 months instead of 6 months for a project of this scope. Milestone Schedule Pre-Construction · Start Project September 15, 2017 · Schematic Design Sept. 15 – Nov 1, 2017 · Design Development Nov. 2 – Dec. 7, 2017 · Constructions Documents Dec. 8 – Feb. 1, 2018 · Bid Period (4 weeks) Feb 2 – March 1, 2018 · Bid Opening March 1, 2018 · Meet w/Team to Review Bids March 8, 2018 · Precast Procurement Start (16 Weeks) March 16, 2018 Construction · Construction Start April 17, 2018 · Mobilization/Demo/Foundations April 17 – July 9, 2018 · Precast/Structural Steel July 10 – Aug 20, 2018 · Roofing Complete September 11, 2018 · Ready for Refrigeration Equipment October 25, 2018 · Ready to Make Ice-Rink Addition February 14, 2019 · Substantial Completion - Rink Addition February 14, 2019 · Rink Renovation Start January 31, 2019 · Demo Complete-Rink Renovation February 27, 2019 · Rink Renovation Completion June 13, 2019 End of Project