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5.3 ERMUSR 08-08-2017 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Theresa Slominski, Finance & Office Manager MEETING DATE: AGENDA ITEM NUMBER: August 8, 2017 5.3 SUBJECT: 2018 Budget: Schedule; Travel and Training; Dues, Subscriptions, and Fees ACTION REQUESTED: No action is required. DISCUSSION: Staff has begun the 2018 budgeting process. The budgeting process schedule is as follows: August Meeting: Travel and Training Dues, Subscriptions, and Fees September Meeting: 10 Year Capital Projections Capital Projections Conservation Improvement Program October Meeting: Projected Purchased Power Costs Projected Sales Revenues Projected Expenses November Meeting: Completed Budget with Rate Analysis December Meeting: Adopt Budget with Rate changes (if any) FINANCIAL IMPACT: The Travel and Training Budget has a 10.8% increase over the prior year, an approximate 2% increase over the prior years' increases. This is a result of adding two additional Commissioners, additional training for the Engineer position, and training for an additional Lineman and Locator added in 2017. The Dues, Subscriptions, and Fees budget has a 4.8% increase, reflecting various known and projected increases for 2018. This is a smaller increase from previous years. ATTACHMENTS: • Proposed 2018 Travel and Training Budget • Proposed 2018 Dues, Subscriptions, and Fees Budget PINEREI / 1 Page 1 of 1 'NATURE RerrII8 Pub�lc6 P o w E a E o To S ERV E Power Provider 71 ELK RIVER MUNCIPAL UTIUTIES TRAINING AND TRAVEL BUDGET FOR 2018 Budget Budget Budget Budget ELECTRIC 2015 2016 2017 2018 MMUA Overhead Hot Line School 3 people 3,111.00 3,165.00 3,165.00 3,165.00 MMUA Underground School 3 people 3,111.00 3,165.00 3,165.00 3,165.00 MMUA Transformer School 3 people 3,111.00 3,165.00 3,165.00 3,510.00 MMUA Substation Workshop 2 people 2,074.00 2,110.00 2110.00 2,110.00 1st Line Supervision 1 person 300.00 1,470.00 1,47000 1,700.00 Apprenticeship 4 people 3,750.00 1,602.00 1,602.00 2,200.00 MMUA Meter School 2 people 1,940.00 1,940.00 1,940.00 1,940.00 MMUA Locator Workshop 2 people 650.00 720.00 72000 720.00 Regional Workshop 10 people 450.00 650.00 650.00 650.00 Infrared Camera training 1 person 529.00 750.00 GPS 1 person 1,500.00 750.00 750.00 75000 APPA Linemen Rodeo learn 3 people 5,500.00 4,340.00 4,284.00 4,284.00 Cross Training School/Diesel Workshop 2 people 955.00 1,910.00 PCB Training 1 person 1,428.00 1,428.00 Member Information Conf(NISC) 1 person 1,800.00 1,800.00 Additional Training 1,000.00 1,000.00 2,000.00 2,000.00 27,026.00 25,032.00 28,249.00 32082.00 WATER Water Certification Continuing Education 3 people 4,000.00 2,000.00 2000.00 2000.00 Wastewater Certification Continuing Education 3 people 1,00000 1,500.00 1,500.00 1,500.00 1st Line Supervision 1,200.00 1,470.00 Meter School/Training 1 person - Cross Training School 1 person Apprenticeship 1 person Chamber Leadership Program 1 person Additional Training 500.00 1,000.00 2500.00 2,500.00 6,700.00 5,970.00 6,000.00 6,000.00 TECHNICAL SERVICES MMUA Locator Workshop 1 person 1,366.00 695.00 750.00 MMUA Staking Workshop 1 person - 750.00 75000 MMUA Diesel Workshop 1 person 750.00 755.00 750.00 750.00 Engineering seminar 1 person 2000.00 UMMA Meter Workshop 1 person 1,660.00 84250 1,806.00 903.00 CAD Workshops/GPS - 750.00 750.00 ESRI User Conference 1 person 2845.00 Substation School 1 person 890.00 Power Quality training 400.00 750.00 Infrared Camera training - 535.00 700.00 UMMA winter mtg 2 people 850.00 653.00 800.00 UMMA summer mtg 1 person 653.00 400.00 1st Line Supervision 250.00 Electrical Licensing 1 person 360.00 360.00 360.00 Cross Training School 1 person 810.00 890.00 Apprentice Meter Program(2) 2,400.00 2,45000 4,80000 Additional Training 1,000.00 1,000.00 1,000.00 1,000.00 7,826.00 9,797.50 11,472.00 13,088.00 ADMINISTRATION AWWA Water Certification Continuing Education 1,572.50 1,600.00 1,700.00 MRWA Water Certification Continuing Education 500.00 500.00 Wastewater Certification Continuing Education 500.00 500.00 100.00 MV-RS Meter/Software training 1 staff - 650.00 - AWWANationalConference 3,000.00 2100.00 Financial Publishing and Design Software trng 1 staff 1,000.00 1,000.00 Engineering MMUA Annual Summer Meeting 3 staff/5 comm 3,750.00 4,525.00 4,525.00 7,090.00 MMUA Legislative Round-up 2 staff/0 comm 3,200.00 2650.00 1,37000 870.00 APPA Legislative Round-up 2 staff/0 comm 2,793.88 4,650.00 4,650.00 2950.00 or Engineering/Operator Workshop MMUAT&O Conference 4 staff 1,800.00 2,400.00 2,40000 2400.00 MMUA Legal Seminar 250.00 Clerk's Conference 519.00 600.00 950.00 95000 MMUA Leadership Academy 2 staff 1,470.00 3,000.00 6,220.00 APPA E&O Conference 2 staff 6,020.00 4,140.00 4,140.00 APPA National Conference 1 staff/0 comm 4,940.00 1,800.00 1st Line Supervision 2 staff 3,400.00 Member Information Conf(NISC) 2 staff 3,600.00 APPA Training(Mgmt,CS,Fin,Eng,CIP,etc) 7,900.00 5,670.00 2140.00 2500.00 Management Training 2,250.00 2,500.00 3,000.00 5,000.00 Additional Training 1,000.00 1,000.00 1,000.00 1,000.00 31,65688 35,707.50 38,715.00 45,820.00 OFFICE Member Information Conf(NISC) 3 staff 6,200.00 7,800.00 9,000.00 5,400.00 Customer Service 3,500.00 3,500.00 3,500.00 Chamber Leadership Program 1 person 350.00 350.00 350.00 400.00 Financial/Accounting(APA CPA SHRM&General) 2,925.00 Additional Training 1,000.00 1,000.00 6,55a00 11,650.00 13,850.00 13,225.00 SAFETY TRAINING Safe Driver Training 2100.00 2100.00 2,100.00 2,100.00 Hearing Test 500.00 50600 700.00 700.00 MMUA Monthly Safety Meetings 25,250.00 26,600.00 26,600.00 28,85000 27,850.00 29,200.00 29,40000 31,650.00 EDUCATION 3,000.00 3,000.00 3,000.00 3,000.00 110,608.88 120,357.00 130,686.00 144,865.00 Increase 7.7% 8.8% 8.6% 10.8% Page 1 72 ELK RIVER MUNCIPAL UTILITIES DUES/SUBSCRIPTIONS/FEES BUDGET FOR 2018 Budget Budget Budget 2016 2017 2018 MMUA Membership Dues 27,727.68 28,500.00 28,850.00 MMTG Dues 16,000.00 5,942.33 5,942.33 APPA Dues 11,000.00 15,500.00 15,500.00 APPA DEED Program Dues 2,600.00 3,100.00 MCMU Membership Dues 250.00 250.00 - CRC Membership 250.00 250.00 - Rotary 250.00 250.00 300.00 Drug and Alcohol Random Testing 825.00 900.00 961.00 Software Support 132,000.00 135,600.00 135,600.00 Bond Administrative&Management Fees 1,300.00 1,350.00 1,350.00 Miscellaneous 1,000.00 1,000.00 1,000.00 SCADA OSI Fee(GRE) 4,874.00 7,000.00 24,000.00 Increased per agreement review(undercharged previously) 800 Mhz Radio Licensing 2,700.00 2,700.00 3,675.00 Publications 600.00 600.00 387.00 Quarterly MN Dept of Health Water Connection Fee 30,200.00 32,000.00 32,000.00 MRWA Annual Fee 235.00 235.00 250.00 AWWAAnnual Fee (Dues and Updates) 310.00 1,050.00 1,082.00 Annual Report on Water Use-DNR(WTP) 150.00 11,000.00 11,260.00 MPCA Permit Fee-WTP 500.00 345.00 MPCA Permit Fee-Engines 500.00 586.00 Homeland Security(Hazardous Chemical Fee) 700.00 700.00 SUSA Membership 125.00 125.00 Annual Report on Water Use-DNR(Engines) 140.00 140.00 1-94 Chamber Membership 475.00 500.00 Elk River Chamber Membership 500.00 500.00 500.00 Economic Development Association 250.00 295.00 GASB Subscription 250.00 250.00 BNSF Railway Crossings 2,250.00 - ArcGIS Maintenance Support 1,900.00 2,281.00 AutoCAD Maintenance Support 1,590.00 Itron Software for Metering Billing 4,086.77 12,705.00 Did not include hardware and software updates previously Vistapoint Phone System Support 776.00 new in 2017 Charging Station Warranty&Service 1,000.00 new in 2017 Adobe Creative Cloud software 900.00 new in 2017 Border States Electric Barcoding Support 550.00 new with inventory system scanning implementation Resource Training&Solutions membership 190.00 not included previously Munici-pals Membership 25.00 not included previously Survey Monkey 300.00 new in 2017 Mobile Workforce-implementation 2018 tbd tbd App Suite-potential implementation 2018 tbd tbd iVue Connect(one time purchase) 9,000.00 Mosaic(one time purchase) 7,744.00 230,646.68 275,173.10 288,515.33 44.9% 19.3% 4.8% Page 1 73