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4.2. SR 08-16-1999 rei ---\) ( ); ~ll< Item #4.2. MEMORANDUM . TO: River FROM: Mayor & City Council Pat Klaers, City Administrator DATE: August 16, 1999 SUBJECT: Utilities Commission Update Councilmember John Dietz is our city representative on the Elk River Municipal Utilities Commission. At this August 16, 1999, City Council meeting, John is scheduled to provide the council with an update on July and August Utilities activities. Attached for your review are the draft minutes from the August 10, 1999, Utilities Commission meeting. . . 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330. TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 . ELK RIVER MUNICIPAL UTILITIES REGULAR MEETING OF THE ELK RIVER UTILITIES COMMISSION HELD AT THE ELK RIVER MUNICIPAL UTILITIES OFFICE AUGUST 10, 1999 Members Present: President, James Tralle; Vice Chairman, John Dietz; Trustee, George Zabee Staff Present: Bryan Adams, General Manager; Glenn Sundeen, Line Superintendent; Robert McCartney, Water Superintendent; Patricia Hemza, Office Manager Other Employees Present: Steve Nordahl 1. Call meeting to order at 4:00 P.M.. August 10~ 1999 2. Consider Utilities Agenda George Zabee moved to approve the Utilities Agenda, with one addition from Bryan Adams. John Dietz seconded the motion. Motion carried 3-0. . 3. Consider Consent Agenda George Zabee moved to approve the Consent Agenda as follows: 7 -13-99 Minutes July Check Register Financials 5.1 Review Electrical Usage Patterns Bryan Adams reported to the Commission that due to the hot and. humid month of July, ERMU exceeded projections of electric demand and energy. He noted that due to the employees responsible for building, operating, and maintaining a good distribution system there were no problems. The generation plant was requested to run on four occasions in the month of July. The maintenance which has been completed on this facility is exhibiting its worth. 5.2 Review & Consider Special Employee Compensation Two positions were re-evaluated because of additional duties and responsibilities. New (PDQ's) position description questionnaires were completed and evaluated by Hay Management Consultants. Hay recommended point changes and salary adjustments for each position. . Page 2 Regular meeting of the Elk River Utilities Commission August 10, 1999 . George Zabee moved to approve the recommended point adjustment and associated salary adjustment for the Purchasing Clerk, to $15.54/hour. John Dietz seconded the motion. Motion carried 3-0. The second recommendation of point and salary adjustment is for the position of Electronic Technician/Security. Steve Nordahl appeared before the Commission on his own behalf, to speak of his expectations concerning his position. Steve Nordahl responded to questions and comments by the Commission. George Zabee moved to approve the recommended point adjustment for Electronic Technician/Security, and to increase the associated salary adjustment at $1.16 per hour, ~ the recommended rate, position to be reviewed in six months. John Dietz seconded the motion. Motion carried 3-0. 5.3 Review Electric & Water Revenue Projections Staff reviewed cash balances for the Electric and Water Departments, along with revised projections. The 1998 Audit recommended that rates should continue to be monitored regarding increases in cash, most especially in the Water Department. Staff recommends that a reserve/restricted fund be established within the Water Department. . James Tralle moved to establish a restricted Construction/Bond Reserve Fund for the Water Department, with an initial appropriation of $250,000.00, with transfers to be made at appropriate intervals, to the maximum of $1,000,000.00 for the Fund balance. George Zabee seconded the motion. Motion carried 3-0. 6.1 Review & Consider Fall Construction Projects Staff reviewed five Fall Construction Projects with the Commission. 1. Staff requests permission to proceed with plans and specifications for the retrofit of the sand filter for Well #4. George Zabee moved to proceed with plans and specifications by Staff for the retrofit of the sand filter for Well #4 immediately. John Dietz seconded the motion. Motion carried 3-0. . . . . Page 3 Regular meeting of the Elk River Utilities Commission August 10, 1999 2. Staff requests authorization to proceed with plans and specifications for for the installation of two 69kV Breakers at the West Substation Bank #2. John Dietz moved to proceed with plans and specifications for the installation of two 69kV Breakers at the West Substation Bank #2, one breaker to be installed in late fall 1999, and the other breaker installed in the spring of2000. George Zabee seconded the motion. Motion carried 3-0. 3. Future territory acquisition plans were recently discussed with Connexus Energy, with regards to our financial constraints. A reasonable time-table with costs to stay within the $350,000/year range will require the ERMU to construct a feeder for Connexus Energy from Highway 169 east along 198th Avenue. This will enable Connexus Energy to break the acquisition into small areas. John Dietz moved to authorize the construction of a new feeder from Highway 169 east along 198th Avenue, at an estimated cost of $70,000.00. George Zabee seconded the motion. Motion carried 3-0. 4. An electric line truck is scheduled to be replaced in the year 2000. Delivery for the electric line truck is approximately one year, which necessitates the need to prepare specifications this year. John Dietz moved to authorize the preparation of specifications for an electric line truck, for delivery in 2000. James Tralle seconded the motion. Motion carried 3-0. John Dietz moved to authorize Staff to bid the placement of the underground for Trott Brook Farms development, and to award the lowest responsible bidder, if necessary, before the next scheduled September 7, 1999 Commission meeting. George Zabee seconded the motion. Motion carried 3-0. 6.2 Review Progress of Year 2000 Budget Staff advised the Commission that the assembling of year 2000 budget has begun per the arranged schedule. The Travel & Training Budget, and the 10 Year Personnel Projections were presented and discussed. Changes were noted and recorded concerning the Travel & Training Budget. Conversation moved on to the Personnel Projections. The need for an extra line-person or crew was discussed. It is noted that due to the death of June Schantzen, and the return to College by the summer interim employee, Erin Peterson, there is an opening in the office. Page 4 Regular meeting of the Elk River Utilities Commission August 10, 1999 . George Zabee moved to authorize the hiring of a full-time office person. John Dietz seconded the motion. Motion carried 3-0. Other Business The Commission was advised that the Sewer Superintendent for the City of Elk River has resigned, bringing back discussion of a combined Water/Sewer Position. Questions of legality were discussed. The Utility and the City have arranged for legal opinions in this matter. George Zabee suggested to Staff, that an opinion by the Attorney General be arranged. Possible dates for a combined Utility/City meeting were discussed. The next meeting of the Elk River Municipal Utilities Commission will be September 7, 1999 at 4:00 PM. John Dietz moved to adjourn the August 10, 1999 Regular Meeting of the Elk River Municipal Utilities Commission. George Zabee seconded the motion. Motion carried 3-0. The August 10, 1999 meeting of the Elk River Municipal Utilities adjourned at 5:50 PM. . Respectfully submitted, ~45'~<v Patricia Hemza Office Manager . CHECK REGISTER .1 DATE CK# VENDOR AMOUNT DESCRIPTION 07/06/99 25249 JAMES TRALLE 150.00 COMMISSIONERS REIMBURSEMENT 07/09/99 25257 AFFINITY PLUS CREDIT UNION 1,192.29 EMPLOYEE WITHHELD 07/09/99 25258 ORCHARD TRUST 1,612.00 EMPLOYEE WITHHELD 07/09/99 25259 PERA 4,694.90 RETIREMENT 07/09/99 25260 MN DEPT OF MOTOR VEHICLES 1,233.77 TAX/LICENSE FOR NEW PICKUP 07/12/99 25261 ALBERG WATER SERVICES 3,000.00 PARTIAL PMT OF RETAINAGE/WELL 07/12/99 25262 A T& T COMMUNICATIONS 62.10 SERVICES 07/12/99 25264 BEAUDRY CONVENIENCE INC 2.40 PROPANE 07/12/99 25265 BEAUDRY OIL & SERVICE INC 419.60 VEHICLE GASOLINE 07/12/99 25266 BORDER STATES ELECTRIC 53,737.55 ST L TS/CAPACITOR BANKlTERMINALS CONNECTORS/MISC INVENTORY 07/12/99 25267 BRENTESON CONST INC 170.00 WELL #6 PROJECT 07/12/99 25268 BURMEISTER ELECTRIC CO 3,721.94 METERS/CUTOUT/SLEEVES 07/12/99 25269 CITY OF ELK RIVER 1,171.50 USED SHELVING 07/12/99 25270 CITY OF ELK RIVER 601.75 WORKERS COMP DEDUCTIBLE 07/12/99 25271 CITY OF ELK RIVER 31.25 MAP COPIER REPAIRS 07/12/99 25272 CITY OF ELK RIVER 65,713.47 SEWER PAYABLE 07/12/99 25273 CITY OF ELK RIVER 67,590.49 GARBAGE PAYABLE 07/12/99 25274 CITY OF ELK RIVER 20,000.00 TRANSFER 07/12/99 25275 DEHNS FOUR SEASONS 38.02 BAR & CHAIN OIL 07/12/99 25276 DEPT OF LABOR & INDUSTRY 70.00 INSPECTION FEES 07/12/99 25278 ECM PUBLISHERS INC 85.00 ADVERTISING 07/12/99 25279 ED'S FENCE COMPANY 9,170.00 FENCING OF STORAGE AREA AT PLANT 07/12/99 25280 ELK RIVER ACE HARDWARE 180.52 MISC SUPPLIES 07/12/99 25281 ELK RIVER PAINT SUPPLY 105.97 PAINT FOR BASEMENT AT PLANT 07/12/99 25282 ELK RIVER PRINTING 802.43 FORMS . 07/12/99 25283 ELK RIVER TRUE VALUE 25.98 MISC SUPPLIES 07/12/99 25284 FASTENAL COMPANY 98.20 CARRIAGE BOLTS 07/12/99 25285 G & K SERVICES 290.77 MAPS/TOWELS/MA TS 07/12/99 25286 GRA YBAR ELECTRIC 19,445.07 TERMI NA TORtT APES/SLEEVES/ 07/12/99 25287 GREAT RIVER ENERGY 1,587.51 RADIO SET-UP/INSTALLATION 07/12/99 25288 GREAT RIVER ENERGY 250.00 TROUBLE CALLS 07/12/99 25289 HI-LINE UTILITY SUPPLY CO 413.80 DRILL BITS 07/12/99 25291 HYDRO SUPPLY CO 2,258.00 WATER METERS/CONNECTIONS 07/12/99 25292 IDC 62.66 MONITORING 07/12/99 25293 JR TECH AUTOMOTIVE 21.50 VEHICLE REPAIRS 07/12/99 25294 MENARDS 258.25 MISC SUPPLIES 07/12/99 25295 MINNCOM PAGING 900.99 ANNUAL PAGER SERVICES 07/12/99 25296 MINNEGASCO 157.57 NATURAL GAS 07/12/99 25297 MINNEGASCO ACCOUNTS PBLE 238.69 NATURAL GAS 07/12/99 25298 NAPA OF ELK RIVER 90.35 PARTS/SUPPLIES FOR VEHICLE MTCE 07/12/99 25299 NORTHERN 97.98 HEAVY DUTY SERVICE CART 07/12/99 25300 ONE ON ONE COMPUTER 220.06 PUBLICATIONS 07/12/99 25301 PRIME COMMUNITY PUBLISHING 499.00 ADVERTISING 07/12/99 25302 RECO VENTURES, LP 7,603.20 PURCHASED POWER 07/12/99 25303 RESCO 3,804.41 CONNECTORSITERMINAUFUSES/ ARRESTERS/BRACKETS 07/12/99 25304 S & T OFFICE PRODUCTS INC 1,362.03 OFFICE SUPPLIES 07/12/99 25305 SALT CREEK SOFTWARE INC 90.00 COMPUTER SUPPORT 07/12/99 25306 STAR TRIBUNE 391.50 ADVERTISING 07/12/99 25307 SYSTEM CONTROL SERVICES 77.21 WELL MTCE 07/12/99 25308 T & R ELECTRIC 4,787.18 TRANSFORMERS 07/12/99 25309 TERMINAL SUPPLY CO 173.63 NUTS/WA TERS/SCREWSIT APE . 07/12/99 25310 THE WATSON COMPANY 69.29 PAPER GOODS/SUPPLIES 07/12/99 25311 TOTAL TOOL 135.34 ADAPTOR/SOCKETS 07/12/99 25312 UNITED SERVICES GROUP 3,508.97 ENGINEERING SERVICES Page 1 CHECK REGISTER I 07/12/99 CK# VENDOR AMOUNT DESCRIPTION . 07/12/99 25313 US BANK TRUST NATL ASSOC 161.00 98 WATER BOND FEES 07/12/99 25314 US WEST 632.11 SERVICES 07/12/99 25315 WATER LABORATORIES INC 66.00 WATER TESTS 07/12/99 25316 WHEELER ENTERPRISES 22,445.66 WORK DONE ON ENGINES AT PLANT 07/13/99 25317 US BANK, CORPORATE TRUST 24,426.68 98 BOND INTEREST PAYMENT 07/13/99 25318 PAT McBRADY 5,005.04 METER READING/DISC/RECONNECTS 07/14/99 25319 SHERBURNE COUNTY RECORDER 39.00 FILING OF EASEMENTS 07/15/99 25320 A#1 BATTERY SOURCE 115.70 BATTERIES/CASES FOR MOBILE PHONES 07/15/99 25321 ALARM PRODUCTS DIST INC 13,664.50 SECURITY SYSTEM SUPPLIES 07/15/99 25322 ARROW STAR INC 125.09 STACK BOX FOR PLANT 07/15/99 25323 BRENTESON CONST INC 650.00 REPLACE FIRE HYDRANT 07/15/99 25324 BURMEISTER ELECTRIC CO 1,975.29 GLOVES/ELBOWS 07/15/99 25325 CHOUINARD OFFICE PRODUCTS 80.00 REPAIR OF OFFICE MACHINE 07/15/99 25326 CHRISTENSEN UTILITIES INC 3,942.50 UNDERGROUND CONSTRUCTION 07/15/99 25327 CITY OF ELK RIVER 80.17 DIESEL FUEL USAGE 07/15/99 25328 CITY OF ELK RIVER 195.52 UTILITY SHAREIY-2K BROCHURES 07/15/99 25329 CITY OF ELK RIVER 3,150.75 WORKERS COMP INS PREMIUM 07/15/99 25330 CITY OF ELK RIVER 413.41 WORKERS COMP DEDUCTIBLE 07/15/99 25331 ELECTRIC UTILITY SUPPLY CO 453.69 CONTROL SWITCH FOR SUB 07/15/99 25332 GOPHER STATE ONE-CALL 416.50 LOCATES 07/15/99 25333 GORDY'S TRUCK & TRACTOR 201.20 VEHICLE REPAIRS 07/15/99 25334 HAWKINS CHEMICAL 33,137.48 CHLORINE EQUIPMENT FOR WELLS 07/15/99 25335 INTERACTIVE TECHNOLOGIES 22.19 REPAIR SECURITY EQUIP 07/15/99 25336 MMUA 3,992.75 SAFETY COMPLIANCE SERVICES 07/15/99 25337 MN DEPT OF COMMERCE 40.00 NOTARY LICENSE 07/15/99 25338 R.P.SCHROEDER CONST 20,366.95 CABLE PLACEMENT 07/15/99 25339 SALT CREEK SOFTWARE INC 25.00 COMPUTER SUPPORT . 07/15/99 25340 SNAP-ON- TOOLS 210.49 SOCKETS 07/15/99 25341 SOLOMON CORPORATION 2,587.00 TRANSFORMER 07/15/99 25342 STAR TRIBUNE 391.50 ADVERTISING 07/15/99 25343 TERPSTRA,BLACK,BRANDELL 2,647.50 LEGAL SERVICES 07/15/99 25344 WESCO DISTRIBUTION INC 4,064.41 ELBOW ARRESTERS/ANCHORlCONNECTC GLOVESIWIRE/BRACKET 07/20/99 25345 CONNEXUS ENERGY 415,163.01 PURCHASED POWER 07/20/99 25347 MINNESOTA RURAL WATER 10.00 MEETING EXPENSE 07/20/99 25348 ZEHRINGER CONSULTING 2,160.00 CONSULTING SERVICES 07/21/99 25349 BURMEISTER ELECTRIC CO 321 .26 GLOVESITESTING/BRACKETS 07/21/99 25350 ELK RIVER PAINT SUPPLY 105.97 PAINT FOR BASEMENT AT PLANT 07/21/99 25351 ITEN CHEVROLET 74.28 VEHICLE REPAIRS 07/21/99 25352 MARCO CRANE CORPORATION 231.30 REPAIR OF CRANE 07/21/99 25353 MN DEPT OF PUBLIC SERVICE 157.55 ASSESSMENTS 07/21/99 25355 STAR TRIBUNE 362.50 ADVERTISING 07/21/99 25356 UNITED SERVICES GROUP 2,158.94 ENGINEERING SERVICES 07/21/99 25357 WRIGHT-HENNEPIN COOPERATIVE 200.00 OTSEGO SUB-STATION 07/22/99 25361 AFFINITY PLUS CREDIT UNION 1,192.29 EMPLOYEE WITHHELD 07/22/99 25362 ORCHARD TRUST 1,612.00 EMPLOYEE WITHHELD 07/22/99 25363 PERA 4,721.69 RETIREMENT 07/23/99 25364 PETTY CASH 46.11 MISC SUPPLIES/EXPENSE 07/23/99 25365 ELK RIVER MUNICIPAL UTILITIES 7,140.51 UTILITIES 07/26/99 25366 AMERICAN PUBLIC POWER 138.60 ADVERTISING 07/26/99 25367 AT&T WIRELESS 417.90 SERVICES 07/26/99 25368 CLARY BUSINESS MACHINES 69.39 CALCULATOR REPAIR 07/26/99 25369 FORTIS BENEFITS 769.82 DISABILITY 07/26/99 25370 IDC 1,240.00 MONITORING . 07/26/99 25371 RANDY'S SANITATION, INC 275.46 GARBAGE SERVICE 07/26/99 25372 WANDA SELlX 332.81 OFFICE CLEANING Page 2 . CHECK REGISTER . . DATE 07/29/99 07/29/99 CK# 25373 25374 AMOUNT 500.00 502.54 6,801.21 876,906.31 VENDOR LEAGUE OF MN CITIES INS TRUST PRINCIPAL MUTUAL REFUNDS/REIMBURSEMENTS 07/09/99 2066 REGULAR HOURS 45,343.20 28 OVERTIME 875.05 DOUBLE TIME 15 BONUS PAY 3.75 18 STAND-BY 683.24 7 RECONNECT 245.00 GROSS 47,150.24 07/23/99 2069 REGULAR HOURS 45,067.20 42 OVERTIME HOURS 1,399.78 64 BONUS PAY 20.80 DOUBLE TIME 16 STANDBY 609.28 1 RECONNECTS 35.00 GROSS 47,132.06 Page 3 DESCRIPTION DEDUCTIBLE LIFE INSURANCE CHECK REGISTER . JULY 1999 CHECK REGISTER APPROVED BY: ~1 . . Page 4