The URL can be used to link to this page

3.3. SR 08-14-2017Request for Action To Item Number Mayor and City Council 3.3 Agenda Section Meeting Date Prepared by Worksession August 14, 2017 Lori Ziemer, Finance Director Item Description Reviewed by 2018 Budget Discussion Reviewed by Action Requested 2018 budget discussion. Background/Discussion Attached are the preliminary budget worksheets for the following departments along with their 2018 department/division goals. Let staff know if you would like more detail. Engineering -  Personal Services reflect an insurance selection change; overall the budget is consistent with 2017. Parks and Recreation Budgets: Library – The Library Fund is a Special Revenue Fund in which a separate tax levy exists. Our Maintenance of Effort for 2018 will be $69,920, which was the same for 2017.  Contractual Services expects to increase due to a new cleaning contract that will be bid for 2018.  Capital Outlay includes LED parking lot lighting ($20,000) and heavy duty patio furniture ($10,000). Senior Activity Center -  Personal Services reflect an insurance selection change; overall budget consistent with 2017. Parks Maintenance -  Personal Services reflect step increases and an increase in the WC rate for park maintenance employees.  Fuels & Lubes reflect the average actual usage.  Operating Supplies increases for fertilizer; 2017 purchases were early funded out of the 2016 budget. Recreation –  Personal Services reflect the moving of a part-time program position from Rec-Programming to Rec-Admin., but overall the budget is consistent with 2017. Ice Arena -  Ice Rental revenue is projected to increase about $16,000 over 2017.  Personal Services reflect an insurance selection change and a decrease in the WC rate.  Operating Supplies increase is for the purchase of a hot beverage vending machine, otherwise expenditures remain consistent.  Capital Outlay requests are provided in detail on the Arena budget worksheet. Fire & Building Safety: Building Safety -  Office Supplies increases due to a computer replacement.  Capital Outlay is for the purchase of software for permitting, inspection and plan review Code Enforcement -  Office Supplies increases due to a computer replacement. Fire Administration – Includes the positions of Fire Chief, Deputy Chief and Administrative Assistant.  Includes the addition of a Fire Captain position with a total cost of $132,500 ($89,250 personal services and $43,250 additional costs)  Capital Outlay includes a floor scrubber/sweeper that will be used for the garage floor at Station 1 and will be shared with public works, public safety building and WWTP. Fire Operations – Includes the paid on-call firefighters.  The Operating Supplies is adjusted for SCBA bottle replacements ($10,000) and 3 mobile computers for the command vehicles ($6,000).  Capital Outlay consists of the purchase of a turnout gear washer and dryer for Station 1 Emergency Management –  Overall budget is consistent with 2017. Police: Administration –  Personal Services reflects a WC rate increase of about 13% for police officers. Patrol –  Includes the addition of 2 Patrol Officers with a total cost of $213,700 ($150,200 personal services and $63,500 additional costs).  Capital Outlay includes the canine replacement in addition to a vehicle for the 2 additional officers. Investigations –  Conferences/Schools increase is for the tuition reimbursement program for employees offered by the city. Support –  Consistent with 2017. Reserves –  Consistent with 2017. Public Safety Building –  Operating Supplies increase is for the replacement of the break room appliances.  Capital Outlay includes the floor scrubber/sweeper that will be used for the public safety garage floor and will be shared with public works, Fire Station 1, and WWTP. Equipment Replacement Fund (2018-2022) The Equipment Replacement Fund is a section of the Capital Improvement Plan (CIP). The Fund covers replacement of wheeled equipment and vehicles and was established to provide funding and long- range planning for the replacement of equipment. The fund is replenished on an annual basis through charges paid by each general fund department through their operating budgets. The amount charged to each department is allocated based on the amortization of their respective equipment and updated annually. In addition, the fund receives the Local Government Aid (LGA), a portion of the payment in lieu of tax from Elk River Municipal Utilities, interest earnings, and auction proceeds. The replacement cycle is continuously evaluated, based on costs and department use to determine the optimal time to replace vehicles. Enterprise Budgets (proposed): Storm Water – This fund was established to account for storm water activities to ensure compliance with our storm water permit. Currently, there are over 300 ponds that will need maintenance and repairs over time.  5% storm water rate increase is proposed for 2018. Municipal Liquor –  Due to Sunday sales, part-time pay was increased at both Northbound and Westbound.  Credit Card Fees were increased at both stores based on prior years’ actuals. Wastewater –  3% rate increase is proposed for 2018, consistent with prior year’s projections.  Disposal Fee revenue was added for the Landfill’s disposal of their leachate at the WWTP.  Personal Services includes the addition of a Locate Technician for a total cost of $65,550 ($62,900 personal services and $2,650 additional costs).  Capital Outlay items consist of plant improvements, pumps, a pickup and other equipment. Garbage – Residential garbage and recycling program.  Amanda will be proposing the garbage rate structure with Council.  30% of the Environmental Coordinator is allocated to the Garbage budget.  Waste Disposal reflects the GRE tipping fee; in 2016 the fee increased from $64/ton to $75/ton.  Contractual Services is for the garbage hauling contract and is based on customer count and container choice. Garbage hauler rates are increasing 3% for 2018. General Fund Update An update on the overall preliminary General Fund revenue and expenditures is provided in the packet. Financial Impact N/A Attachments  Department Budget Worksheets  Requested Personnel Summary  Capital Outlay Summary  General Fund Summary  Preliminary Tax Impact 2018 BUDGET DETAIL SHEET Dept: Engineering Acct. 4101 PERSONAL SERVICES Regular Pay 2014 Actual 156,982 2015 Actual 162,497 2016 Actual 166,942 2017 2018 Proposed 174,650 Budget 170,400 6/30/17 81,911 4104 PERA 11,318 12,589 12,712 12,800 6,143 13,100 4105 FICA 9,795 10,792 10,550 10,550 4,984 10,850 4107 Medicare 2,291 2,524 2,467 2,450 1,166 2,550 4108 Insurance 11,880 8,294 11,485 7,200 9,192 20,000 4109 Workers Comp 673 719 714 800 410 600 4201 4212 4219 4319 4321 4322 4331 4361 4404 4460 TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Fuels & Lubes Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Other Professional Services Telephone Postage Travel, Conferences & Schools Insurance Equip. Repair & Maint. Services Equipment Replacement Fund transfer TOTAL OTHER SERVICES & CHARGES TOTAL ENGINEERING 192,939 406 197,415 98 204,870 102 204,200 150 103,806 136 221,750 150 704 780 687 1,000 384 1,000 1,348 316 1,815 2,500 1,830 1,500 2,458 3,319 1,194 4,691 2,604 1,520 3,650 4,000 2,350 584 2,650 4,000 1,094 1,454 1,455 1,400 463 1,450 447 248 98 350 184 200 929 580 975 1,500 609 1,650 104 91 87 100 43 100 2,382 100 - 1,800 - 1,500 750 900 1,500 1,500 750 900 9,025 204,422 8,064 206,673 5,635 213,109 10,650 218,500 2,633 108,789 9,800 234,200 Comments: Insurance selection change Computer replacement in 2017 Division Performance Measures & Goals for 2018 Division: Engineering Completed by: Justin Femrite Date: June 5, 2017 Performance Measure 2016 Actual 2417 Estimated 2018 Projected Active Engineering Projects Completed Engineering Projects 14 7 16 9 15 8 Community Improvements Identify opportunities for higher and best use for develop mentlredevelopment Strategic Planning I Increase Asset Management System - City Wide 2018 BUDGET DETAIL SHEET Dept: Library Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Budget 6/30117 Proposed REVENUES 3111 3621 Property Taxes Interest Income 63,375 62,512 59,132 53,650 19,402 54,000 3,895 5,562 7,004 5,500 3,518 6,000 3945 Transfers In - Utilities 29,511 24,711 28,350 28,350 1 28,350 28,350 TOTAL LIBRARY REVENUES 96,781 92,785 94,486 87,500 51,270 88,350 EXPENDITURES PERSONAL SERVICES 4103 Part Time Pa - Library Board minute taking - 105 500 159 500 TOTAL PERSONAL SERVICES 105 500 159 500 SUPPLIES 4201 4219 Office Supplies Operating Supplies 69 90 63 100 - 100 13,273 7,911 7,949 9,650 2,828 9,750 TOTAL SUPPLIES 13,342 8,001 8,012 9,750 2,828 9,850 OTHER SERVICES & CHARGES 4321 4331 4359 4361 4389 4401 4404 4405 4409 4433 Telephone ConferencestSchools Publishing Insurance Utilities Building Repair & Maint Equipment Repair & Maint Cleaning Services Contractual Services Dues/Subscriptions 1,035 1,035 1,099 1,100 550 1,100 614 - - 650 - 650 - - - 1,500 500 1,945 2,043 2,022 2,150 1,023 2,200 31,698 26,705 26,444 29,450 12,773 29,450 36,035 35,851 18,610 16,050 5,147 14,750 377 14 104 250 14 250 23,640 17,842 14,940 15,000 7,470 18,000 11,245 10,924 10,862 11,000 2,950 11,000 60 60 - 100 100 106,649 94,474 74,081 77,250 29,927 78,000 TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 4560 Equipment - - - 10,000 30,000 TOTAL CAPITAL OUTLAY - 10,006 30,000 TOTAL LIBRARY EXPENDITURES 119,991 102,475 82,198 97,500 32,914 118,350 REVENUES OVER ! (UNDER) EXPENDITURES (23,210) (9,690) 12,288 (10,000) 18,356 (30,000) Comments: New cleaning contract for 2018 LED parking lot lights/patio furniture Division Performance Measures $ Goals for 2018 Division: Library Completed by: Robbie Schake Date: June 7, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Circulation: items checked out 267,144 261,790 259,172 Programs: people attending 4,305 5,894 6,250 Door Count: number through door 87,724 (estimate) 88,400 91,000 Division Goal Goal/Obiective Task The Elk River Public Library Board Space: Oversee physical Anticipate scheduled replacements of building wants the library to be a welcoming, maintenance of facility, components/furnishings. engaging environment. promoting access to a space Include foreseen costs in Budget, CIP and Goals documents. for community development. Promote community room use. Grounds: Oversee physicalJi=ollow established plan for grounds maintenance and repair. maintenance of grounds. ISustain past and current beautification efforts. Safety: Promote safety on I Plan and position for future by remaining vigilant in building and library grounds and building. grounds oversight. Promote best possible usage of all library resources, by taking Signage: Focus on community advantage of grounds and building as the learning resources education about grounds and they are. building through signage. Access: Provide enhanced Provide enhanced programming to promote community programming through local involvement and engagement. dollars. Dept: Senior Activity Center Acct. 4101 4103 4104 4105 4107 4108 4109 4219 4321 4322 4331 4361 4389 4401 4404 4409 4433 2018 BUDGET DETAIL SHEET Comments: Insurance selection change 2014 2015 2016 2017 2018 Actual Actual Actual Proposed Budget 6130117 PERSONAL SERVICES Regular Pay Part Time Pay PERA FICA Medicare Insurance Workers Comp 104,578 7,5281 6,087 1,424 19,968 438 111,928 1 2,757 8,662 7,022 1,642 20,292 482 119,511 3,461 9,097 7,404 1,732 21,444 546 124,600 9,750 10,100 8,350 1,950 23,000 650 59,900 4,650 4,493 3,972 929 9,498 428 127,700 10,150 10,350 8,550 2,000 20,950 650 TOTAL PERSONAL SERVICES 140,023 152,785 163,195 178,400 83,870 180,350 SUPPLIES Operating Supplies 9,436 10,9591 15,704 10,750 4,225 10,900 TOTAL SUPPLIES 9,436 10,959 15,704 10,750 4,225 10,900 OTHER SERVICES & CHARGES Telephone Postage Conferences/Schools Insurance Utilities Building Repair/Maint. Equipment Repair/Maint. Contractual Services - Programming Dues/Subscriptions 1,932 1,074 1,261 2,400 639 1,300 3,432 1,668 1,857 3,000 1,225 2,200 1,633 1,678 1,369 3,100 442 3,050 1.2881 1,364 1,315 1,350 646 1,350 10,7081 7,464 19,791 21,300 8,286 22,650 13,3131 15,943 12,547 16,500 6,463 16,700 1,7451 17 129 100 17 100 15,0261 10,069 15,208 11,900 13,545 12,000 541 911 744 800 244 900 49,618 40,188 54,221 60,450 31,507 60,250 TOTAL OTHER SERVICES & CHARGES TOTAL SENIOR CENTER 199,077 203,932 233,120 249,600 119,602 251,500 Comments: Insurance selection change Division Performance Measures & Goals for 2018 Division: Sr. ctivity Center Com feted by: Annette Bonin Date: May 31, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Optional Membership Purchases Activity Center RecTrac Attendance 452 26,431 460 27,000 470 28,000 Division Goal Goal Objective/Task To maintain programs and services that enhance and engage the diverse senior population within the community Continue to engage in senior program needs and requests Continue to enhance communications with seniors regarding senior programs Use the Senior Scene newsletter and other multi -media sources to relay accurate information. Plan and evaluate senior programs and pricing. To provide quality programs within the established budget while increasing awareness to patrons of the costs to provide requested programs and services. 2018 BUDGET DETAIL SHEET Dept: Park Maintenance Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130117 4101 PERSONAL SERVICES Regular Pay 423,701 378,516 429,674 405,150 194,739 431,900 4102 Overtime Pay 3,647 2,338 6,160 6,600 2,430 6,500 4103 Part Time Pay 68,474 77,844 33,510 68,250 21,903 68,250 4104 PERA 30,988 28,351 30,603 30,900 14,737 32,900 4105 FICA 29,534 28,484 27,354 29,250 12,810 30,900 4107 Medicare 6,907 6,662 6,294 6,900 2,990 7,250 4108 Insurance 59,364 56,451 75,851 79,300 38,191 78,850 4109 Workers Comp 10,831 11,128 11,554 12,250 11,486 16,800 4110 Re-employment Compensation 2,923 3,962 2,836 1 2,225 4212 4217 4219 4221 4321 4322 4331 4361 4389 4401 4404 4409 4415 4460 TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Uniform Allowance Operating Supplies Equipment Parts TOTAL SUPPLIES OTHER SERVICES & CHARGES Telephone Postage Conferences/Schools Insurance Utilities Building Repair & Maintenance Equipment Repair & Maintenance Contractual Services Equipment Rental Equipment Replacement Fund transfer TOTAL OTHER SERVICES & CHARGES TOTAL PARK MAINTENANCE 636,369 42,5561 593,736 34,827 623,836 21,551 638,600 25,000 301,511 7,989 673,350 30,050 3,549 3,045 3,168 3,8001 1,471 3,800 78,491 102,536 92,947 97,000 38,892 116,550 33,267 26,640 22,093 27,000 8,859 27,000 157,863 4,637 167,048 3,980 139,759 2,177 152,800 5,050 57,211 1,533 177,400 4,700 93 126 87 100 - 100 4,312 6,480 4,053 4,800 1,394 3,350 24,857 29,909 31,118 33,500 16,426 33,500 42,848 45,970 64,458 76,000 15,724 76,500 260 307 4,218 2,000 3,450 3,000 11,408 28,051 12,512 16,500 2,030 20,000 29,696 41,502 48,570 45,160 6,509 44,200 13,594 15,189 22,519 22,200 10,133 24,200 51,100 50,950 48,850 51,300 25,650 53,500 182,805 977,037 222,464 983,248 238,562 1,002,157 256,550 1,047,950 82,849 441,571 263,050 1,113,800 Comments: Step increases - no union adj, WC rate increase Based on average usage Fertilizer - 2017 purchases funded in 2016 Ball field light replacementstrepairs Division Performance Measures & Goals for 2018 Division. Parks Maintenance Completed by: Tim Sevcik Date: June 1, 2017 Performance Measure 2017 Actual 2018 Estimated 2019 Projected City Parks maintained 40 41 41 Conservation Area Maintained 1 1 1 Athletic Fields maintained 18 18 18 Court Surfaces Maintained 19 19 19 Playgrounds maintained 17 17 17 Miles of sidewalks maintained (plowed) 33.5 33.5 33.5 Miles of paved trails maintained 32 32.7 32.7 Miles of grass trail 11 11 11 Miles of mtn. bike trails 7 7 7 Acreage mowed -parks, blvds, medians, etc. 253 254 254 City building grounds maintained 4 4 4 Park acres maintained 1392 1398 1398 Division Goal Goal Objective/Task Evaluate turf needs on a regular basis and adjust through Maintain athletic fields to National Recreation and Parks Association proper irrigation, fertilizer, and weed control. Conduct "A" standard inspections of comfort amenities to include restrooms, shelters and concessions. Maintain a safe park and recreation system Conduct preventative maintenance and safety inspection program utilizing certified inspectors Conduct maintenance and improvements to landscapes, irrigation Develop maintenance programs for routine maintenance systems and park amenities. of facilities, amenities, turf and landscapes. Maximize life expectancy and maintain highest level of aesthetics Develop a system to forecast future needs and replacements Continue forest health efforts with Sherburne SWCD and Implement forest health management plan implement program for disease and hazard tree abatement. Maintain green space to highest level of aesthetics Support Elk River's beautification goal by seeking new innovations and sustainable designs and materials. 2018 BUDGET DETAIL SHEET Dept: Recreation -Administration Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Budget 6130117 Proposed 4101 PERSONAL SERVICES Regular Pay 278,503 286,666 295,809 304,750 145,894 313,900 4102 Overtime Pa - 70 337 - 1,374 - 4103 Part Time Pay 47,737 46,280 48,329 51,150 23,298 93,000 4104 PERA 23,551 25,751 26,234 26,700 12,804 30,500 4105 FICA 19,227 20,453 20,789 22,050 10,120 25,250 4107 Medicare 4,497 4,783 4,862 5,150 2,367 5,900 4108 Insurance 39,888 39,257 39,408 41,700 21,048 45,000 4109 Workers Comp 3,200 3,027 3,331 3,900 3,033 3,500 4219 4321 4322 4331 4349 4361 4389 4401 4404 4433 TOTAL PERSONAL SERVICES SUPPLIES Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Telephone Postage ConferenceslSchools Advertising/Marketing Insurance Utilities Building Repair & Maint. Equipment Repair & Maint Dues/Subscriptions TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION ADMINISTRATION 416,603 14,5131 426,287 18,519 439,099'i 10,517 455,400 8,600 219,938 6,7721 517,050 10,050 14,513 6,350 18,519 5,402 10,517 591 8,600 6,750 6,772 1,338 10,050 3,450 5,258 4,753 4,961 5,300 523 5,300 8,780 7,954 6,369 8,850 1,766 8,850 24,126 23,220 31,779 33,200 6,532 33,200 362 383 402 450 214 450 5,727 4,840 7,964 11,300 4,433 8,500 16,545 14,068 13,7451 17,200 7,048 17,200 15,375 7,683 8,9161 8,600 6,493 8,800 2,255 2,330 2,5.551 2,300 2,290 2,600 84,778 515,894 70,633 515,439 77,282 526,898 93,950 557,950 30,637 257,347 88,350 615,450 Comments: Moved program position from Rec.-Programming Computer replacement Decreased based on past actuals 2018 BUDGET DETAIL SHEET Dept: Recreation - Proarammina Acct. 4102 PERSONAL SERVICES Overtime Pay 2014 Actual 578 2015 Actual 254 2016 Actual 169 2017 2018 Budget - 6130117 - Proposed - 4103 Part Time Pay 77,232 68,643 66,750 82,000 31,036 43,000 4104 PERA 1,682 515 1,900 1,065 4105 FICA 4,943 4,306 4,217 5,100 1,924 2,200 4107 Medicare 1,156 1,007 986 1,200 450 650 4108 Insurance - 61 - - 4219 4409 4412 4438 TOTAL PERSONAL SERVICES SUPPLIES Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Contractual Services Building Rent Credit Card Fees TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION PROGRAMMING 85,591 19,4681 74,786 24,316 72,122 20,204 90,200 25,000 34,475 1,554 45,850 25,000 19,468 51,140 24,316 53,690 20,204 51,447 25,000 54,000 20,642 25,000 55,000 1,173 1,288 1,828 1,650 587 1,900 2,867 2,998 3,183 3,600 1,786 3,600 55,180 160,239 57,976 157,078 56,458 148,784 59,250 174,450 23,015 57,490 60,500 131,3501 Comments: Moved program position to Rec.-Admin. Division Performance Measures & Goals for 2018 Division: Recreation Completed by: Steve Benoit Date: June 5, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected YMCA Hourly Gym Use 22 24 24 Number of Community Events 37 38 40 Recreation Class Participants 27,348 28,000 28,500 Division Goal Goal Objective/Task Develop recreation program plan to deliver program To meet and deliver recreation opportunities and services to support services desired by the community in an effective the health of the community. manner. Add/discontinue programs as necessary. Utilize program cost/benefit analysis, trend analysis, and surveys. To provide recreation facilities that meet the needs of the Continue to evaluate recreation facilities that are under community. review and make appropriate adjustments as necessary. To enrich services offered to the public as well as the lives of Enhance City -Wide Volunteer Program. volunteers. To enhance recreation to the public by fostering relationships with Research potential program collaborations with other other similar mission driven organizations. organizations. 2018 BUDGET DETAIL SHEET Dept: Ice Arena Acct. 2014 Actual 2415 Actual 2016 Actual 2017 Budget 6130117 2018 Proposed 3464 3465 3466 3468 3469 3622 3475 3482 3626 3791 3629 3621 4101 REVENUES: Ice Rental Admissions Dry Floor Events Skate Sharpening Other Sales Vending Machines Building Rent Advertising Fee Contributions ATM Revenue Miscellaneous Interest Income TOTAL REVENUES - ICE ARENA EXPENDITURES: PERSONAL SERVICES Re ular Pav 513,114 540,541 549,943 540,150 229,622 556,000 22,502 26,229 24,272 26,500 12,580 24,500 13,858 15,153 20,790 1 22,000 12,216 22,500 3,526 3,206 2,586 4,30D 1,645 2,600 2,813 2,569 3,273 3,900 1,461 3,700 14,980 15,360 14,076 15,000 7,557 17,250 2,600 2,600 3,800 2,600 3,600 20,433 24,677 18,010 22,400 1,530 18,000 5,752 5,850 5,435 6,100 41100 5,900 331 234 144 300 200 11,370 27,600 2,770 4,754 6,204 4,500 5,041 5,000 614,049 641,173 676,133 647,750 275,752 171,592 145,170 169,172 1 185,050 90,051 659,450 194,800 4102 Overtime Pay 1,920 4103 Part Time Pay 64,135 72,256 70,812 62,400 37,097 72,600 4104 PERA 15,400 15,525 17,120 18,550 10,091 21,300 4105 FICA 14,201 13,862 15,196 15,400 7,672 16,050 4107 Medicare 3,321 3,242 3,554 3,650 1,796 3,800 4108 Insurance 24,784 20,296 24,304 27,250 15,225 33,250 4109 Workers Comp 4,067 3,148 2,408 10,050 1 3,080 6,100 4110 Re-employment Compensation 93 19 1,603 4212 4217 4219 4255 4259 4319 4321 4322 4331 4359 4361 4389 4401 4409 4415 4433 4520 4560 TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Uniform Allowance Operating Supplies Soft Drinks/Misc. Other Merchandise For Resale TOTAL SUPPLIES OTHER SERVICES & CHARGES Professional Services Telephone Postage Conferences/Schools Publishing Insurance Utilities BuildinglEquipment Repair & Maint. Contractual Services Equipment rental Dues/Subscriptions TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Buildings & Structures Expand Locker room # 5 Replacement of Ice plants Modify Refrigeration Room Water Heater in Boilers roam Replace Inferred healing in barn Equipment Floor Scrubber TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES - ICE ARENA REVENUES OVERT(UNDER) EXPENDITURES - ICE ARENA 299,513 236 273,499 271 302,585 299 322,350 300 166,615 347,900 138 350 212 753 735 850 475 _ 900 67,496 46,057 37,714 50,800 27,048 58,100 6,614 1 8,579 7,011 8,650 2,610 7,400 758 697 1,194 900 32 1,200 75,316 56,357 46,953 61,500 30,303 67,950 10,223 1,978 1,953 1 1,291 3,450 1 1,465 3,100 130 174 121 150 71 150 2,128 425 1,450 1,950 1,044 2,450 4,480 5,252 4,757 5,400 1,372 5,600 4,577 4,695 4,546 4,950 2,259 4,950 150,416 152,172 139,887 168,700 65,335 174,700 21,037 115,650 26,426 42,700 20,411 52,000 1,591 1,716 2,870 2,700 64 2,750 2,240 1 2,775 2,726 3,700 1,363 4,550 245 245 245 300 270 1 400 168,822 285,057 184,321 234,000 103,877 250,650 52,790 - - 110,500 - 2,666,850 10,000 2,200,000 425,000 10,000 21,850 - 127,835 - 10,000 10,000 52,790 127,835 110,500 - 2,676,850 616,441 742,748 533,859 728,350 300,795 3,343,350 (2,392) (101,575) 142,274 (80,600) (25,043) (2,683,904] Comments: Insurance selection change WC rate decrease Not beverage vending machine 2018 BUDGET DETAIL SHEET Dept: Ice Arena - Hockev Comments: 2014 2015 2016 2017 2018 Acct. Actual I Actual Actual Proposed Budget 6130/17 REVENUES: 3461 Recreation Fees 45,165 38,7081 41,571 39,900 36,231 42,000 TOTAL REVENUES - HOCKEY 45,165 38,708 41,571 39,900 36,231 42,000 EXPENDITURES: PERSONAL SERVICES 4103 Part Time Pa _ _ 850 _ _ 4105 FICA - - 50 - TOTAL PERSONAL SERVICES 900 SUPPLIES 4219 Operating Supplies 14,303 14,272 12,440 12,600 7,906 13,600 TOTAL SUPPLIES 14,303 14,272 12,440 12,600 7,906 13,600 OTHER SERVICES & CHARGES 4359 Publishing 50 - 600 4409 Contractual Services 5,080 3,980 3,306 5,200 2,196 5,200 4438 Credit card fees 2,431 2,549 2,095 3,000 1,930 3,050 TOTAL OTHER SERVICES & CHARGES 7,511 6,529 5,401 8,250 4,126 8,850 TOTAL EXPENDITURES - HOCKEY 21,814 20,801 17,841 21,750 12,032 22,450 REVENUES OVER1(UNDER) EXPENDITURES - HOCKEY 23,351 17,907 23,730 18,150 24,199 19,550 Comments: 2018 BUDGET DETAIL SHEET Dept: Ice Arena - Skatinq ^omments: 2014 2015 2016 2017 2018 Acct. Actual Actual Actual Proposed Budget 6130117 REVENUES: 3461 Recreation Fees 33,710 26,875 28,546 27,200 14,950 32,000 3465 Admissions 3,113 2,371 2,999 2,750 2,983 2,900 3629 Miscellaneous 2,307 384 750 - 176 TOTAL REVENUES - SKATING 39,130 29,630 32,295 29,950 18,109 34,900 EXPENDITURES: PERSONAL SERVICES 4103 Part Time Pay 6,566 8,340 9,266 10,200 3,707 10,200 4104 PERA 128 70 - 500 - 4105 FICA 425 522 583 650 230 650 4107 Medicare 99 122 136 150 54 150 TOTAL PERSONAL SERVICES 7,218 9,054 9,985 11,500 3,991 11,000 SUPPLIES 4219 Operating Supplies 2,9461 3,321 3,987 5,250 2,275 4,300 TOTAL SUPPLIES 2,946 3,321 3,987 5,250 2,275 4,300 OTHER SERVICES & CHARGES 4359 Publishing 1 509 1,200 - 1,750 4409 Contractual Services 602 150 774 1,600 350 1,500 4438 Credit card fees 915 1,139 1,883 1,100 350 1,100 TOTAL OTHER SERVICES & CHARGES 1,517 1,289 3,166 3,900 700 4,350 TOTAL EXPENDITURES - SKATING 11,681 13,664 17,138 20,650 6,966 19,650 REVENUES OVERI(UNDER) EXPENDITURES - SKATING 27,449 15,966 15,157 9,300 11,143 15,250 ^omments: 2018 BUDGET DETAIL SHEET Dept: Ice Arena -Concessions Comments: 2014 2015 2016 2017 2018 Acct• Actual Actual Actual Proposed Budget 6130117 REVENUES: 3467 Concessions 73,445 80,081 77,204 81,600 43,136 84,000 TOTAL REVNUES - CONCESSIONS 73,445 80,081 77,204 81,600 43,136 84,000 EXPENDITURES: PERSONAL SERVICES 4103 Part Time Pay 16,838 21,069 20,262 1 21,300 9,446 21,300 4104 PERA - - 10 - 13 4105 FICA 1,047 1,352 1,316 1,300 586 1,300 4107 Medicare 245 316 308 300 137 300 TOTAL PERSONAL SERVICES 18,130 22,737 21,896 22,900 10,182 22,900 SUPPLIES 4219 Operating Supplies 1,5241 2,096 883 2,400 1,080 5,850 4259 Other Merchandise For Resale 31,485 32,981 30,118 31,500 16,069 31,500 TOTAL SUPPLIES 33,009 35,077 31,001 33,900 17,149 37,350 TOTAL EXPENDITURES - CONCESSIONS 51,139 57,814 52,897 56,800 27,331 60,250 REVENUES OVER/(UNDER) EXPENDITURES - CONCESSIONS 22,306 22,267 24,307 24,800 15,805 23,750 Comments: 2018 BUDGET DETAIL SHEET Dept: Ice Arena Summary Acct. i No. Explanation/Detail of Supplies or Services 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130117 REVENUES: Ice Arena 614,049 641,173 676,133 647,750 275,752 659,450 Hockey 45,165 1 38,708 41,571 39,900 36,231 42,000 Skating 39,130 29,630 32,295 29,950 18,109 34,900 Concessions 73,445 80,081 77,204 81,600 43,136 84,000 TOTAL REVENUES 771,789 789,592 827,203 799,200 373,228 820,350 EXPENDITURES: ICE ARENA Personal Services 299,513 273,499 302,585 322,350 166,615 347,900 Supplies Other Services & Charges Capital Outlay 75,316 188,822 52,790 56,357 285,057 127,835 46,953 184,321 61,500 234,000 110,500 30,303 103,877 67,950 250,650 2,676,850 TOTAL ICE ARENA 616,441 742,748 533,859 728,350 300,795 3,343,350 HOCKEY Personal Services - - - 900 - - Supplies 14,303 14,272 12,440 12,600 7,906 13,600 Other Services & Charges 7,511 6,529 5,401 8,250 4,126 8,850 TOTAL HOCKEY 21,814 20,801 17,841 21,750 12,032 22,450 SKATING Personal Services 7,218 9,054 9,985 11,500 3,991 11,000 Supplies 2,946 3,321 3,987 5,250 2,275 4,300 Other Services & Charges 1,517 1,289 3,166 3,900 700 4,350 TOTAL SKATING 11,681 13,664 17,138 20,650 6,966 19,650 CONCESSIONS Personal Services 18,130 22,737 21,896 22,900 10,182 22,900 Supplies 33,009 35,077 31,001 33,900 17,149 37,350 TOTAL CONCESSIONS 51,139 57,814 52,897 56,800 27,331 60,250 TOTAL EXPENDITURES 701,075 835,027 621,735 827,550 347,124 3,445,700 REVENUES OVERI(UNDER) EXPENDITURES 70,714 (45,435) 205,468 (28,350) 26,104 (2,625,350) Comments: Division Performance Measures & Goals for 2018 Division: Ice Arena Completed by: Rich Czech Date: July 14, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Ice Hours 4582.75 4575.75 4600 Break Away Participants 261 280 300 Learn to Skate Participants 300 320 370 Open Skate Participants 1350 1400 1450 Open Hockey Participants 2589 2650 2700 Division Goal Goal Ob'ectiveffask Increase participants in the Learn to Skate Program. Work with Youth Hockey and the Skate Club to attract their skaters to our program. To bring the renovation of the Arena to a completion. To Prepare for Arena renovations with City Staff and Council install a new Ice Plant to curtail the concern of losing the ice and its revenue. The current Ice Plants are over 35 years old and are Maintain the current Ice Plants until it can be replaced beyond their life expectancy. The Olympic rink is being monitored closely for refrigeration leaks and will most likely needs repairs 2018 BUDGET DETAIL SHEET Dept: Building Safety Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130117 4101 PERSONAL SERVICES Regular Pay 411,264 450,359 455,029 465,650 218,071 477,300 4102 Overtime Pa - 238 - - 74 - 4103 Part-time Pay 17,195 3,627 475 - 5,246 4104 PERA 36,636 41,166 41,293 41,600 19,711 42,650 4105 FICA 21,054 22,768 21,904 24,100 10,528 24,700 4107 Medicare 5,908 6,372 6,161 6,750 2,935 6,900 4108 Insurance 54,288 71,092 79,056 83,500 41,938 86,900 4109 Workers Camp 1,804 1,974 1,956 2,250 1,193 1,800 4201 4212 4217 4219 4321 4322 4331 4361 4404 4433 4460 4560 TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Fuels & Lubes Uniform Allowance Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Telephone Postage Travel, Conferences/Schools Insurance Equipment Repair & Maint Dues/Subscriptions Equipment Replacement Fund transfer TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Equipment Permitting/Inspection/Plan Review Software 548,149 5,219 597,596 6,102 605,874 5,950 623,850 3,000 299,696 459 640,250 4,200 9,915 8,490 6,555 6,000 2,618 7,200 1,683 1,597 1,770 1,750 14 1,750 6,627 12,618 6,955 9,650 3,734 7,250 23,444 4,083 28,807 4,564 21,230 2,958 20,400 5,350 6,825 1,861 20,400 4,600 606 4141 336 700 189 350 3,581 3,278 3,618 4,150 1,142 4,150 516 455 501 450 278 600 5,634 2,465 2,474 5,000 3,547 3,500 2,044 1,611 1,660 2,000 1,446 1,600 3,250 2,900 3,250 3,400 1,700 3,000 19,716 - 15,687 - 14,797 - 21,050 10,163 - 17,800 95,000 TOTAL CAPITAL OUTLAY TOTAL BUILDING SAFETY 591,309 642,090 - 641,901 665,300 316,6841 95,000 773,450 Comments: WC rate decreased Computer replacement Based on average usage Division Performance Measures & Goals for 2018 Division: Fire & Building Safety Completed by: Bob Ru recht Date: May 31, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected New Residential Permits 75 To Date 33 est. 85 90 Total All Permits 1804 To date 790 est. 2100 2500 Total Inspections 5423 To date 2531 est. 6200 7200 Total Fire Inspections 56 To date 32 est. 60 60 Division Goal Goal Objective/Task Utilize technology related to the plan review and permit Provide customer friendly service in an efficient and timely manner process that will reduce turnaround time and provide lefficiences in storage and data retrieval. Ensure life safety of housing and commercial building stock Administer the building codes in a consistent and fair manner to ensure life safety for occupant and structural integrity of buildings. ;ontinue to stay informed and educated to ensure proper uilding techniques. D a V DOCUMENT MANAGEMENT I ELECTRONIC PLAN REVIEW I MOBILE INSPECTIONS ELECTRONIC PLAN REVIEW SOFTWARF MEASURE, MARKUP, AND STAMP COLLABORATIVE WORK SPACES DOCUMENTS AND CONCURRENT PLAN REVIEW No need for paper when you can review Share comments, concerns, and digitally. Get accurate measurements down to correspondences easily between review teams an inch, right from your desktop! Make and applicants alike. markups or stamps customized to your review needs. INTELLIGENT COMMENT LIBRARY AUTOMATIC ARCHIVING Save common comments for use again and Once a project is entered into the system, it is again. Navigate directly to the code book or accessible at any point; including all working ordinance to include the specific language you documents, notes, and data that went along want to reference. with it. CALCULATE AND COLLECT FEES BUILT-IN AND AD-HOC ONLINE REPORTING Using information provided by the applicant, When you have data at your fingertips, it's fees can be auto -generated and added to the easy to track projects throughout their life project for online collection, making your cycle. You can also identify bottlenecks and review time shorter and more efficient. problem areas early, using data to find a viable solution. CALL: 520-319-0988 1 EMAIL: I VISIT: WWW.IDTPLANS.COM WHY CHOOSE U >.T EXPERT INTEGRATIONS I ABOUT US Our flexible approach to software allows us to adapt to your W For nearly twenty years, idtPlans has unique needs. From financial software, to GIS systems, to 3`d been the leader in electronic plan part archival solutions, we've got you covered. review systems for municipalities. We know that every agency has ESRI ArcGIS Cityworks their own unique challenges and Microsoft RDFS Hanson processes, and we are dedicated to Bluebeam Laserfiche providing a flexible and open Adobe Authorize.net architecture to our clients. Schedule Once Fire RMS ...and many morel With more than 35, 500 users across 100,000 projects, and spanning 45 SECURE AND RELIABLE jurisdictions in 13 states; idtPlans helps your team work smarter by Never lose a document again with our fully -hosted redundant providing a complete suite of review platform. idtPlans is compliant with the rigorous services, including: document retention requirements set forth for government entities. Workflow Management Project Tracking PCI Compliant Security Reporting Comprehensive Disaster Recovery Document Management Fully Hosted Solution When it comes to experience, UNLIMITED SUPPORT guidance, and recommendations for best practices, idtPlans is the clear We provide unlimited support to administrators, reviewers, choice. and applicants alike. Spend your time reviewing plans, not acting as tech support. CALL: 520-319-0988 1 EMAIL: VISIT WWW.IDTPLANS.COM 2018 BUDGET DETAIL SHEET Dept: Code Enforcement Acct 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130117 4101 PERSONAL SERVICES Regular Pay 67,834 69,197 70,621 72,050 34,640 73,850 4104 PERA 4,9091 5,363 5,378 5,400 2,598 5,550 4105 FICA 4,345 4,583 4,608 4,500 2,218 4,600 4107 Medicare 1,016 1,072 1,078 1,050 519 1,100 4108 Insurance 3,600 3,600 3,600 3,600 1,827 3,650 4109 Workers Comp 292 306 302 350 173 250 4212 4217 4219 4321 4322 4331 4361 4460 TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Uniform Allowance Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Telephone Postage Conferences/Schools Insurance Equipment Replacement Charge TOTAL OTHER SERVICES & CHARGES TOTAL CODE ENFORCEMENT 81,996 1,772 84,121 1,5191 85,587 1,213 86,950 2,000 41,975 514 89,000 1,750 - 248 217 350 - 350 859 352 695 950 - 3,250 2,631 8921 2,119 953 2,125 720 3,300 850 514 149 5,350 850 1,5851 1,035 1,028 1,750 466 1,750 5201 140 770 700 - 800 1281 113 98 100 43 100 800 950 - 900 3,925 88,552 3,191 89,431 2,616 90,328 3,400 93,650 658 43,147 4,400 98,750 Comments: Computer replacement Division Performance Measures & Goals for 2018 Division: Code Enforcement Completed by._ T. John Cunningham, Fire Chief Date: July 11, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Inspections completed 315 300 300 Signs removed 764 700 650 Division Goal Goal Objective/Task Provide thorough, fair, and consistent enforcement of Elk River ordinances to protect the well-being, health, and safety of the community and to Promptly respond to and investigate complaints and concerns; provide for the long-term sustainability of the city's housing and commercial conduct targeted code enforcement action as directed. stock. Continue community outreach and proactive messaging; Community education and outreach, complete website; enhance social media footprint; engage community groups. 2018 BUDGET DETAIL SHEET Dept: Fire -Administration Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130117 4101 PERSONAL SERVICES Regular Pay 130,445 196,200 233,889 246,050 116,638 329,200 4103 Part-time Pay 24,594 3,855 - 4104 PERA 21,0601 32,170 35,037 36,150 17,1751 43,150 4105 FICA 1,522 972 2,4871 2,650 1,3331 7,250 4106 Other Retirement Contributions 30,000 30,000 30,000 30,000 30,000 4107 Medicare 2,142 2,842 3,285 3,550 1,622 4,750 4108 Insurance 11,330 24,253 29,842 30,950 14,032 37,300 4109 Workers Comp 9,843 8,053 9,091 9,650 7,877 _ 11,850 4110 Unemployment Insurance - 60 4201 4212 4217 4219 4221 4319 4321 4322 4331 4359 4361 4389 4401 4404 4433 4460 4560 TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Fuels & Lubes Uniform Allowance Operating Supplies Equipment Parts TOTAL SUPPLIES OTHER SERVICES & CHARGES Professional Services Telephone Postage Conferences/Schools Publishing Insurance Utilities Building Repair & Maint Equipment Repair & Maint Dues/Subscriptions Equipment Replacement Fund transfer TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Equipment Floor scrubber/sweeper (1 /4 share of $61,000) Vehicle TOTAL CAPITAL OUTLAY TOTAL FIRE ADMINISTRATION 230,936 3,983 298,405 7,991 343,631 3,089 359,000 2,950 158,677 757 463,500 1,950 2,454 4,576 3,866 3,900 1,927 4,500 2,346 1,880 6,312 3,500 776 2,150 1,511 2,950 1,200 1,319 1,000 687 285 - 500 500 10,981 9,87$ 14,732 2,300 16,217 5,659 12,050 5,000 4,779 10,100 7,500 2,9561 3,547 3,108 2,750 1,362 3,300 3471 530 705 650 501 650 3,2551 8,173 2,161 4,250 4,944 7,400 451 408 609 750 - 750 11,044 11,333 10,588 9,8001 4,777 9,800 12,463 9,279 16,664 17,750 9,749 16,250 4,862 7,103 10,093 7,500 1,865 10,000 7,144 3,937 986 2,950 375 3,450 1,066 1,511 1,834 2,100 2,007 2,100 42,400 38,550 53,800 56,500 28,250 65,000 95,460 337,377 86,671 - 399,808 106,207 466,055 110,000 481,050 53,830 217,286 126,200 55,250 15,250 40,000 55,250 655,050 Comments: Includes Captain position WC rate increased Shared with PW, PS Building, WWTP Captain position $132,500 - Captain position 2018 BUDGET DETAIL SHEET Dept: Fire - Operations Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130117 PERSONAL SERVICES 4103 Part-time Pay 141,642 167,060 170,752 188,700 78,857 188,700 4105 FICA 7,884 9,357 10,278 11,700 4,730 11,700 4107 Medicare 1,844 2,188 2,404 2,750 1,131 2,750 4109 Workers Comp 25,747 29,184 32,381 29,000 26,960 38,750 TOTAL PERSONAL SERVICES 177,117 207,789 215,815 232,150 111,678 241,900 SUPPLIES 4201 4212 4217 4219 4221 Office Supplies Fuels & Lubes Uniform Allowance Operating Supplies Equipment Parts 2,258 4,001 145 300 75 300 8,402 7,796 6,601 7,200 2,234 7,800 7,773 11,019 9,376 8,600 2,203 9,000 82,242 96.287 61,972 76,950 35,678 91,150 5,279 10,195 16,461 9,400 3,969 10,000 TOTAL SUPPLIES 105,954 129,298 94,555 102,450 44,159 118,250 OTHER SERVICES & CHARGES 4321 4331 4404 4409 Telephone Conferences/Schools Equipment Repair & Maint Contractual Services 2,447 2,518 4,284 4,400 1,730 4,400 19,3071 21,725 15,055 19,700 5,475 20,750 31,061 30,936 39,039 35,200 20,941 35,200 9,168 8,350 5,947 6,300 6,313 6,300 TOTAL OTHER SERVICES & CHARGES 61,983 63,529 64,325 65,600 34,459 66,650 CAPITAL OUTLAY 4560 Equipment Turnout Gear Extractor Hose/Gear Dryer Station 1 - - - - 15,000 - - - 10,000 TOTAL CAPITAL OUTLAY - 25,000 TOTAL FIRE OPERATIONS 345,054 400,616 374,695 400,200 190,296 451,800 Comments:. WC rate increase SCBA bottles/vehicle tablets Division Performance Measures & Goals for 2018 Division: 2310 - Fire Administration Completed by: T. John Cunningham, Fire Chief Date: June 5, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Division Goal Goal Objective/Task Continue short and long range strategic planning of the department Update strategic plan, taking into consideration station study. Continue success of social media campaigns; update Enhance community outreach and education printed materials and brand according to city's plan; provide for more education rather than enforcement opportunities across all divisions. Implement paperless system for FABS; evaluate current Evaluate technology RMS/data systems for operations divisions; implement pre -incident planning. 207$ BUDGET DETAIL SHEET Dept: Emergency Management Acct• 4219 4331 4389 4404 4433 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Conferences/Schools Utilities Equipment Repair & Maint Dues/Subscriptions TOTAL OTHER SERVICES & CHARGES TOTAL EMERGENCY MANAGEMENT 2014 Actual 17,907 2015 Actual 6,664 2016 Actual 8,460 2017 2018 Proposed 7,500 Budget 7,200 6130117 1,685 17,907 - 6,664 125 8,460 784 7,200 10,400 1,685 - 7,500 8,100 1,054 1,035 4,166 4,500 2,048 4,200 1,907 1,388 4,719 4,950 645 6,950 705 260 250 260 250 2,961 20,868 3,253 9,917 9,929 18,389 20,100 27,300 2,953 4,638 19,500 27,000 Comments• Move siren Division Performance Measures & Goals for 2018 Division: 2330 - Emergency Management Completed by: T. John Cunningham, Fire Chief Date: June 5, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Division Goal Goal Ob'ectivelTask Ensure adequate public warning in the event of a weather Continue evaluation, maintenance, and upkeep of emergency. outdoor warning siren system; relocate siren on US Highway 10; send maintenance personnel to training. Ensure public safety at large outdoor community events. Evaluate increase in outdoor events and the risk to public safety; implementlsuggest plans as necessary. Provide training Conduct coordinated exercise with Sherburne County. 2018 BUDGET DETAIL SHEET Dept: Police - Administration Acct. 4101 PERSONAL SERVICES Regular Pa 2014 Actual 379,816 2015 Actual 341,541 2016 Actual 366,135 2017 2018 Proposed 382,900 Budget 372,800 6130117 151,657 4102 Overtime Pa Sr. Admin. Asst. - - 60 2,500 - 2,500 4104 PERA 49,910 52,650 55,450 55,100 24,417 57,550 4105 FICA 2,371 2,735 2,792 3,800 114 3,500 4107 Medicare 3,415 4,809 5,110 5,400 2,114 5,600 4108 Insurance 36,792 31,708 35,856 34,250 11,325 28,250 4109 Workers Comp 53,289 55,176 63,436 66,500 55,975 87,500 4201 4217 4219 4319 4321 4322 4331 4359 4361 4404 4433 4437 TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Uniform Allowance Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Professional Services Telephone/Communications Postage Conferences/Schools Publishing Insurance Equipment Repair & Maint Dues/Subscriptions Taxes & Licenses TOTAL OTHER SERVICES & CHARGES TOTAL POLICE ADMINISTRATION 525,593 6,1861 488,619 10,253 528,839 8,495 540,350 11,000 245,602 2,568 567,800 11,000 2,960 3,040 3,069 3,000 1,338 3,050 7,859 14,079 3,510 23,500 6,194 25,500 17,005 1,6381 27,372 5,353 15,074 3,458 37,500 7,900 10,100 1,645 39,550 7,900 23,2481 27,154 29,955 34,700 12,580 38,600 2,270 2,140 1,562 2,400 1,027 2,400 3,807 4,171 8,018 14,800 3,163 17,200 173 259 - 500 - 500 42,872 41,238 40,753 42,000 20,633 43,000 66,122 60,730 59,273 68,950 50,883 71,800 3,951 5,162 5,411 13,600 10,152 15,100 309 132 131 200 33 200 144,390 686,988 146,339 662,330 148,561 692,474 185,050 762,900 100,116 355,818 196,700 804,050 Comments: Insurance selection change WC rate increase 2018 BUDGET DETAIL. SHEET Dept: Police -Patrol Acct. 4101 PERSONAL SERVICES Regular Pay 2014 Actual 1,567,713 2015 Actual 1,619,184 2016 Actual 1,651,891 2017 2018 Proposed 1,814,650 Total 1,612,400 6130117 729,230 4102 Overtime Pay 89,165 100,403 97,710 100,000 33,603 100,000 4104 PERA 250,335 282,759 287,527 277,400 123,571 310,200 4107 Medicare 21,279 23,397 23,435 24,850 10,748 27,750 4108 Insurance 179,957 168,251 177,041 174,100 75,870 178,800 4212 4217 4219 4221 4331 4404 4433 4460 4560 TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Uniform Allowance Operating Supplies Equipment Parts TOTAL SUPPLIES OTHER SERVICES & CHARGES Conferences/Schools Equipment Repair & Maint Dues/Subscriptions Equipment Replacement Fund transfer TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Equipment Canine replacement Vehicle TOTAL CAPITAL OUTLAY TOTAL POLICE PATROL 2,108,449 110,541 2,193,994 93,106 2,237,604 77,311 2,188,750 78,000 973,022 33,732 2,431,400 95,000 16,9561 19,914 36,915 35,600 6,606 21,000 65,347 82,846 57,870 73,900 17,036 84,700 15,135 19,433 16,539 23,300 6,113 23,300 207,979 19,513 215,299 16,351 188,635 29,269 210,800 27,050 63,487 14,082 224,000 28,250 10,756 18,551 20,131 20,800 16,880 20,800 255 305 455 650 200 650 35,600 43,550 45,150 47,500 23,750 50,000 66,124 2,382,552 78,757 2,488,050 95,005 2,521,244 96,000 2,495,550 54,912 1,091,421 99,700 68,500 15,000 53,500 68,500 2,823,600 Comments: Includes 2 additional officers Based on average usage Soft body armor purchases in 2017 Supplies for additional officers Additional officers - shared $213,700 - 2 additional officers 2018 BUDGET DETAIL SHEET Dept: Police - Investigations Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130/17 4101 PERSONAL SERVICES Regular Pay 560,308 593,273 702,289 696,700 310,252 721,150 4102 Overtime Pay 37,451 37,743 59,012 55,000 18,555 55,000 4104 PERA 91,081 103,322 120,976 121,800 53,267 125,750 4107 Medicare 6,564 7,145 9,734 9,550 4,540 11,250 4108 Insurance 73,282 71,407 80,372 93,950 37,643 81,850 4217 4219 4319 4331 4433 4460 TOTAL PERSONAL SERVICES SUPPLIES Uniform Allowance Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Professional Services Conferences/Schools Dues/Subscriptions Equipment Replacement Fund transfer TOTAL OTHER SERVICES & CHARGES TOTAL POLICE INVESTIGATIONS 768,686 5,412 812,890 5,321 972,383 7,382 977,000 6,9501 424,257 1,958 995,000 7,100 8,471 11,343 7,489 10,600 2,417 9,800 13,883 1,293 16,664 6,498 14,871 4,145 17,550 7,500 4,375 644 16,900 7,500 5,517 5,672 9,4081 11,200 3,775 15,250 1,320 1,395 1,3731 2,100 703 3,700 11,050 12,950 13,200 14,000 7,000 15,500 19,180 801,749 26,515 856,069 28,126 1,015,380 34,800 1,029,350 12,122 440,754 41,950 1,053,850 Comments: Insurance selection change Tuition reimbursement 2018 BUDGET DETAIL SHEET Dept: Police -Support Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130117 4101 PERSONAL SERVICES Regular Pay 364,688 360,456 326,073 437,350 223,799 459,300 4102 Overtime Pay 3,831 3,763 5,525 7,500 9,073 7,500 4103 Part-time Pa - 20,954 35,536 40,500 18,698 43,500 4104 PERA 26,480 26,778 27,983 44,700 19,476 46,550 4105 FICA 21,552 23,050 23,277 24,200 11,242 25,750 4107 Medicare 5,041 5,391 5,450 5,650 2,629 7,400 4108 Insurance 57,240 49,850 57,348 72,200 34,553 77,850 4201 4217 4219 4331 4404 4409 4433 4460 TOTAL PERSONAL SERVICES SUPPLIES Office Supplies Uniform Allowance Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES ConferenceslSchools Equipment Repair & Maint Contractual Services Dues/Subscriptions Equipment Replacement Fund transfer TOTAL OTHER SERVICES & CHARGES TOTAL POLICE SUPPORT 478,832 279 490,242 - 481,192 1,667 632,100 1,000 319,470 55 567,850 1,000 2,703 3,986 4,478 5,350 1,857 5,900 6,307 5,648 15,267 14,600 2,256 13,400 9,289 8061 9,634 3,971 21,412 1,967 20,950 6,900 4,168 1,834 20,300 6,400 1,180 1,944 1,750 2,300 - 2,400 6,242 4,320 7,981 7,000 1,590 8,000 270 375 520 550 175 550 6,500 6,650 6,000 6,300 3,150 6,000 14,998 503,119 17,260 517,136 18,218 520,822 23,050 676,100 6,749 330,387 23,350 711,500 Comments: 2018 BUDGET DETAIL SHEET Dept: Police -Reserves Comments: 2014 2015 2016 2017 2018 Acct. Actual Actual Actual Proposed Budget 6130117 PERSONAL SERVICES 4103 Part-time Pay 2,408 1,149 1,430 5,500 389 5,500 4105 FICA 150 81 90 350 24 350 4107 Medicare 35 16 21 100 6 100 4109 Workers Com - - 531 - - TOTAL PERSONAL SERVICES 2,593 1,246 2,072 51950 419 5,950 SUPPLIES 4217 4219 Uniform Allowance Operating Supplies 5,108 2,115 3,165 5,500 2,703 5,500 1,283 486 6,372 4,700 - 3,000 TOTAL SUPPLIES 6,391 2,601 9,537 10,200 2,703 8,500 OTHER SERVICES & CHARGES 4319 Other Professional Services 2,150 1,050 1,090 2,100 575 2,100 4331 Conferences/Schools - 850 850 3,200 850 3,200 TOTAL OTHER SERVICES & CHARGES 2,150 1,900 1,940 5,300 1,425 5,300 TOTAL POLICE RESERVES 11,134 5,747 13,549 21,450 4,547 19,750 Comments: 2018 BUDGET DETAIL SHEET Dept: Public Safety Buildina Comments: Break room appliances Shared with PW, Fire, WWTP 2014 2015 2016 2017 BUDGET 2018 Acct. Actual Actual Actual Proposed Total 6/30117 SUPPLIES 4219 Operating Supplies 17,882 16,568 18,019 18,100 11,446 24,600 TOTAL SUPPLIES 17,882 16,568 18,019 18,100 11,446 24,600 OTHER SERVICES & CHARGES 4361 4389 4401 Insurance Utilities Building Repair/Maint 4,900 5,164 4,984 5,200 2,462 5,200 18,380 12,480 89,425 95,500 37,537 102,000 28,746 28,281 47,144 38,100 14,029 40,200 TOTAL OTHER SERVICES & CHARGES 52,026 45,925 141,553 138,800 54,028 147,400 CAPITAL OUTLAY 4560 Equipment Floor scrubber/sweeper (1/4 share of $61,000) 15,250 15,250 15,250 TOTAL CAPITAL OUTLAY - - TOTAL PUBLIC SAFETY BUILDING 69,908 62,493 159,572 156,900 65,474 187,250 Comments: Break room appliances Shared with PW, Fire, WWTP 2018 BUDGET DETAIL SHEET Dept: Police Summary Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6/30/17 POLICE ADMINISTRATION Personal Services Supplies Other Services & Charges TOTAL POLICE ADMINISTRATION PATROL Personal Services Supplies Other Services & Charges Capital Outlay TOTAL PATROL INVESTIGATIONS Personal Services Supplies Other Services & Charges TOTAL INVESTIGATIONS SUPPORT Personal Services Supplies Other Services & Charges TOTAL SUPPORT POLICE RESERVES Personal Services Supplies Other Services & Charges TOTAL POLICE RESERVES PUBLIC SAFETY BUILDING Supplies Other Services & Charges Capital Outlay TOTAL PUBLIC SAFETY BUILDING TOTAL POLICE 525,593 488,619 528,839 540,350 245,602 567,800 17,005 27,372 15,074 37,500 10,100 39,550 144,390 146,339 148,561 185,050 100,116 196,700 686,988 2,108,449 662,330 2,193,994 692,474 2,237,6041 762,900 2,188,750 355,818 973,022 804,050 2,431,400 207,979 215,299 188,635 210,800 63,487 224,000 66,124 78,757 95,005 96,000 54,912 99,700 - - - - - 68,500 2,382,552 768,686 2,488,050 812,890 2,521,244 972.3831 2,495,550 977,000 1,091,421 424,257 2,823,600 995,000 13,883 16,664 14,871 17,550 4,375 16,900 19,180 26,515 28,126 34,800 12,122 41,950 801,749 478,832 856,069 490,242 1,015,380 481,1921 1,029,350 632,100 440,754 319,470 1,053,850 667,850 9,289 9,634 21,412 20,950 4,168 20,300 14,998 17,260 18,218 23,050 6,749 23,350 503,119 2,593 517,136 1,246 520,822 2,0721 676,100 5,950 330,387 419 711,500 5,950 6,391 2,601 9,537 10,200 2,703 8,500 2,150 1,900 1,940 5,300 1,425 5,300 11,134 17,8821 5,747 16,568 13,549 18,019 21,450 18,100 4,547 11,4461 19,750 24,600 52,026 45,925 141,553 138,800 54,028 147,400 - - - - 15,250 69,908 4,455,460 62,493 4,591,825 159,572 4,923,041 156,900 5,142,250 65,474 2,288,401 187,250 5,600,000 Comments: Division Performance Measures & Goals for 2018 Division: Police Completed by: Chief Ron Nierenhausen Date: June 5, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Neighborhood Watch Groups Night to Unite Groups 6 40 18 44 30 56 Division Goal Enhance neighborhood safety Officer Development Goal Increased patrols along with measured crime prevention programs Train officers for inclusion in the county -wide crime scene unit Maintain officer staffing IEquaI staffing needs to match that of work load CITY OF ELK RIVER EQUIPMENT REPLACEMENT PLAN 2018-2022 CITY OF ELK RIVER EQUIPMENT REPLACEMENT FUND Beginning Cash Actual BUDGET ESTIMATE 2016 2017 2018 731,466 ESTIMATE ESTIMATE ESTIMATE ESTIMATE 2019 2020 2021 2022 Revenues from charges 275,650 289,450 310,000 325,500 341,775 358,864 376,807 Local Government Aid 265,960 271,265 324,698 334,439 344,472 354,806 365,450 PILOT - ERMU 151,923 80,000 - - - - lnterest earnings 11,548 10,000 12,000 9,695 (6,334) (13,331) - Other revenues (sale ofassetslmisc) 58,152 65,000 80,000 65,000 70,000 70,000 70,000 Total Sources 763,233 715,715 746,698 734,634 749,913 770,339 812,257 Capital Outlay - Equipment Capital Outlay - current yr yet to purchase Capital Outlay - prior year equipment Total Uses Net Source or (Use) Cash balance 372,923 567,200 1,406,000 1,430,500 867,050 1,165,500 867,550 96,733 29,522 469,656 596,722 1,406,000 1,430,500 872,050 1,165,500 867,550 293,577 118,993 (659,302) (695,866) (122,137) (395,161) 1,025,043 1,144,036 484,734 (211,132) (333,269) (728,430) (783,723) RplI Cycle = per our adopted policy on useful lives. Evaluate Purchase or Lease Option 2018 Equipment Purchases No. Unit # Old Description R I. Cycle Age Disposition Department Primary Division New Vehicle Description Est. Cost 404 2005 Expedition 10 12 Auction Fire Operations 2018 SUV - Duty Officer 54,000 425 1997 Pierce Engine 1 15-20 20 Auction Fire Operations 2018 Pierce Engine 585,000 606 2014 Ford Utility 4 4 Arena Police Patrol 2018 Ford Interceptor SUV 41,000 615 2014 Ford Utility 4 4 Auction Police Patrol 2018 Ford Interceptor SUV 41,000 618 2011 Chev Impala 7 7 Pool Car Police Investigations 2018 Ford SUV 30,000 Computers/Radars/Cameras 5 5 Auction Police Computers/Radars/Cameras 28,000 227 2000 Volvo Dump Truck 15 18 Auction Public Works Streets Dump Truck 245,000 316 2005 Elgin Sweeper 10 13 Auction Public Works Streets Sweeper 175,000 83 2004 Graco Paint Striper 10 14 Auction Public Works Streets Paint Striper 6,500 318 2008 Loader Plow 10-15 10 Auction Public Works Snow Removal Plow for Loader #318 27,500 725 2011 Toro Groundsmaster 7 7 Auction Parks & Rec Park Maintenance Groundsmaster Mower 81,000 735 2008 Kubota RTV t0 10 Auction Parks & Rec Park Maintenance .john Deere Gator 30,000 753 1990 Ford F350 10 28 Auction Parks & Rec Park Maintenance 2018 Ford Pickup 32,000 P004 2000 Agrimental Blower 15 18 Auction Parks & Rec Park Maintenance Toro Pull-Behind Blower 9,000 P017 2003 Harley Rake 15 15 Auction Parks & Rec Park Maintenance Skid Steer Harley Rake 10,000 New I Parks & Rec Park Maintenance jHydraulic Dump Trailer 11,000 Total 1,406,000 RplI Cycle = per our adopted policy on useful lives. Evaluate Purchase or Lease Option EQUIPMENT REPLACEMENT FUND 2018-2022 Police Equipment Repl. City ID Repl. Cycle 2018 2019 2020 2021 2022 Patrol (314 yrs) - 2013 Chev Caprice 601 4 42,500 2015 Ford Interceptor Utility 602 4 41,500 2016 Ford Interceptor Utility 604 4 42,000 2014 Ford Interceptor Utility 606 4 41,000 43,000 2015 Ford Interceptor Utility 608 4 41,500 2014 Ford Interceptor Utility (6yrs) K9 - 609 6 42,000 2016 Ford Interceptor Utility 613 4 42,000 2014 Ford Interceptor Utility 615 4 41,000 43,000 2015 Ford Interceptor Utility 617 4 41,500 2013 Chev Caprice 623 4 42,500 2013 Chev Caprice 626 4 42,500 Unmarked (7 yrs) - 2015 Ford Taurus Sedan 607 7 32,000 2013 Chev Tahoe 610 7 35,000 2015 Ford Taurus Sedan 616 7 32,000 2011 Chev Impala 618 7 30,000 2012 Chev Impala 620 7 31,000 2012 Chev Impala 621 7 31,000 2012 ChevTahoe PPV 622 7 35,000 2014 Ford Interceptor Utility 624 7 35,000 2015 Chevy Equinox 627 7 31,000 CSO (6 yrs) - 2014 Ford Interceptor Utility 611 6 36,750 2014 Ford Interceptor Utility 612 6 36,000 2019 Command Post 20 150,000 Squad Computers 6,000 12,000 12,000 9,000 6,000 Radar and Camera replacement 22,000 31,000 POLICE TOTAL 140,000 451,250 209,0001 171,500 187,000 Tire equipment Repl. City ID Repl. Cycle 2018 2019 2020 2021 2022 2019 2020 2021 2022 2011 Chev Tahoe - Deputy Chief 402 7 55,000 2013 Chev Tahoe - Fire Marshall 407 10 50,000 2005 Ford Expedition - Duty Officer1 404 10 54,000 1997 Pierce - Engine 1 425 25 585,000 2001 Pierce -Engine 3 424 25 550,000 2004 Ford F350 - Grass 3 411 15 52,000 2006 Ford F350 - Grass 4 412 15 52,000 1999 Ford Sterling - Tender 1 421 25 225,000 2002 Ford F350 - Utility 1 (Move to diesel for towingl 408 15 65,000 2004 Polaris UTV 406 15 15,0001 1 2010 Craftco pavement cutter 94 5 11,550 2012 Craftco pavement cutter 99 5 Streets Equipment Repl. City ID Repl. Cycle 2018 2019 2020 2021 2022 2000 Brush chipper - Vermeer 79 10 50,000 2009 Bobcat S300 82 10 56,000 2004 Graco easy liner paint striper 83 15 6,500 2009 Cimline 230D meter 85 10 56,000 2005 Craftco pavement cutter 86 5 11,550 2010 Craftco pavement cutter 94 5 11,550 2012 Craftco pavement cutter 99 5 11,550 2011 Falcon patching trailer 88 10 60,000 2001 Komatsu forklift 89 20 15,000 2011 Schwarce Velocity Patcher 90 10 65,000 2008 Ford F250 122 10 32,000 2010 Ford F250 4door 123 10 32,000 2000 Volvo tandem axle dump 227 15 245,000 2003 Sterling Tandem axle dump 231 15 245,000 2005 International tandem axle dump 235 15 2001 Sterling Dump 247 15 245,000 2007 Ford F 550 dump 238 10 78,000 2008 Ford F 550 dump 239 10 78,000 2010 Ford F550 Flatbed 242 10 78,000 2011 Dodge 1 ton 244 10 78,000 2003 Case loader 313 15 175,000 2005 Elgin sweeper 316 10 175,000 Plow for loader #318 27,500 Parks Equipment Unit # Repl. Cycle 2018 2019 2020 2021 2022 2006 Felling Mower Trailer 707 15 $9,000 2005 Bombardier Ski -Doo Skandic 711 10 $14,000 2002 Bombardier Ski -Doo Skandic 712 10 $14,000 2003 Suzuki 4x4 ATV@ Hillside 718 10 $8,000 2003 Suzuki 4x4 ATV @ Woodland Garage 719 10 $8,000 2011 Toro Groundsmaster 401 OD 725 7 $81,000 2014 John Deere 1565 front mount mower 726 7 $45,000 2015 John Deere Zero Turn Mower 728 7 $16,000 2009 John Deere Tractor 732 12 $70,000 2008 Kubota RTV 735 10 $30,000 2012 Vermeer Mini Skid Steer 736 10 $35,000 2009 ChevSilverado 731 10 $40,000 2001 2001 Chevy Pickup 742 10 $32,000 2011 GMC 2500 HD 743 10 $32,000 2011 Ford F550 746 10 $56,000 2007 GMC Sierra Pickup 748 10 $55,500 2005 Chevrolet Silverado 749 10 $32,000 2008 Ford F250 Pickup 751 10 $34,350 2008 Ford F250 Pickup 752 10 $34,350 1990 Ford F-350 753 10 $32,000 2013 MB Sidewalk Machine 754 10 $162,000 2000 Agrimental Blower P004 15 $9,000 2008 Bobcat Stump Grinder P006 15 $7,500 2009 Boss V Plow 10' P007 15 $7,500 2008 Boss V Plow 92" P008 15 $7,500 2098 Boss V Plow XT 97' P009 15 $7,500 2009 Boss V Plow XT 9'2" P010 15 $7,500 2012 RT Boss VXT 8.2 P011 15 $7,500 2003 Harley rake P017 15 $10,000 2012 John Deere 60" Broom P039 15 $4,000 1999 Loftness 7' Flail Mower P041 15 $11,000 Kromer Paint Station NEW 10 $10,000 Hydraulic Dump Trailer NEW 15 $11,000 PAPXS TOTAL $173,0,00 5185,200 $178,000 $164,000 $238,000 tsunaing maint. tquipment Repl. City ID Rep[ Cycle 2018 2019 2020 2021 2022 2008 Dodge Nitro 526 10 30,000 2008 Ford F350 372 10 32,000 JD Gator 10 13,500 Hydraulic trailer 15 7,500 Genie lift 15 20,000 BUILDING MAINTENANCE TOTAL - 1 45,5001 27,500 - - tngineering equipment Repl. City ID Repl. Cycle 2018 2019 2020 2021 2022 2008 Dodge Nitro 526 10 30,000 ENGINEERING TOTAL - 30,000 GRAND TOTAL I 1 1 $1,406,0001 $1,430,500 $867,0501 $1,165,5001 $867,550 2018-2022 Equipment $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 - - $600,000 - - $400,000 $200,000 $0 2018 2019 2020 2021 2022 2018 BUDGET DETAIL SHEET Dept: Storm Water Management Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130/17 3741 3745 3610 3621 3921 4101 REVENUES: Storm Water Charges Storm Water Impact Fee Miscelianous Revenue Interest Income Transfers TOTAL REVENUES EXPENSES: PERSONAL SERVICES Regular Pa 330,980 449,510 445,000 190,168 468,000 22,440 25,536 53,000 44,753 27,000 2,034 2,331 2,546 - 4,643 - 4,000 3,636 5,000 11,442,214 103,487 - - - - 11,802,311 56,158 i 373,890 57,718 502,000 61,300 236,011 28,886 500,000 65,350 4104 PERA 4,175 4,394 4,600 2,166 4,900 4105 FICA 2,872 2,865 3,800 1,627 4,050 4106 Other Retirement Contributions 54,663 5,656 - - 4107 Medicare 672 670 900 38D 950 4108 Insurance 13,794 14,364 15,100 4,011 8,600 4109 Workers Comp 2451 250 300 148 250 4219 4301 4313 4319 4321 4331 4409 4415 4420 4433 4530 4720 4721 TOTAL PERSONAL SERVICES SUPPLIES Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Audit Fees Engineering Dept Svcs Other Professional Services Telephone Travel, Conferences & Schools Contractural Services Equipment Rental Depreciation Dues/Subscriptions TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Improvement Project Contract Street Projects - Storm Water Portion TOTAL CAPITAL OUTLAY TRANSFERS Transfers Transfer -General Fund TOTAL TRANSFERS TOTAL EXPENDITURES REVENUES OVER/(UNDER) EXPENDITURES BEGINNING CASH ENDING CASH 132,579 1,767 85,917 6,193 86,000 2,000 37,218 84,100 2,000 1,767 - 6,193 3,320 2,000 3,300 1,385 2,000 3,400 7,860 412 - - - 13,712 10,980 32,000 4,347 21,100 1,294 1,219 1,100 267 750 1,008 232 1,500 156 1,500 135,637 76,139 415,000 206,581 155,000 5,000 441,589 447,536 448,000 - 448,000 965 4,715 5,300 4,715 5,300 602,065 549,553 - 906,200 150,000 217,451 635,050 - - 56,744 150,000 - - 20,000 5,000 15,000 15.000 - 736,411 11,065,900 61,744 703,407 (329,517) 15,000 1,159,200 (657,200) 423,095 213,895 254.669 (18,658) 35,000 756,150 (256,150) 213,895 405,745 Comments: 5% rate increase co r CDH I- 0 0 O ca N wwW }W V m E IL O lie v C � {U C N lC6 C Q1 C U O � E O p Q) C C a) U p - m a) O Z J 3 Y {6 V N a >o �3 ay .O O) Lo o O M (Do2! O 'U �° E °1 � N N N i!3 c L a t1] N n cZrnJ N co c 3 Q c -, a) N N (L .4 AO 0 N N C a p)ZZZ @ 0 V G Y U z o 0 o LL m Y a) U cv o m ca) L ro Nm `O N CD M o Oco°) m 3 C: U N N vhmh E 0E'40> C G a m C �O N O (/J O y 0 G C. N m ° y N N co 5 'o 0- 3 J E m p a v a N +� aE O O C V C CO .� E (ng N - d cC m O C G m C = _N G G go 67 N C N m C 0 0 � ° 2 Z5 ° : mLO U m Q1 — 7 ++ w O O _ o 9 m ` m E 0 C1 3� .o o a) c W N r' O o z E Nm N m CZCo O N N p �O NN v N N> cp E O O J a) Z Z N L) y y C) (0 Ua 4) O T O U Zo o � N 7 V h d `O�N m CO 0) m m Z a Y E p « N Y U D c O O� O� 3 O O U aD 0 c V h m \ M O Z O 7 O p U N G O U E a n) QOiid U Lu O U N w.5 w N C C S6 W C. C O C O C C J U Y C C m m = m i) W FDA c W C N 'F V y a 4 C C O Z Q) CL c M 0 N � O � C w U ,n � � O V) Q f7 01 p N D O y N N C h N N �p a fes- C Z U) J 3 - � 0 0 a -I-- N o J a j N Q) 0 C 'r am) ad) a Z Z Z 0 o _ a o -0 cn m a E m v } 7 2 3 j y V 0 O V) � e0? cp m 0 0 O m N o 3 mO 0 n I`hm E m d a) E U F U V m h M O) a- 01 r Lml o = Q 0� v li ca C C ID N U c O ti In E E O _co O 2 N C c 2 o 'o 0 M a U U D c o } ) y N v C CL x E EE o w C L Cil ti 0 C) m 0 co E 7 U c N o c m N o Qj N O C N V N C w0 N al d d .O _ d '� N D c U o Q 0 O 0 m N m N m m o E ±C u d 'O SY (A N m oC) CL O ^ C o .y d 5 m m O W a ¢ C _ m U a 0 a E E '€ m a U O N O O O � O U O 0. ¢ U 9 o in U) n. Q v C � {U C N > E O p U - m a) > Y {6 V N a O` �3 ay O) �_ E_ m c c 3 c N C a C U 0 V G Y U m E a c m Y a) U cv y C `O N CD M o a U N N a a) V- C G a m C a s NN m ° y m co 5 'o 0- 3 a E m p a v a +� aE E (ng - d G G 67 N m C }r cn G O U m Q1 — 7 E E o a E Q m p �O 3 cp E `p U n p (0 Ua 4) O T M m CO 0) U « N Y U D 4) la o E U O U aD 0 c C G O U O G U Lu U N w.5 w N C C S6 W C. U Y a �_ c W a) v S y a 4 C C O v 2 2 O V) E � a �O mE m Q) a) - � 0 0 a -I-- 0 p o J a j s E E cCL N _ a o -0 cn m a E m v } 7 2 3 j y V 0 O V) � C mO a N d a) E U F U U Z) 0. Q 0� 2018 BUDGET DETAIL SHEET Fund: Northbound Liquor Acct. 2014 Actual 2015 Actual 2016 Actual 2017 1 2018 Proposed Budget 6130117 3629 3621 4101 4102 4103 4104 4105 4106 4107 4108 4109 4212 4217 4219 4301 4321 4331 4349 4361 4389 4404 4420 4433 4437 4438 4721 REVENUES: Sales Cost of Sales GROSS PROFIT OTHER REVENUE Miscellaneous Revenue Interest Income TOTAL REVENUES EXPENDITURES: PERSONAL SERVICES Regular Pay Overtime Pay Part-time Pay PERA FICA Other Retirement Contributions Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES SUPPLIES Fuel& Lubes Uniform Allowance Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Audit Fees Telephone Conferences/Schools Advertising/Marketing Insurance Utilities Repair& Maintenance Depreciation Dues & Subscriptions Taxes & Licenses Credit Card Fees TOTAL OTHER SERVICES & CHARGES TRANSFERS OUT General Fund Park Improvement Fund TOTAL TRANSFERS TOTAL EXPENDITURES REVENUES OVER/(UNDER) EXPENDITURES 4,673,431 3,247,921 4,785,501 3,361,801 4,826,524 3,448,017 4,763,500 3,405,800 2,283,503 1,342,854 4,880,250 3,475,400 1,425,510 - 105,639 1,423,700 261 35,687 1,380,507 434 287 1,357,700 400 35.000 940,649 1,000 31,660 1,404,850 1,000 35,000 1,531,149 237,329 1,459,648 236,257 1,381,228 243,972 1,393,100 251,350 973,309 120,117 1,440,850 259,200 40 439 600 - 500 91,444 94,055 98,567 92,000 43,187 114,900 22,551 24,569 24,873 25,650 11,765 28,100 20,087 20,961 21,429 21,200 9,964 23,250 10,992 8,992 6,931 - 4,697 4,902 5,012 4,950 2,330 5,450 34,311 35,632 34,072 36,350 1 19,324 44,050 5,303 5,752 6,845 6,400 6,578 10,400 404,770 251 431,559 233 441,701 172 438,500 350 213,265 86 485,850 200 1,446 1 1,517 1,751 1,600 438 1,600 26,979 16,542 12,099 10,000 3,856 10,000 28,676 2;990 18,292 3,070 14,022 3,320 11,950 3,400 4,380 3,463 11,800 3,500 2,430 1,567 1,565 1,600 781 1,600 40 108 89 1,000 37 1,000 4,653 10,221 10,800 10,000 5,155 10,000 8,482 8,514 8,218 9,500 1,756 9,000 33,767 30,836 28,326 34,000 11,348 35,000 11,299 13,095 21,732 19,000 8,476 27,000 48,985 50,351 50,451 50,000 - 50,000 3,532 3,867 4,040 3,900 240 4,000 278 270 128 400 100 300 59,152 65,726 79,089 63,000 30,634 75,000 175,608 361,850 187,625 399,050 207,758 438,950 195,800 482,850 61,990 216,400 480,000 311,682 290,668 265,617 280,000 228,016 250,000 673,532 1,282,586 248,563 689,718 1,327,194 132,454 704,567 1,368,048 13,180 762,850 1,409,100 (16,000) 228,016 507,651 465,658 730,000 1,444;050 (3,200) Comments; Increase due to Sunday sales Insurance selection change 2018 BUDGET DETAIL SHEET Fund- Westbound Liauor Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Bud et 6130117 3629 4101 REVENUES: Sales Cost of Sales GROSS PROFIT OTHER REVENUE Miscellaneous Revenue TOTAL REVENUES EXPENDITURES: PERSONAL SERVICES Re ular Pav 2,150,288 1,502,274 2,187,111 1,543,501 2,179,103 1,549,917 2,240,650 1,602,300 1,051,134 610,323 2,219,750 1,583,700 648,014 1,624 643,610 1,461 629,186 1,513 638,350 1,300 440,811 600 636,050 2,000 649,638 93,982 645,071 95,902 630,699 97,760 639,650 99,650 441,411 47,917 638,050 102,150 4102 Overtime Pay 591 500 500 4103 Part-time Pay 85,503 84,423 88,413 87,350 45,334 98,950 4104 PERA 12,774 13,949 14,244 14,050 6,985 15,100 4105 FICA 10,549 10,929 11,852 11,650 5,872 12,500 4106 Other Retirement Contributions 5,005 2,796 3,666 4107 Medicare 2,467 2,556 2,772 2,700 1,373 2,900 4108 Insurance 15,969 16,275 6,212 5,400 3,664 5,500 4109 Workers Comp 2,960 3,270 3,683 3,500 3;604 5,600 4212 4217 4219 4301 4321 4331 4349 4361 4389 4404 4420 4433 4437 4438 4720 TOTAL PERSONAL SERVICES SUPPLIES Fuel& Lubes Uniform Allowance Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Audit Fees Telephone ConferenceslSchools Advertising/Marketing Insurance Utilities Repair & Maintenance Depreciation Dues & Subscriptions Taxes & Licenses Credit Card Fees TOTAL OTHER SERVICES & CHARGES TRANSFERS OUT TOTAL EXPENDITURES REVENUES OVERI(UNDER) EXPENDITURES 229,800 261 230,100 233 228,602 172 224,800 350 114,749 86 243,200 200 1,394 1,630 716 1,600 588 1,600 27,274 11,387 6,251 6,800 2,795 6,800 28,929 2,990 13,250 3,070 7,139 3,320 8,750 3,400 3,469 3,463 8,600 3,500 2,454 1,116 1,081 1,200 539 1,200 40 15 15 1,000 16 1,000 4,658 10,069 10,723 10,000 5,074 10,000 5,492 6,041 5,835 6,200 1,585 6,200 29,096 27,794 25,252 27,550 9,449 29,000 8,613 7,973 11,909 14,000 3,781 15,000 75,772 71,050 70,649 75,000 75,000 1,767 1,932 2,020 1,950 120 1,950 178 170 28 400 - 300 27,838 29,767 35,934 30,000 14,316 37,000 158,898 11,527 429,154 220,484 158,997 - 402,347 242,724 166,766 - 402,507 228,192 170,700 404,250 235,400 38,343 156,561 284,850 180,150 431,950 206,100 Comments: Increase due to Sunday sales 2018 BUDGET DETAIL SHEET Fund: Liquor Summar Comments: 29% gross profit 2014 2015 2016 2017 2018 Acct. Actual Actual Actual Proposed Budget 6/30117 REVENUES: Sales 6,823,719 6,972,612 7,007,627 7,004,150 3,334,637 7,100,000 Cost of Sales 4,750,195 4,905,302 4,997,934 5_,008,100 1,953,177 5,059,100 GROSS PROFIT 2,073,524 2,067,310 2,009,693 1,996,050 1,381,460 2,040,900 OTHER REVENUE Miscellaneous Revenue 1,624 1,722 1,947 1,700 1,600 3,000 Interest Income 105,639 35,687 287 35,000 31,660 35,000 TOTAL REVENUES 2,180,787 2,104,719 2,011,927 2,032,750 1,414,720 2,078,900 EXPENDITURES: NORTHBOUND Personal Services 404,770 431,559 441,701 438,500 213,265 485,850 28,676 18,292 14,022 11,950 1 4,380 11,800 Supplies 175,608 187,625 207,758 195,800 61,990 216,400 Other Services & Charges 673,532 689,718 704,567 762,850 228,016 730,000 Transfers Out TOTAL NORTHBOUND 1,282,586 1,327,194 1,368,048 1,409,100 507,651 1,444,050 WESTBOUND Personal Services 229,800 230,100 228,602 224,800 114,749 243,200 28,929 13,250 7,139 8,750 3,469 8,600 Supplies 158,898 156,997 166,766 170,700 38,343 180,150 Other Services & Charges 11,527 - - Transfers Out TOTAL WESTBOUND 429,154 402,347 402,507 404,250 156,561 431,950 TOTAL EXPENDITURES 1,711,740 1,729,541 1,770,555 1,813,350 664,212 1,876,000 REVENUES OVERI(UNDER) EXPENDITURES 469,047 375,178 241,372 219,400 750,508 202,900 BEGINNING CASH 3,488,420 3,832,820 ENDING CASH 3,832,820 4,160,720 Comments: 29% gross profit Division Performance Measures & Goals for 2018 Division: Liquor Completed by: Dave Potvin Date: July 21, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Transactions 282,933 283,500 284,000 Average sale per transaction $24.75 $24.70 $25.00 Gross profit 29.60% 29% 29% Labor cost as % Of sales 9.50% 10% 10% Division Goal Promote value of liquor operation to the community Enhance customer experience and value Goal Objective/Task Maintain current level of fund transfers training on customer service and product ledge 2018 BUDGET DETAIL SHEET Dent: Waste Water - Administration Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6/30117 4101 PERSONAL SERVICES Regular Pa 76,762 79,236 84,190 89,300 42,101 93,250 4104 PERA 5,237 6,1331 6,4091 6,700 3,158 7,000 4105 FICA 4,337 4,531 4,700 5,550 2,303 5,800 4106 Other Retirement Contributions 444 -1,046 50,486 - - 4107 Medicare 1,014 1,060 1,099 1,300 539 1,350 4108 Insurance 10,712 13,548 14,364 15,100 7,605 16,350 4109 Workers Comp 9,875 9,308 11,455 12,800 12,482 14,400 4201 4301 4303 4304 4313 4319 4321 4322 4331 4359 4404 4420 4433 TOTAL PERSONAL SERVICES SUPPLIES Office Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES Audit Fees Engineering Fees Legal Fees Engineering Dept Services Professional Services Telephone/Communications Postage Conferences/Schools Publishing Equipment Repair & Maint Depreciation DueslSubscriptions TOTAL OTHER SERVICES & CHARGES DEBT SERVICE TRANSFERS OUT - GENERAL FUND TOTAL WWTP - ADMINISTRATION 108,381 1,637 112,770 556 172,703 496 130,750 2,0001 68,188 196 138,150' 1,000 1,637 4,485 556 4,606 496 4,980 2,000 5,500 196 4,155 1,000 5,500 4,950 - - 4,067 - 9,216 - - 2,973 5,663 7,744 6,000 3,983 6,000 4,108 5,524 5,117 5,550 3,301 7,450 154 73 48 250 10 50 1,570 1,711 1,720 3,800 1,545 2,200 1,269 656 - 1,300 120 - 1,034 2,340 1,820 1,8001 992 1,500 977,931 1,017,240 983,689 1,425,000 - 1,425,000 225 385 270 400 440 400 1,011,982 117,469 118,650 1,358,119 1,038,198 277,185 120,000 1,548,709 1,005,388 450 119,255 1,298,292 1,449,600 669,350 130,000130,000 2,381,700 14,546 427,368 510,298 1,448,100 671,150 2,388,400 Comments: 2018 BUDGET DETAIL SHEET Dept: Waste Water - Plant Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 613017 4101 PERSONAL SERVICES Regular Pay 248,938 231,596 292,045 293,700 154,178 346,950 4102 Overtime Pay 21,254 27,744 14,776 19,000 5391 19,000 4103 Part-time Pay 4,270 4,012 6,730 12,800 4,026 13,100 4104 PERA 19,686 20,007 23,3561 24,400 11,636 27,450 4105 FICA 15,708 15,600 18,098 20,200 8,824 23,500 4107 Medicare 3,674 3,648 4,215 4,700 2,064 5,500 4108 Insurance 42,711 38,177 46,916 50,250 26,601 66,850 4109 Workers Com 2,494 4212 4219 4221 4361 4384 4389 4404 4409 4417 4437 4530 4560 TOTAL PERSONAL SERVICES SUPPLIES Fuels & Lubes Operating Supplies Equipment Parts TOTAL SUPPLIES OTHER SERVICES & CHARGES Insurance Waste Disposal Utilities Equipment Repair & Maint Contractual Services Uniform Rental Taxes & Licenses TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Other Improvements Plant irrigation system Bar screen Equipment Floor sweeperiscrubber ($61,000 - 114 share) KSB Pump Bobcat Toolcat TOTAL CAPITAL OUTLAY TOTAL WWTP - PLANT 356,241 1,671 340,784 2,037 408,630 2.4561 425,050 4,500 207,868 651 502,350 4,500 98,453 70,398 59,430 127,050 32,586 133,000 14,090 17,335 29,498 28,000 11,129 26,000 114,214 19,772 89,770 19,955 91,384 19,012 1571550 20,000 44,366 9,240 163,500 20,000 14,020 14,445 11,972 15,000 4,030 15,000 149,788 143,977 175,647 215,000 97,353 220,000 9,432 12,626 9,749 24,600 7,006 19,600 36,166 60,818 55,907 50,000 53,299 120,000 5,431 5,541 5,813 5,500 2,351 6,450 6,170 6,046 6,726 6,600 6,096 6,600 240,779 711,234 263,408 693,962 284,826 784,840 336,700 42,000 179,375 36,053 407,650 112,000 20,000 92,000 99,2501 42,000 961,300 36,053 467,662 15,250 14,000 70,000 211,250 1,284,750 Comments: Includes Locate Tech position Shared with PW, PS building, Fire $65,550 - Locate Tech. 2018 BUDGET DETAIL SHEET Dept: Waste Water -Lab Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Budget 6130117 Proposed 4219 4221 4319 4404 4437 SUPPLIES Operating Supplies Equipment Parts TOTAL SUPPLIES OTHER SERVICES & CHARGES Other Professional Services Equipment Repair & Maint Taxes & Licenses TOTAL OTHER SERVICES & CHARGES TOTAL WWTP - LAB 5,660 1,648 2,338 1,800 172 1,800 - 202 1,6411 2,000 - 500 5,660 10,584 1,850 19,138 3,979 17,366 3"'00172 20,000 7,773 2,300 23,000 793 290 13,612 53,290 500 - 16,000 12,700 1,800 48,054 56,054 - - - - 13,177 18,837 19,428 21,278 17,366 21,345 20,500 24,300 7,773 7,945 23,000 25,300 Deot: Waste Water - Sewer Operations Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed 2018 Total Budget 6130117 4212 4219 4221 4404 SUPPLIES Fuels & Lubes Operating Supplies Equipment Parts TOTAL SUPPLIES OTHER SERVICES & CHARGES Equipment Repair & Maint TOTAL OTHER SERVICES & CHARGES TOTAL WWTP - SEWER OPERATIONS 4,580 4,680 4,563 5,500 904 5,500 450 669 3,924 4,500 574 4,500 3,3411 3,320 5,125 14,0001 1,026 6,000 8,371 40,315 8,000 48,054 13,612 53,290 24,000 12,700 2,504 964 16,000 12,700 40,315 48,686 48,054 56,054 53,290 66,902 12,700 36,700 964 3,468 12,700 28,700 Dept: Waste Water - Lift Stations Acct. 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6!30117 4212 4219 4221 4389 4404 4560 SUPPLIES Fuels & Lubes Operating Supplies Equipment Parts TOTAL SUPPLIES OTHER SERVICES & CHARGES Utilities Equipment Repair & Maint TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY Equipment Pump @ Evans 2018 Ford F550 wlhoist TOTAL CAPITAL OUTLAY TOTAL WWTP - LIFT STATIONS 2,183 1,553 1,279 2,200 488 2,200 1,921 1,364 669 2,000 - 2,000 2,183 5,723 3,4361 8,000 1,291 8,000 6,287 49,193 8,6405,384 55,813 56,321 12,200 52,000 1,779 22,796 12,200 55,000 82,624 54,253 99,353 105,500 34,128 105,500 131,817 138,104 110,066 118,706 155,674 161,058 157,500 58,500 56,924 23,223 160,500 155,000 58,500 228,200i 23,223 81,926 42,000 113,000 155,000 327,700 Comments: Comments: Comments: 2018 BUDGET DETAIL SHEET flora• WWTP Al IM MARY Acct. No, Explanation/Detail of Revenues 2014 Actual 2015 Actual 2016 Actual 2017 2018 Proposed Budget 6130117 REVENUES: CHARGES FOR SERVICES 3721 Customer Charges 1.689,0801 1,812,117 1,917,991 1,915,000 828,0941 2,020,000 - - 15,618 100,000 3726 Disposal Fees OTHER REVENUE 3611 Special Assessments 2,651 4,134 1,474 2,000 -1,617 2,000 103,443 - - 3620 Other Income 297,200 90,133 48.005 80,000 30,868 80,000 3621 Interest Income 42,410 2,225 1,725 2,000 - - 3629 Miscellaneous Revenue (farm land rent) 560,581 736,270 587,300 500,000 293,927 500,000 3725 Sewer Connection Fee OTHER FINANCING SOURCES 3330 State Grants - 1,718,360 560,363 118,838 1,000,000 - - 3921 Transfer In - Trunk Utilities 260,406 3910 Disposal of Assets 138,196 12,666 75,789 - - 3970 Capital Contributions TOTAL REVENUES 2,730,118 5,375,905 3,035,684 2,499,000 1,285,728 2,702,000 EXPENDITURES: Administration 1,358,119 1,548,709 1,298,292 2,381,700 510,298 2,388,400 Plant 711,234 693,962 784,840 961,300 467,662 1,284,750 Lab 18,837 21,278 21,345 24,300 7,945 25,300 Sewer 48,686 56,054 66,902 36,700 3,468 28,700 Lift Stations 138,104 118,706 161,058 228,200 81,926 327,700 WWTP Expansion - - 1,008,697 TOTAL EXPENDITURES 2,274,980 2,438,709 2,332,437 3,632,200 2,079,996 4,054,850 CHANGE IN NET POSITION 455,138 2,937,196 703,247 -1,133,200 -794,268 -1,352,850 BEGINNING CASH 4,215,837 4,507,637 ENDING CASH 4,507,637 4,579,787 Comments• 3 % rate increase Landfill leachate disposal Division Performance Measures & Goals for 2017 Division: Wastewater Completed by: Matt Stevens Date: June 1, 2017 Performance Measure 2016 Actual 2017 Estimated 2018 Projected Flow Rate (MGD) 1.3 1.3 1.35 Tons of land applied Bio -solids 118.38 1500 1000 # of Pump Station callouts 20 20 20 # of Pump Stations 21 21 21 # of Plant and collection call outs 11 30 15 Division Goal Related Goal Qbiective Maintain ongoing communication with City Engineer, and Bolton and Menk Preventative maintenance program Maintain efficient plant and collection system - inspect 21 lift stations monthly - clean 21 lift station 2 times/year - Quality Flow annual lift station inspection - ongoing inspection of sanitary sewer system - jet 50% of city sewer lines/year Quarterly inspection program - visit major grease producers in the city Coordinate with Building permits - review information on new/remodel FSE's Public outreach - web page Reduce FOG violations - workshops - community groups REQUEST FOR ACTION TO ITEM NUMBER Ma or & City Council 3.3 AGENDA SECTION MEETING DATE PREPARED BY Worksession August 14, 2017 Amanda Bednar, Environmental Coordinator ITEM DESCRIPTION REVIEWED By Residential Garbage & Recycling Rate Changes Cal Portner, City Administrator REVIEWED BY Lori Ziemer, Finance Director ACTION REQUESTED 2018 Garbage Budget discussion for residential rate changes for trash and recycling BACKGROUND/DISCUSSION The City's Residential Garbage and Recycling Contract has set rates from 2012-2022 including a 3% increase for garbage collection on the even years starting in 2014 and recycling rates remaining the same until 2018 then increasing by $0.25 for the remainder of the contract. Tipping fees for trash at GRE have been steadily increasing in recent years from $56/ton in 2013, $58/ton in 2014, $64/ton in 2015 and now $75/ton since 2016. Trash and recycling rates for residents have not increased since the contract began and the Garbage fund balance has steadily been losing funds for numerous years. Staff would like to discuss adjusting the rates. Fee Structure Change: Currently the city charges residents one total sum for trash and recycling services. Recycling in Minnesota is not taxable but residential trash in Elk River is taxed at 9.75%. Staff recommends itemizing the bill to show trash service as one fee which is taxed and recycling as a second fee which is not taxed. Staff is proposing a set $4 fee for all recycling to be subtracted from the total bill cost, thus no net increase for this portion. This will clearly illustrate to residents that recycling service does come at a cost but also that trash is taxed and more costly. Rate Increase: Staff would like to discuss options for increasing residential rates in a way that provides reasonable fees and incentivizes reducing trash, while also adjusting our cash balance. The proposed fee structure would add a percentage increase based on the size of trash cart the household utilizes, with higher percentage increases for households with the larger carts. Additionally a $0.50 premium would be added to all households who have a trash cart larger than 32 gallon. As mentioned above, $4 would be allocated to recycling. The overall increase the residents would see on their bill will range from 5.47% to 15.85% based on the size of trash cart. More details are provided in the attachments. These proposed rate increases would also allow us to reduce the cost for the organics recycling program from $4 per month, to $2 per month. Staff would like to see participation increase and is hopeful that a lower fee would encourage more residents to sign up. The attached spreadsheet also illustrates how this r C:\Users\1zlerner.LLKRIVLlt1'1)\Appllata\Local\I\4icrosoft\Windo�es\'I'emporar)- Internet A�'URE Files \Content.Out) ook\9QIR1351'\SR Garbage and Recycling rate change.docx Fi fee change would actually decrease the total bill for most current organics participants. All the proposed fees are still competitive with similar cities and significantly below the average, more details attached. FINANCIAL IMPACT Please see the attached spreadsheet ATTACHMENTS Garbage Analysis Garbage Budget 2018 2017 Organized Collection Survey Results C:\Users\lziemer.ELKRIVERPD\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\9QIRl35T\5R Garbage and Recycling rate change.docx GARBAGE ANALYSIS Garbage Only: 32 gal biweekly 32 gal 60 gal 90 gal 90+ ga I Recycle only 2017 I 2018 Garbage Rate Tax Total Bill I Garbage Recycling Tax Total Bill % Increase 7.85 2017 2018 Proposed 4.64 Rate Rate Increase 32 gal biweekly 7.85 8.64 10% 32 gal 9.87 10.86 10% 60 gal 13.25 15.21 11%+$.50 90 gal 18.34 21.04 12%+$.50 90+ gal 12.99 15.05 12%+$.50 Recycle only 3.47 4.00 15.27% Garbage Only: 32 gal biweekly 32 gal 60 gal 90 gal 90+ ga I Recycle only 2017 I 2018 Garbage Rate Tax Total Bill I Garbage Recycling Tax Total Bill % Increase 7.85 0.77 8.62 4.64 4.00 0.45 9.09 5.47% 9.87 0.96 10.83 Organics 6.86 4.00 0.67 11.53 6.40% 13.25 1.29 14.54 7.85 11.21 4.00 1.09 16.30 12.09% 18.34 1.79 20.13 32 gat 17.04 4.00 1.66 22.70 12.79% 12.99 1.27 14.26 -11.15% 15.05 13.25 1.47 16.52 15.85% 3.47 0.34 3.811 18.30 -3.34% 4.00 0.00 4.00 5.03% 2017 1 2018 Garbage + Organics: Garbage Rate Organics Tax Total Bili Garbage Recycling Tax Total Bill % Increase 32 gal biweekly 7.85 4.00 1.16 13.01 4.64 6.00 0.45 11.09 -14.75% 32 gat 9.87 4.00 1.35 15.22 6.86 6.00 0.67 13.53 -11.15% 60 gal 13.25 4.00 1.68 18.93 11.21 6.00 1.09 18.30 -3.34% 90 gal 18.34 4.00 2.18 24.521 17.04 6.00 1.66 24.70 0.75% 2018 BUDGET DETAIL SHEET DeDt: Garbacie Comments: 10-12% rate increase 30% Environmental Coordinator 17% tipping fee increase in 2016 3% hauier increase for 2018 Less than 2 months expenditure cash flow 2014 2015 2016 2017 2018 Acct. Actual Actual Detail Proposed Budget 6130117 REVENUES: 3731 Customer Charges 1,290,451 1,308,815 1,332,910 1,366000 560,102 1,550,000 11,422 10,529 8,517 10,500 -8,798 6,000 3610 Special Assmts-County 32,394 8,830 3,836 8,000 2,944 8,000 3621 Interest Income 2,877 1,957 1,473 2,500 590 1,500 3629 Miscellaneous Revenue 8,182 35,584 27,7161 44,600 45,000 3925 Transfer -Landfill (Organics} TOTAL REVENUES 1,345,326 1,365,715 1,374,452 1,431,600 554,838 1,612,500 EXPENDITURES: GARBAGE: PERSONAL SERVICES 4101 Regular Pay 1 17,807 21,980 18.0231 19,150 7,881 18,100 4104 PERA 1,146 1,708 1,374 1,450 462 1,350 4105 FICA 1,039 1,412 1,136 1,200 489 1,100 4106 Other Retirement Contributions 5,988 -4,432 - 4107 Medicare 243 330 266 300 114 250 4108 Insurance 153 2,127 1,989 2,350 766 2,600 TOTAL PERSONAL SERVICES 20,388 33,545 18,356 24,450 9,712 23,400 SUPPLIES 4219 Operafing5upplas 1,300 1,300 TOTAL SUPPLIES 1,300 1,300 OTHER SERVICES & CHARGES 4301 Audit Fees 1,495 1,535 1,660 1,700 1,385 1,700 16,719 10,811 11,204 17,000 5,147 13,000 4319 Other Professional Services 275 117 17 500 550 4331 Travel Conferences & Schools 367,273 403,368 484,210 490,000 191,810 500,000 4384 Waste Disposal -Tipping Fee 867,235 879,594 915,439 900,000 381,692 990,000 4409 Contractual Services 1,918 5,000 4,400 4,400 4440 Miscellaneous TOTAL OTHER SERVICES & CHARGES 1,254,915 1,295,425 1,412,530 1,414,200 584,434 1,509,650 4721 Transfer - General Fund 43,150 43,950 45,000 46,150 46,750 TOTAL GARBAGE 1,318,453 1,372,920 1,475,886 1,486,100 594,146 1,581,100 ORGANICS: SUPPLIES 4219 Operating Supplies 3,080 1,537 2,046 20,100 648 20,100 3,080 1,537 2,046 20,100 648 20,100 TOTAL SUPPLIES OTHER SERVICES & CHARGES 4384 Waste Disposal 25,560 52,383 42,094 43,000 13,294 43,000 4440 Miscellaneous - 1,000 25,560 52,383 42,094 43,000 13,294 44,000 TOTAL OTHER SERVICES & CHARGES TOTAL ORGANICS 28,640 53,920 44,140 63,100 13,942 64,100 TOTAL EXPENDITURES 1,347,093 1,426,840 1,520,026 1,549,200 608,088 1,645,200 NET CHANGE IN POSITION -1,767 61,125 -145,574 •117,600 -531294,017 -32,700 BEGINNING CASH 411,617 ENDING CASH 294,017261,317 Comments: 10-12% rate increase 30% Environmental Coordinator 17% tipping fee increase in 2016 3% hauier increase for 2018 Less than 2 months expenditure cash flow Division Performance Measures & Goals for 2018 Division: Garbage/Organics/Recycling Completed by: Amanda Bednar Date: May 26, 2017 Performance Measure Residential Recycling Participants (%) (using service, not just paying for cart) Organics participation Organics (tons) Division Goal 2016 Actual 80 320 households 22 tons Objective 2017 Estimate 81 300 25 tons 2018 Proje 83 350 30 tons Objectiveffasks Decrease amount of waste going to Promote and increase amount of Increase residential curb -side recycling to 95% of households by a landfill or waste -to -energy facility organic recycling 2018 (Energy City Action Plan) &increase recycled material to grow Increase residential curb -side organics recycling to 25% of niche industries households by 2018 (Energy City Action Plan D2) Develop enforcement policies for recycling by residents and businesses by 2024. (Energy City Action Plan D3) Develop enforcement policies for organics recycling by residents and businesses by 2024. (Energy City Action Plan D3) Look into reducing organic disposal rates for customers. Provide organics and recycling receptacles for community events. 50% of community events will provide the receptacles by 2018. (Energy City Action Plan D5) Increase marketing and education 100% of new residents and businesses will receive educational materials about recycling and organics recycling within the City of Restructure residential rates to Include recycling fee in all utility bills, incentive less trash via fee discourage large amounts of waste structure Maintain proper communication and support for haulers and ERMU customer service staff. Create a customer friendly approach to waste and recycling disposal services Work with EDA to encourage business growth in recycled material industry Maintain satisfaction with residential Track critical customer complaint calls Ensure that contracted hauling is meeting the needs of all curbside program from residents, work closely with ERMU customers and contract agreements are fulfilled by all parties. customer service staff and communicate with haulers regularly to ensure resident needs are met Attachment B Year 5 2017 $6.69 $6.85 $6.97 $7.08 $12.08 Year 6 2018 $6.89 $7.06 $7.18 $7.29 $12.29 Year 7 2019 $6.89 $7.06 $7.18 $7.29 $12.29 Year 8 2020 $7.08 $7.27 $7.39 $7.51 $12.51 City of Elk River- Proposed Rate matrix for waste and recycling services Revised 6/19/2012 $7.08 $7.27 $7.39 $7.51 $12.51 $7.31 $7.45 $7,59 $7.69 $12,69 Current Rates 1st year Year 2 Year 10 Year Agreement (stare date 1/1/ZO13) 2012 2013 2014 2015 32 Gallon Residential Trash cart (Every Other Week) $6.36 _ $6.36 $6.53 $6.53 32 Gallon Residential Trash cart $6.46 $6.46 $6,65 $6.65 64 Gallon Residential Trash cart $6.57 $6.57 $6.77 $6.77 96 Gallon Residential Trash cart $6.67 $6.67 $6.87 $6.87 Two 96 Gallon Residential Trash carts $11.67 $11.67 $11.87 $11.87 Recycle Service with carts- all sizes $3,00 $3.25 $3.25 $3.25 Year 4 2016 $6.69 $6.85 $6.97 $7,08 $12.08 Year 5 2017 $6.69 $6.85 $6.97 $7.08 $12.08 Year 6 2018 $6.89 $7.06 $7.18 $7.29 $12.29 Year 7 2019 $6.89 $7.06 $7.18 $7.29 $12.29 Year 8 2020 $7.08 $7.27 $7.39 $7.51 $12.51 Year 9 Year 10 2021 2022 $7.08 $7.27 $7.39 $7.51 $12.51 $7.31 $7.45 $7,59 $7.69 $12,69 $3.25 $3.25 $3.49 I $3.49 L $3.49 1 $3.49 ! $3,49 2017 Organized Collection Survey Results CITY Anoka Open Champlin Farmington Hastings Hopkins Circle Pines Columbia White Bear St. Joseph St Cloud Elk River Elk River Trash, Organized Heights Lake 2017 2018 Rec clin COST TO CUSTOMERS w/tax (60-65 GAL CART) $16.06 $12.75 1 $19.00 $8.08 $21.85 $12.70 $39.75 $42.75 $31.00 $26.50 $14.54 1 $11.21 Plus Recycling $2.90 $4.29 $11.97 $6.00 1 $5.00 1 $3.32 $15.93 combined fee combined fee $7.30 combined fee $4.00 Total Cost $18.96 $17.04 $30.97 $14.08 1 $26.85 1 $16.02 $55.68 $42.75 $31.00 $33.80 $14.54 $16.30 Average $28.72 * Not all cities require garbage to go to RDF facility ** Billing is handled differently for cities and administrative costs may not be factored into this fee *** Metro counties must pay an additional 28% tax in addition to the 9.75% already factored in this fee 4101 4102 4103 4104 4105 4107 4108 4109 Total N 2018 BUDGET REQUESTED POSITIONS Department: Communications Planning Police - Patrol Police - Patrol Fire WVVTP 101-1120 101-1510 101-2120 101-2120 101-2310 GENERAL FUND 602-9020 Sr. Comm. Coord. Temp. Scanner Patrol Officer #1 Patrol Officer #2 Captain TOTAL Locate Tech. Regular Pay Overtime Pay This is a newly created position 55,150 55,150 This is a newly created position 45,900 Part -Time Pay and will be 9,350 and will be PERA FICA Medicare evaluated 600 150 8,950 - 800 8,950 - 800 evaluated 3,450 2,850 650 Insurance Workers Comp 8,650 1,550 8,650 1,550 8,650 1,400 $75,000 - $89,000 $ 10,100 $ 75,100 $ 75,100 $80,000 - $95,000 $ 333,250 $ 62,900 Total Personal Services Additional Costs: Uniform Allowance 900 900 650 650 Vehicle 53,500 Shared with #1 40,000 Phone/office furniture 9,500 500 500 200 2,000 Training/License 2,400 100 100 2,400 Other 3,500 3,500 - Total Additional Costs $ 11,900 $ - $ 58,500 $ 5,000 $ 43,250 $ 118,650 $ 2,650 ew Position Requests $ 95,600 $ 10,100 $ 133,600 $ 80,100 $ 132,5011 $ 451,900 $ 65,550 2018 CAPITAL OUTLAY Funding Source Requested General lc* Capital Outlay Govt Waste Department Item Amount Fund Arena Library Reserve Bldg Fund Water Administration Election equipment - City contribution 15,600 15,600 Building Maintenance Facility Condition Assessment Software 3z04:32,000 32,000 Police Canine replacement 15,000 15,000 Vehicle - additional officers 53,500 53_,500 Floor scrubberlswee r 114 share of $61,000 15,250 15,250 83,750 68,500 - 15,250 Information Technology Storage area network 60,000 60,000 Cybersecurity countermeasures 25,000 25,000 Firewall upgrades 10,000 10,000 Laserfiche upgrade 10,000 10,000 Hardware/Enterprise switch/UPS 35,000 _ _ _ 35,000 Fiber network enhancements 10,000 10,000 Virtualization refresh 95,000 95,000 Mobile management system 15,000 15,000 _ Virtual desktop 75 000 75,000 335,000 335,000 Building Safety PermitlPian Reviewlins ection Software 95,000 95,000 Streets Floor scrubber/sweeper 114 share of $61,000 15,250 15,250 Fire Floor scrubberlsweeper (1l4 share of $61,000) 15,250 15,250 Vehicle - Captain 40,000 40,000 Turnout gear extractor 15,000 15,000 Turnout gear drying 10,000 10,000 80,250 40,000 40,250 General Fund De artments 656,950 108500 445,600 102,750 Ice Arena Expand Locker Room #5 10,000 10,000 Replacement of Ice Plants 2,200,000 2,200,000 Modify Refrigeration Room 425,000 425,000 Water Heater in Boiler Room 10,000 10,000 Replace Infrared Heating - Bam 21,850 21,850 Floor Scrubber 10,000 M000 2,676,850 2,676,850 Libra LED Parking Lot Lighting 20,000 20,000 Patio Furniture 10,000 10,000 30,000 30,000 Wastewater Floor scrubberlswee r (114 share of $61,000) 15,250 15,250 KSB Pump 14,000 _ 14,000 Bobcat Tooicat 70,000 70,000 Irrigation System 20,000 20,_000 Bar Screen 92,000 92,000 Pump @ Evans 42,000 42,000 Ford F650 with hoist 113,000 113.000 366,250 366,250 Total $3,729,950 $108,500 $2,676,850, $30,000 $445,600 $102750 $366250 Note; Vehicle and equipment replacement for non -enterprise funds will be reviewed with the 2018- 2022 equipment replacement fund. General Fund Revenues: Property taxes Othertaxes Licenses & Permits Intergovernmental Revenues Charges for Services Fines Other Revenues Transfers In Total General Revenues General Fund Expenditures General Government: Mayor & Council Communications Administrative Services Human Resources Elections Finance Information Technology Legal Community Development Planning Building Maintenance Energy City Contingency Total General Government Public Safety: Police Fire Code Enforcement Building Safety Environmental Total Public Safety Public Works: Street Maintenance Snow Removal Equipment Services Engineering Total Public Works Culture & Recreation: Parks Maintenance Recreation Sr. Citizen Programs Total Culture & Recreation Total General Fund Expenditures CITY OF ELK RIVER GENERAL FUND BUDGET 2017 YTD 2018 % of % Budget 6/30/17 Preliminary Budget Change $9,969,250 $3,599,423 $10,873,200 70.0% 9.1% 140,000 7,993 150,000 1.0% 7.1% 714,950 695,754 872,900 5.6% 22.1% 293,500 6,566 294,500 1.9% 0.3% 891,400 712,735 931,500 6.0% 4.5% 155,000 80,882 151,000 1.0% -2.6% 217,500 68,049 226,500 1.5% 4.1% 1,996,800 390,547 2,042,550 13.1% 2.3% 14,378,400 5,561,949 15,542,150 100.00% 8.09% 148,800 46,461 152,800 0.98% 2.69% 111,300 46,764 306,900 1.97% 175.74% 594,450 280,168 521,900 3.36% -12.20% 234,450 98,992 250,550 1.61% 6.87% 6,600 6,300 42,250 0.27% 540.15% 572,200 308,377 586,250 3.77% 2.46% 385,100 200,002 447,600 2.88% 16.23% 220,000 96,944 230,000 1.48% 4.55% 223,400 106,565 150,050 0.97% -32.83% 297,450 140,192 407,800 2.62% 37.10% 638,850 294,356 668,250 4.30%n 4.60% 33,800 15,837 33,000 0.21% -2.37% - - 53,450 0.34% - 3,466,400 1,640,958 3,850,800 24.8% 11.1% 5,142,250 2,288,398 5,584,750 35.93% 8.61% 908,550 412,913 1,093,600 7.04% 20.37% 93,650 43,147 98,750 0.64% 5.45% 665,300 316,685 678,450 4.37% 1.98% 47,000 14,493 48,400 0.31% 2.98% 6,856,750 3,075,636 7,503,950 48.28% 9.44% 1,304,800 631,959 1,336,750 8.60% 2.45% 305,950 125,993 298,700 1.92% -2.37% 196,050 87,540 205,650 1.32% 4.90% 218,500 108,788 234,200 1.51% 7.19% 2,025,300 954,280 2,075,300 13.35% 2.47% 1,047,950 441,570 1,113,800 7.17% 6.28% 732,400 314,001 746,800 4.80% 1.97% 249,600 119,603 251,500 1.62% 0.76% 2,029,950 875,174 2,112,100 13.59% 4.05% 14,378,400 6,546,048 1 15,542,150 1 100.00% 8.09% CITY OF ELK RIVER PROPOSED BUDGET WORKSHEET 101 -GENERAL FUND REVENUES: Taxes 101-3-0000-3111 Current Ad Valorem Taxes 101-3-0000-3121 Gravel Tax TOTAL Taxes Licenses & Permits 101-3-0000-3322 101-3-0000-3211 Liquor License 101-3-0000-3212 Amusement License 101-3-0000-3213 Cigarette License 101-3-0000-3214 Rental License 101-3-0000-3216 Mining License 101-3-0000-3217 Garbage Hauler License 101-3-0000-3218 Other Business License/Permit 101-3-0000-3229 NPDES Permit 101-3-0000-3231 Building Permit 101-3-0000-3232 Plumbing/Heating Permit 101-3-0000-3233 Permit Surcharge 101-3-0000-3235 Animal License 101-3-0000-3237 Other Non -Business Lic/Permit TOTAL Licenses & Permits Street Services Intergovernmental Revenue 101-3-0000-3322 MV Credit 101-3-0000-3324 PERA Aid 101-3-0000-3325 Police 2% Aid 101-3-0000-3326 Police Training Reimb 101-3-0000-3329 State Crime Prevention Grant TOTAL Intergovernmental Revenue Charges for Services 66,803 101-3-0000-3412 Planning & Zoning Fees 101-3-0000-3413 Plan Check Fee 101-3-0000-3415 Special Assessment Search 101-3-0000-3417 Copies 101-3-0000-3418 Other General Govt Services 101-3-0000-3430 Lockout Fees 101-3-0000-3431 Police Services 101-3-0000-3432 School Liaison 101-3-0000-3434 Animal Impound Fee 101-3-0000-3436 Fire Contracts 101-3-0000-3437 Fire Services 101-3-0000-3438 Fire Inspections 101-3-0000-3450 Maintenance Facility Rent 101-3-0000-3451 Street Services 101-3-0000-3452 Engineering Services Reimb 101-3-0000-3461 Recreation Fees 101-3-0000-3462 Sr Center Activities 101-3-0000-3472 Park Use Fee 101-3-0000-3475 Building Rent 101-3-0000-3483 Sewer Inspection Fee 101-3-0000-3484 Contractor License Check TOTAL Charges for Services 2017 Y -T -D 2018 BUDGET 6 3Q 17 PRELIMINARY 9,969,250 3,599,423 10,873,200 140,000 7,993 150,000 10,109,250 3,607,416 11,023,200 67,500 66,803 70,000 1,050 - - 3,100 300 2,800 45,000 48,706 60,000 23,000 16,503 23,000 1,800 465 1,600 13,000 3,930 13,000 12,000 7,700 12,000 415,000 358,649 480,000 118,000 177,679 195,000 1,500 5,109 1,000 6,000 1,930 5,500 8,000 7,980 9,000 714,950 695,754 872,900 5,000 5, 500 14,000 14,000 239,500 240,000 10,000 - 10,000 25,000 6,566 25,000 293,500 6,566 294,500 30,000 17,910 32,000 145,000 183,897 200,000 500 700 800 1,700 1,455 2,500 5,000 2,441 5,000 7,000 2,960 6,500 8,000 1,611 9,000 123,600 61,812 123,600 3,000 2,450 4,000 234,000 252,362 255,000 2,000 244 2,000 5,000 - - 13,800 5,783 - 25,000 8,229 20,000 125,000 82,307 125,000 96,000 45,464 75,000 30,000 25,277 35,000 24,400 12,069 24,000 2,400 1,200 2,400 9,000 4,130 9,000 1,000 435 700 891,400 712,736 931,500 REVENUES: Fines & Forfeits 101-3-0000-3510 Court Fines 101-3-0000-3511 Parking Fines TOTAL Fines & Forfeits Other Revenue 41,897 101-3-0000-3621 Interest Income 101-3-0000-3625 Refunds & Reimbursements 101-3-0000-3626 Contributions 101-3-0000-3629 Miscellaneous Revenue TOTAL Other Revenue Transfer -Development Transfers In 41,897 101-3-0000-3921 Transfers 101-3-0000-3925 Transfer -Landfill 101-3-0000-3926 Transfer -Capital Outlay Resery 101-3-0000-3929 Transfer-NSP/RDF Reserve 101-3-0000-3930 Transfer -Development 101-3-0000-3942 Transfer-WWTS 101-3-0000-3943 Transfer -Liquor 101-3-0000-3944 Transfer -Garbage 101-3-0000-3945 Transfer -Utilities 101-3-0000-3946 Tra n sfer-Storm water 101-3-0000-3948 Transfer -EDA 101-3-0000-3949 Transfer -HRA TOTAL Transfers In 5,561,950 15,542,150 TOTAL GENERAL FUND REVENUE 2017 Y -T -D 2018 BUDGET 6130/17 PRELIMINARY 145,000 77,662 145,000 10,000 3,220 6,000 155,000 80,882 151,000 90,000 41,897 90,000 101,000 7,132 110,000 20,000 16,000 20,000 6,500 3,021 6,500 217,500 68,050 226,500 12,332 56,000 56,000 113,250 13,600 45,000 45,000 14,000 24,600 130,000 130,000 482,850 480,000 46,150 - 46,750 1,035,000 378,214 1,165,000 15,000 - 15,000 34,800 36,600 24,750 - 30,000 1,996,800 390,546 2,042,550 14,378,400 5,561,950 15,542,150 CITY OF ELK RIVER 2017-2018 BUDGET GENERAL FUND EXPENDITURES Descri 4101 FULL TIME SALARIES 4102 OVERTIME 4103 PART TIME SALARIES 4104 PERA 4105 FICA 4106 OTHER RETIREMENT CONTRIBUTIONS 4107 MEDICARE 4108 INSURANCE 4109 WORKERS COMPENSATION 4361 TOTAL PERSONAL SERVICES 4201 OFFICE SUPPLIES 4212 FUELS & LUBES 4217 UNIFORM ALLOWANCE 4219 OPERATING SUPPLIES 4221 EQUIPMENT PARTS 4226 STREET SIGNS 4417 TOTAL SUPPLIES 4301 AUDIT FEES 4304 LEGAL FEES 4319 PROFESSIONAL SERVICES 4321 TELEPHONE 4322 POSTAGE 4331 TRAVEL/CONFERENCES/SCHOOLS 4334 CAR ALLOWANCE 4349 ADVERTISING/MARKETING 4359 PUBLISHING 4361 PROPERTY/LIABILITY INSURANCE 4389 UTILITIES 4401 BLDG REPAIR/MAINT SERVICES 4404 EQUIP REPAIR/MAINT SERVICES 4409 CONTRACTUAL SERVICES 4412 BUILDING RENT 4415 EQUIPMENT RENTAL 4417 UNIFORM RENTAL 4433 DUES & SUBSCRIPTIONS 4437 TAXES & LICENSES 4438 CREDIT CARD FEES 4440 MISCELLANEOUS 4460 EQUIPMENT REPLACEMENT CHARGE 15.15% TOTAL OTHER SERVICES & CHARGES 4560 CAPITAL OUTLAY 2017 2018 % BUDGET PRELIMINARY CHANGE 7,542,950 8,106,850 7.48% 202,100 200,000 -1.04% 689,600 742,800 7.71% 880,100 942,150 7.05% 327,150 342,700 4.75% 30,000 30,000 0.00% 119,550 130,000 8.74% 986,750 1,046,850 6.09% 189,000 187,650 -0.71% 10,967,200 11,729,000 6.95% 43,300 57,650 33.14% 176,800 217,100 22.79% 76,800 68,400 -10.94% 602,950 674,950 11.94% 116,700 117,800 0.94% 31,500 31,000 -1.59% 1,048,050 1,166,900 11.34% 20,000 19,250 -3.75% 220,000 230,000 4.55% 118,700 128,300 8.09% 90,450 91,050 0.66% 20,000 18,700 -6.50% 178,300 186,300 4.49% 4,800 4,800 0,00% 33,200 33,200 0.00% 15,600 18,800 20.51% 157,600 160,300 1.71% 384,400 398,650 3.71% 132,100 150,900 14.23% 374,750 450,400 20.19% 198,800 207,000 4.12% 1,650 1,900 15.15% 25,200 27,000 7.14% 7,950 900 -88.68% 51,250 55,050 7.41% 350 700 100.00% 9,400 10,600 12.77% 29,200 33,950 16.27% 289,450 310,000 7.10% 2,363,150 2,537,750 7.39% 108,500 TOTAL GENERAL FUND EXPENDITURES 14,378,400 15,542,150 8.09% City of Elk River Levied Preliminary Tax Levy Analysis Pay 2017 Pay 2018 General Fund $9,969,250 $10,873,200 Library 53,650 54,000 10,022,900 10,927,200 General Property Tax Levy Special Levies: 2010 GO CIP Bonds 368,030 369,500 Economic Development Tax Abatement 172,840 142,523 10,563,770 11,439,223 Total Levy General Fund Change from 2017 903,950 Percentage Change from 2017 9.07% Total Dollar Change from 2017 875,453 8.29% % Change 9.07% 0.65% 9.02% 0.40% -17.54% 8.29% $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 2017 YTD Rental Licensing Program License Fees Collected 2016 2015 2012 Inspections Completed -i� XI__7 ccm ■ Projected 1,850 1,789 1,800 1,750 1,700 1,650 1,600 1,592 1,550 1,500 JLE9 1,450 2017 YTD 2016 2015 Public Education Programs Program Reach MRC 5000 4000 3000 2000 1000 0 2017 YTD 2016 2015 ren 129 3,743 4,176 s 36 320 627 ■ Children ■ Adults ELK RIVER POLICE DEPARTMENT CRIME MENTION & OUTREACH PROGRAMS Ongoing Programs: 64A-7 ccs( Crime Free Multi -Housing Program (CFMH) We conduct monthly meetings at police department for apartment owners and managers. Disseminate police reports relevant to their properties. Provide training and updates on crime trends. The number of members fluctuates throughout the year as management companies' change. We average about 20 members and are always seeking new members. Neighborhood Watch Program Program establishes neighborhood watch groups within residential areas of the city. An initial presentation is given to residents of that development, covering the concept of the program and providing security tips. Block Captains are selected and become a liaison for the block watch group with the police department. Newsletters are sent twice a year along with crime alerts to the block captains who then distribute them to the other members. SkimStop Program A program designed to work in conjunction with local gas stations to ensure that credit card "skimmers" are not being placed in their gas pumps by criminals. The program was rolled out in April of 2016 and now has all the stations in Elk River taking part in the program. Impromptu Inspections are done to ensure compliance. Stations are provided the forms and security seals needed for the program and receive an annual sticker informing the public that they participate in the program. Annual Events: Night to Unite Is a statewide event, held each year on the first Tuesday in August. Elk River neighborhoods are invited to join cities throughout Minnesota in hosting block parties in an effort to get to know their neighbors and discuss ways to keep crime out of their neighborhoods. We've had a steady increase in the numbers of registered parties each year, with 40 block parties registered in 2016. A member of the police department stops in at each party on the night of the event to review crime reports for their neighborhoods. Participants are also encouraged to collect donations for "CAER" and the police department assists in delivering these items on the following morning. Seniors and Law Enforcement Together Committee (S.A.L.T.) A county wide program involving law enforcement from each jurisdiction hosting a Senior Day Out event held in May. The event includes a variety of presentations with approximately 60-70 seniors attending. There are informational booths with materials relevant to senior safety. The Sheriff and local Police Chiefs also attend providing updates and answering questions. Pet Vaccination Clinic Held the first Saturday in May each year and is open to the public. A local veterinary hospital offers reduced cost vaccinations for dogs and cats. P.D. staff sells pet licenses and answers questions regarding city ordinances involving domestic animals. 95 pet licenses sold in 2015 and 66 pet licenses in 2016. Citizen's Academy Eight week program that meets once a week, where members of the public are exposed to a variety of law enforcement topics through lectures, demonstrations and hands-on training. The program is designed to strengthen the partnership between public safety professionals and the community. By Request: Tours of the police department Provide a guided tour of the police department for various youth groups and business organizations such as Leadership Elk River, Boy Scouts & Girl Scouts. Robbery and Alarm presentations for local banks Meet with local bank staff to provide training on how to react during a bank robberies or when bank alarm is activated. Discuss each employee's role during these events. Shop with a Cop An event where police officers volunteer to shop with underprivileged youth during the Holidays and at the start of the school year using funds donated by local businesses. Public Service Videos on Local Cable Channel Topics have included thefts from M.V., phone scams, holiday shopping safety and winter survival kits. Security and Safety Presentations At the request of local businesses and organizations we have conducted training on topics such as work place safety, personal safety, safety at home, medical emergencies and internet safety. Public Appearances Public appearances at events such as the Farmer's Market, Fire Department Open House, etc. Will typically do a squad showing and answer questions that the public might have about local law enforcement. Safety Camp (Park & Recreation) Police department participates in this annual event, conducting K-9 demonstrations, bike safety classes and other youth safety topics. Event held once a year. K-9 Demonstrations Department's canine officer and his partner have done numerous presentations at public events. Presentations include an overview of the unit and demonstrations of the canine's abilities. E.R.P.D. Honor Guard Presentations The department's honor guard unit has participated in a wide variety of community events including local parades, graduation ceremonies and national holidays such as Independence Day and Veteran's Day. Child I.D. Program A program where Elk River Reserve Officers meet with parents and their children, and collect information that would be valuable to L.E. if I child were to be abducted or lost. Information is then placed onto a jump drive and given to the parents for safe -keeping. Committees / Coalitions The police department has officers who serve on the following committees that are comprises of members from both government agencies and the public sector. • Sherburne County Substance Use Prevention Coalition • Sherburne County Safe Child Council • Families First Sherburne County • Project Lifesaver Pending Programs: Home Alone Safety Class A new program that will be offered this summer to young teens who maybe staying home alone for the first time while the parent(s) are at work. Class will help them understand how to react in real-life situations and keep them safe while at home. Business Watch Program Looking to develop a program with local businesses where law enforcement partners with business owners to address concerns relevant to their business. CPS Canton has reached out to the Chamber of Commerce and is currently taking part in the Leadership Elk River program in an effort to develop contacts and get ideas on how to best proceed with this program. Premises Surveys CPS Canton has recently received training in the area of premises surveys using the principles of crime prevention through environmental design (CPTED). We are currently working on developing a program to get this information to homeowners and business owners in Elk Rier. 3, 3 NA Mdaa � Division Performance Measures & Goals for 2018 Division: 2320 -Fire Operations Completed by: I Deputy Chief, A. Surratt Date: IJuly 3rd, 2017 Performance Measure 1 2016 Respond to emergency incidents in an 4421 efficient and timely manner Maintain adequate paid on call staffing 142 on-call firefighters (Hired 3) 44 on-call firefighters (Hiring 1) taking future growth into consideration. 2018 Project 470 Incidents 45 on-call firefighters Division Goal Goal Ob'ectivefTask Continue to expand department training program both internally and externally. Continue positive growth of fire academy model with second academy now starting Oct. 2017 -April 2018. Continue to develop and enhance current and future leaders of the organization Work with new officers to intengrale into duty officer program, as well as shadowing position to unsure succession planning. Develop long-term station, apparatus, and staffing plan Review recommendations from 2017 Fire station study as relates to operational readiness, efficiency, and community expectations. Elk River Police Department Staff Request 2018 Enclosed is an overview of patrol division staffing for the Elk River Police Department. Several areas were examined to include our current schedule, historical calls for service compared to number of patrol officers, hours of training, days at minimum coverage, a proposed adjustment to staffing levels, and hiring timelines. Tab 1: Our current patrol division schedule is split into A (Day shifts), P (Afternoon shifts), and B (Night shifts) and consists of a Patrol Sergeant and three officers for both the A and B shifts. The P shift is staffed by patrol officers only with supervisory overlap. Tab 2: A historical look at Calls for Service in comparison to number of officers in the patrol division dating back to 2003. Tab 3: An evaluation of the number of training hours the patrol division participated in for 2016 and 2017. Tab 4: Outlines time off accrual including vacation, holiday hours, and compensation time. Tab 5: Illustrates the number of days per month the patrol division operates at minimum staffing. Tab 6: How staff increases would affect the 2018 schedule. Tab 7: Month by month description, with timelines, of the police department hiring process. Tab 8: Historical overtime usage. Current 2017 Patrol Schedule Calls for Service Patrol Training Accrual of Potential Time Off (January -December) 2010 Statistics Part 11 Crimes Other Assaults 2009 2010 YTD% Part I Crimes 32 37 15.63% Aggravated Assault 18 26 44.44% Burglary 83 59 -28.92% Arson 1 5 400.00% Criminal Sexual Conduct 4 8 100.00% Robbery 5 3 -40.00% Theft 429 422 -1.63% Vehicle Theft/Theft Related 213 168 -21.13% Total Pan I Crimes 753 691 -8.23% Part 11 Crimes Other Assaults 45 97 115.56% Forgery 32 37 15.63% Fraud 71 86 21.13% Vandalism 250 237 -5.20% Weapons 52 42 -19.23% Sex Offenses 17 14 -17.65% Narcotics 184 228 23.91% DWI/Traffic 313 197 .37-06 Liquor Laws 79 84 6.33% Disorderly 407 372 -8.60% Other 439 581 32.35% Total Part H Crimes 1,889 1,975 4.55% Accidents PDMVA 480 465 -3.13% PIMVA 52 49 -5.77% Fatal 1 1 0.000/0 Pedestrian 2 5 150.00% Bicycle 6 4 -33.33% TotalAccfdents 541 524 -3.14% Total Citations/Warnings Total Traffic Citations 2,620 2,638 0.69% Total Traffic Written Warnings 1,104 460 -58.33% Total Traffic Verbal Warnings 2,531 3,364 32.91% Total Parking Citations 502 544 8.37% Total Parking Warnings 0 0 0.00% Total Calls For Service 22,230 21,751 -2.15% 2011 Statistics 2010 2011 YTD% Part 1 Crimes Aggravated Assault 26 9 -65.38% Burglary 59 93 57.63% Arson 5 1 -80.00% Criminal Sexual Conduct 8 11 37.50% Robbery 3 6 100.00% Theft 422 376 -10.90% Vehicle Theft/Theft Related 168 182 8.33% Obstruct Coorespondence 0 1 100.00% Total Part I Crimes 691 679 -1.74% Part 11 Crimes Other Assaults 97 95 -2.06% Forgery 37 34 -8.11% Fraud 86 83 -3.49% Vandalism 237 177 -25.32% Weapons 42 42 0.00% Sex Offenses 14 37 164.29% Narcotics 228 196 -14.04% DWI/Traffic 197 252 27.92% Liquor Laws 84 56 -33.33%0 Disorderly 372 320 -13.98% Other 581 484 -16.70% Total Part H Crimes 1,975 1,776 -10.08% Accidents PDNfVA 465 412 -11.40% PIMVA 49 43 -12.24% Fatal 1 0 -100.00% Pedestrian 5 2 -60.00% Bicycle 4 2 -50.00% Total Accidents 524 459 -12.40%e Total Citations/Warnines Total Traffic Citations 2,638 2,125 Total Traffic Written Warnings 460 137 -70.22% Total Traffic Verbal Warnings 3,364 2,984 -11.30% Total Parking Citations 544 714 31.25% Total Parking Warnings 0 57 Total Calls For Service 21,751 20,707 -4.80% 2012 Statistics 2011 3012 Part 1 Crimes Aggravated Assault 9 18 100.00% Burglary 93 65 -30.11% Arson 1 3 200.00% Criminal Sexual Conduct 11 7 -36.36% Robbery 6 3 -50.00% Theft 376 389 3.46% Vehicle Theft/Theft Related 182 131 -28.02% Obstruct Coorespondence 1 3 200.00% Total Part I Crimes 679 619 -8.84% Part 11 Crimes Other Assaults 95 93 -2.11% Forgery 34 18 -47.06% Fraud 83 79 -4.82% Vandalism 177 240 81.82% Weapons 42 39 -7.14% Sex Offenses 37 30 -18.92% Narcotics 196 202 3.06%u DWI/Traffic 252 309 22.62% Liquor Laws 56 69 23.21% Disorderly 320 341 6.56% Other 484 354 -26.86% Total Part 77 Crimes 1,776 1,774 -0.110/0 Accidents PDMVA 412 425 3.16% P1MVA 43 39 -9.30% Fatal 0 0 0.00% Pedestrian 2 2 0.00%u Bicycle 2 6 200.00% Total Accidents 459 472 2.83% Total Citations/Warnings Total Traffic Citations 2,125 1,840 -13.41% Total Traffic Written Warnings 137 104 -24.09% Total Traffic Verbal Warnings 2,984 3,501 17.33% Total Parking Citations 714 370 -48.18% Total Parking Warnings 57 229 301.75% Total Calls For Service 29,707 20,451 -1.24% 2013 Statistics 2012 2013 YTD% Part I Crimes Aggravated Assault 18 4 -77.78% Burglary 65 58 -10.77% Arson 3 0 -100.00% Criminal Sexual Conduct 7 7 0.00% Robbery 3 2 -33.33% Theft 389 322 -17.22% Vehicle Theft/Theft Related 131 115 -12.21% Obstruct Correspondence (Postal) 3 0 -100.00% Total Part I Crimes 619 508 -17.93% Part 11 Crimes Other Assaults 93 66 -29.03% Forgery 18 41 127.78% Fraud 79 62 21.52% Vandalism 240 94 60.83% Weapons 39 25 35.90% Sex Offenses 30 18 40.00% Narcotics 202 113 44.06% DWI/Traffic 309 225 27.18% Liquor Laws 69 60 13.04% Disorderly 341 237 30.50% Other 354 333 5.93% Total Part II Crimes 1774 1,274 28.18% Accidents PDMVA 425 434 2.12% PIMVA 39 51 30.77% Fatal 0 2 100.00% Pedestrian 2 4 100.00% Bicycle 6 3 -50.00% Total Accidents 472 494 4.66% Total Citations/Warnines Total Traffic Citations 1,840 1,925 4.62% Total Traffic Written Warnings 104 46 -55.77% Total Traffic Verbal Warnings 3,501 3,291 -6.00% Total Parking Citations 370 481 30.00% Total Parking Warnings 229 141 -38.43% Total Calls For Service 20,451 20,676 1.10% 2014 Statistics Part I Crimes Aggravated Assault Burglary Arson Criminal Sexual Conduct Robbery Theft Vehicle Theft/Theft Related Total Part I Crimes Part II Crimes Other Assaults Forgery Fraud Vandalism Weapons Sex Offenses Narcotics DWI/Traffic Liquor Laws Disorderly Other Total Part II Crimes Accidents PDMVA PIMVA Fatal Pedestrian Bicycle Total Accidents Total Citations/Warnings Total Traffic Citations Total Traffic Written Warnings Total Traffic Verbal Warnings Total Parking Citations Total Parking Warnings 2013 2014 YTD% 4 14 250.00% 58 59 1.73% 0 1 100.00% 7 7 0.00% 2 3 50.00% 322 305 -5.28% 115 137 19.13% 508 526 3.54% 66 65 -1.52% 41 33 -19.51% 62 99 59.68% 94 130 38.30% 25 29 16.00% 18 30 66.67% 113 172 52.22% 225 194 -13.78% 60 44 -26.67% 237 354 49.37% 333 249 -25.23% 1,274 1,399 9.81% 434 484 11.52% 51 43 -15.69% 2 1 -50.00% 4 1 -75.00% 3 5 66.67% 494 534 8.10% 1,925 1,930 0.26% 46 190 313.04% 3,291 2,626 -20.21% 481 598 24.32% 141 183 29.79% Total Calls For Service 20,676 21,584 4.39% 2015 Statistics Part 1 Crimes Aggravated Assault Burglary Arson Critrunal Sexual Conduct Robbery Theft Vehicle Theft/Theft Related Tota/ Part I Crimes Part II Crimes Other Assaults Forgery Fraud Vandalism Weapons Sex Offenses Narcotics DWI/Traffic Liquor Laws Disorderly Other Total Part II Crimes Accidents PDN1VA PIMVA Fatal Pedestrian Bicycle Total Accidents Total Citations/Warnings Total Traffic Citations Total Traffic Written Warnings Total Traffic Verbal Warnings Total Parking Citations Total Parking Warnings Total Cads For Service 2014 2015 YTD% 14 9 -35.71% 59 52 -11.86% 1 3 200.00% 7 14 100.00% 3 2 -33.33% 305 366 20.00% 137 141 2.92% 526 587 11.60% 65 65 0.00% 33 17 -48.48% 99 104 5.05% 130 132 1.54% 29 33 13.79% 30 29 -3.33% 172 195 13.37% 194 118 -39.18% 44 41 -6.82% 354 203 -42.66% 249 349 1,399 1,286 -8.08% 484 421 -13.02% 43 31 -27.91% 1 2 100.00% 1 2 100.00% 5 7 40.00% 534 463 -13.30% 1,930 2,778 43.94% 190 106 -44.21% 2,626 3,543 34.92% 598 374 -37.46% 183 163 -10.93% 21,584 21,930 1.60% 2016 Statistics Part 1 Crimes Aggravated Assault Burglary Arson Criminal Sexual Conduct Robbery Theft Vehicle Theft/Theft Related Obstruct Correspondence (Postal) Total Part I Crimes Part 11 Crimes Other Assaults Forgery Fraud Vandalism Weapons Sex Offenses Narcotics DWI/Traffic Liquor Laws Disorderly Other Total Part II Crimes Accidents PDMVA PIMVA Fatal Pedestrian Bicycle Total Accidents Total Citations/Warnings Total Traffic Citations Total Traffic Written Warnings Total Traffic Verbal Warnings Total Parking Citations Total Parking Warnings Total Calls For Service 2015 2016 YTD% 9 15 66.67% 52 44 -15.38% 3 1 -66.67% 14 11 -21.43% 2 3 50.00% 366 319 -12.84% 141 123 -12.77% 0 1 100.000/0 587 517 -11.93% 65 70 7.69% 17 20 17.65% 104 109 4.81% 132 135 2.27% 33 23 -30.30% 29 24 -17.24% 195 196 0.51% 118 87 -26.27% 41 33 -19.52% 203 257 26.60% 349 349 0.00% 1,286 1,303 1.32% 421 475 12.83% 31 41 32.26% 2 1 -50.00% 2 4 50.00% 7 10 42.86% 463 531 14.67% 2,778 2,818 1.44% 106 57 -46.23% 3,543 4,773 34.72% 374 304 -18.72% 163 127 -22.09% 21,930 24,728 12.76% uary I. 2017 to lune 30, 2017 2016 to Part 1 Crimes Aggravated Assault 15 8 Burglary 44 34 Arson 1 3 Criminal Sexual Conduct 11 7 Robbery 3 2 Theft 319 131 Vehicle Theft/Theft Related 123 58 Obstruct Correspondence (Postal) 1 0 Total Part I Crimes 517 243 Part II Crimes Other Assaults 70 39 Forgery 20 26 Fraud 109 67 Vandalism 135 79 Weapons 23 6 Sex Offenses 24 10 Narcotics 196 112 DWI/Traffic 87 34 Liquor Laws 33 13 Disorderly 257 ill Other 349 167 Total Part II Crimes 1,303 658 Accidents PDMVA 475 241 PIMVA 41 23 Fatal 1 1 Pedestrian 4 1 Bicycle 10 1 Total Accidents 531 267 Total ,C itations/Warn i n Total Traffic Citations 2,818 1,871 Total Traffic Written Warnings 57 32 Total Traffic Verbal Warnings 4,773 2;747 Total Parking Citations 304 217 Total Parking Warnings 127 49 Total Calls For Service 24,728 13,212 ICR Number Data Comparison (January 1, 2016 through June 30, 2016 TO January 1, 2107 through June 30, 2017) • 2016 ICR numbers for the first six months were 12,201. 2017 ICR numbers for the first six months were 13,214. • The change from 2016 to 2017 represents an 8% INCREASE in ICR numbers. • 2016 ICR numbers for the first six months that were "visually initiated" were 5,202. • 2017 ICR numbers for the first six months that were "visually initiated" were 5,873. • "Visually initiated" essentially means ICR numbers that were generated by the officer due to something they initiated themselves, such as; traffic citations, traffic warnings, security checks, unsecure buildings, etc. • The change from 2016 to 2017 in 'visually initiated" ICR numbers represents AN INCREASE OF 13%. • 2016 ICR numbers for the first six months that were not officer initiated were 6,999. • 2017 ICR number for the first six months that were not officer initiated were 7,341. • These are essentially calls for service initiated by a citizen/business/other agency. • The change from 2016 to 2017 in non -officer imitated complaints represents AN INCREASE OF 5%. • Of the total number of ICRs from Jan. 1, 2017 to Jun. 30, 2017 (13,214); 0 7,341 were non -officer initiated: 55% of the ICR numbers 0 5,873 were visually initiated by the officer: 45% of the ICR numbers. 14000 12000 10000 8000 6000 400a 2001 Not Officer Initiated 2016 201'7 Calls For Service 30,000 22 25,000 -- 21 21 21 21 21 . ♦ . . 21 � j 1 20,000 - -- - — 20 15,000 - - - - 20 10,000 - - - - 19 5,000 - - - - -- 0 I � IV 18 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2017 2016 (1/1/17. 2017 6/30/17) Projected iiiiiiiiiiCalls For Service 16,594 16,134 17,144 16,600 17,784 18,123 22,231 21,751 20,707 20,451 20,676 21,584 21,930 24,728 13,214 26,428 11 Number Of Officers 18 19 19 20 20 20 21 21 20 21 21 21 20 20 20 20 141 Ti 0 Training Hours 100 200 300 400 500 600 700 800 Block 365 HOURS Erickson 223 HOURS Olmscheid 206 HOURS Edlund 273 HOURS Boos 181 HOURS Heldt 360 HOURS Morgan 20 153 HOURS k River )atrol Patullo L 162 HOURS 'airing Bebeau 301HOURS Ege 394 HOURS Windels 394 HOURS Smith 204 HOURS Birdsall 188 HOURS Firkus 154 HOURS Christie 151 HOURS Ellanson 768 HOURS Albert 117 HOURS Sandberg 687 HOURS Kosloske 503 HOURS Williams 390 HOURS Williams Kosloske Sandberg Albert Ellanson Christie Firkus Birdsall Smith Windels Ege Bebeau Patullo Morgan Heldt Boos Edlund Erickson Block ■ Training Hours 2015 (JAN -DEC) 13 18 36 0 51 49 56 57 62 57 98 69 47 58 50 47 72 69 215 ■Training Hours 2016 (JAN -DEC) 95 107 111 78 105 70 80 96 103 198 176 222 89 75 167 116 74 111 132 ■Training Hours 2017(JAN-JUNE) 2 18 20 39 12 32 18 18 39 46 40 10 26 20 23 38 39 19 18 ■SWAT 2015 56 24 56 2424 N49 ■SWAT 2016 17 16 56 64 64 ■SWAT 2017 21 ■Field Training 2015 280 360 520 600 Accrual of Potential Time Off 0 50 100 150 200 250 300 350 Block N 1 136 136 136 136 144 ' F— 176 184 192 192 14.38 101.5 Erickson 52.13 76.88 50.13 81.88 70.5 0 92.25 67.38 68.13 813 63 88 88 88 88 88 88 88 88 88 88 88 Olmscheid 88 Edlund Boos Heldt Morgan Patul to Bebeau Ege W indels Smith Birdsall Firkus Christie Ellanson Albert Sandberg Kosloske 771 Williams Sandberg Albert Ellanson Christie Firkus Williams Kosloske IN Eligible Vacation 88 88 88 88 88 88 112 ■ Compensation Accrual 59.26 19 20.25 77.13 49.5 9 0.75 ■Holiday Hours 88 88 88 88 88 88 88 0 400 363.63 HOURS 3HOURS )URS 16.25 HOURS 128 1 128 1 136 136 136 136 144 144 168 176 184 192 192 14.38 101.5 34.25 52.13 76.88 50.13 81.88 70.5 0 92.25 67.38 68.13 813 63 88 88 88 88 88 88 88 88 88 88 88 88 88 Days at Minimum Coverage 2014 17 9 1 15 13 22 24 24 2 1 21 26 22 25 21 26 27 1 19 24 0 26 25_r—j January February March April May June July August September October November j December 0 Days at Minimum Coverage - Day Shift 9 10 13 11 24 20 21 22 21 26 19 25 * Days at Minimum Coverage - Night Shift 17 15 22 23 24 23 26 25 25 27 24 26 Days at Minimum Coi IIIDays at Minimum Coverage - Day Shift 15 25 22 17 27 24 22 28 25 24 23 23 ■ Days at Minimum Coverage - Night Shift 19 22 26 25 22 13 23 24 25 27 21 20 i Days at Minimum Coverage 2016 30 30 30 29 28 28 28 27 27 26 26 25 25 25 24 24 24 24 23 22 21 21 20 15 JANUARY FEBRUARY MARCH APRIL MAY JULY JUNE AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Y Days at Miniumum Coverage - Day Shift 23 21 24 30 25 21 28 24 27 28 26 30 ■ Days at Miniumum Coverage - Night Shift 25 20 25 29 28 25 22 24 26 30 27 24 Elk River Patrol Hiring Timeline Initial Job Posting -Close Date 1/2 - 1/12 Review and Score Applications 1/14 - 1/31 Complete Application Review/Interview Letters Sent -- 2/1 - 2/16 Initial Interview 2/18 - 2/23 Second Interviews 02/26-3/1 Third Interview. 3/5 - 3/9 Chief's Interview 3/12 Provide Background Packet 3/13 r -nduct Background Check 3/19 - 4/6 Tentative Job Offer 4/9 Physical and Psychological Test 4/13-4/20 Formal Job Offer Official Start Date Orientation 4/23 5/7 15/7-5/11 Phase I Field Training 5/14 - 6/17 Phase 11 Field Training "" 6/18 - 7/23 Phase III Field Training 7/24-8/21 Final Phase - 8/22 - 9/5 Solo 2018 9/6 2018 PATROL OVERTIME USE BUDGET CODE 101-4-2120-4102 YEAR AMOUNT BUDGETED ENDING AMOUNT USED 2003 30,000 7,143 2004 35,000 50,394 2005 35,000 55,479 2006 35,000 84,917 2007 85,000 81,484 2015 90,000 (Budget was amened from 35,000 to 85,000) 2009 90,000 84,384 2010 90,000 102,090 2011 90,000 89,399 2012 90,000 87,734 2013 90,000 75,596 2014 90,000 89,165 2015 90,000 100,403 2017 100,000 35,375 (As of July 1, 2017) Officers who bank hours cash out at year end. """ As of July 1, 2017 officers had roughly $37,000 in banked comp.