5.1. SR 09-13-1999
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Item # ,5; 1 .
River
MEMORANDUM
TO:
Mayor & Council
FROM:
Sandy Peine, City Clerk
DATE:
September 8, 1999
SUBJECT: Consider Recodification Process of City Code
PURPOSE:
The purpose of this memo is to educate the Council on the recodification
process of the City Code. It is also staffs intention to inform the Council of
the proposals the City has received for the recodification of the City Code.
. BACKGROUND:
The City Code was originally adopted on May 3, 1982. Prior to adoption, the
code was codified by the City's Attorney David Sellergren. Since that time
the code has been kept up-to-date by incorporating the new ordinance
amendments into the code.
WHAT WILL RECODIFICATION ENTAIL?
The City has budgeted to have the City Code recodified. Recodification of the
code will include a legal review of the Code and subsequent ordinances
against current state statutes and court decisions. The review will point out
conflicts, inconsistencies and obsolete provisions in conjunction with current
state statutes, as well as conflicts within the code itself. The Code will be
reorganized and renumbered to enhance usefulness.
It is also staffs intention to make the code available on disk to employees and
codeholders and on the internet for the public.
.
13065 Orono Parkway · P.O. Box 490. Elk River, MN 55330. TDD & Phone: (612) 441-7420. Fax: (612) 441-7425
. REQUEST FOR PROPOSALS:
The City sent out RFP's for recodification to five companies. Four RFP's were
received. (SEE ATTACHED RFP RESULTS CHART).
. General Code Publishers - $16,800
. Lea e of Minnesota Cities/American Le
. Sterling Codifiers, Inc. - $9,400
Michele McPherson and I reviewed the proposals. We each reviewed the
proposals independently and came to the same conclusion. I did a more
thorough review by conducting a telephone interview of each company and
checking the references of our top two choices.
.
Michele and I are recommending that the City hire Municipal Code
Corporation to recodify its city code. The main reason for this
recommendation has to do with the legal review process. The RFP required
that a legal review be provided. Sterling Codifiers, Inc., came in the lowest in
price however, the review process is done by publishers because there are no
attorneys on staff. Municipal Code Corporation has several Attorneys on
their staff to provide the legal review process.
REASONS FOR RECOMMENDING MUNICIPAL CODE
CORPORATION (MCC):
. There are several attorneys on staff
. Legal review of code provided by attorneys
. Conference with MCC Attorney, City Attorney and Department Heads
is part of the process which allows for much City participation
. Reference Checks - Chanhassan - Has been working with MCC since
1984 and is very satisfied with their service and process
. MCC works with 30-40 Minnesota Cities including St. Paul,
Minneapolis, Blaine and Eagan
. Kent Suelm of the LMC indicated that the League went through this
same RFP process and MCC was the League's 2nd choice.
ACTION REQUESTED:
.
Council approval to hire Municipal Code Corporation at $13,700 to recodify the city
code.
S :\COUNCIL\rfpmemo.doc
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