8.1. PRSR 09-13-2017 Item: 8.1
of
Elk
Memorandum
River
To: Parks and Recreation Commission
From: Steve Benoit
Date: September 6,2017
Subject: Staff Report
August Programs
• Open Gym • Super Hero
• Paddleboard 101 • Silly Science
• SUP Yoga • Hawaiian Luau
• Soccer Age Ages 5-6&7-8 • Fun in the Sun
• Soft Lacrosse Ages 5-8 • Half Day Hoops Basketball
• Termite T-Ball • Game On! 4 Girls
• Triple Play Thursdays • Youth Park Run Racing Series
• Triple Play Sundays • USTA Quick Start Tennis
Ages 6-8,9-10,& 11-14
• Camps: • Eager Elks Soccer
• BFF Girls Club • Eager Elks All Sorts of Sports
• Mad Science • Eager Elks Parent&Tot
• Yum-o! Bain! Cooking Soccer
• Extreme Boredom Busters • Eager Elks T-Ball
• Krafty Kidz
• W.O.W. ■ Special Events:
• Sneaker Club • Farmers Market
• Passport 2 Play • Riverfront Concerts
• Pirates &Princesses • Open Gym
• Dinosaur Explorer
Marketing
• Prepared for the "Party in the Park" event.We had staff play Plink-o and hand out flyers
promoting fall programs and events.
• Created weekly Farmers Market What's Happening posters
• Promoted 2 Historic Walking Tours
• Researched and booked 2 Black marketing signs for Spooktacular
h/ wEREI IT
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Report.docx
■ Facebook posts for August
■ City Website updates
• Submitted events to Chamber online calendar
• Started advertising for the following:
• Fallg
Pro rams
• Spooktacular
• Arena Craft fair
Dugout Project
At the August 21 City Council meeting,a funding plan to construct dugouts on four ballfields was
approved.
The dugout project began back in 2015,when the Parks and Recreation Commission allocated
funds out of the Park Improvement Fund towards athletic field improvements. One
improvement requested by the Elk River Youth Baseball Association was to have dugouts
installed on ballfields five and six at the Youth Athletic Complex. Staff worked with Youth
Baseball to develop a design and acquire bids for the project which came in at a final cost of
$75,400. Obtaining these bids was extremely difficult due to the project being small in scope,but
still requiring multiple vendors to complete. The Parks and Recreation Commission felt this was
too costly for dugouts on only two ballfields. The project was then presented to the City Council
at the September 21,2015 meeting and direction was given to staff to continue working on the
project in an effort to reduce the cost.
The Parks and Recreation Commission then set an$80,000 limit on the project,and stated that it
must address not only dugouts at ballfields five and six at the Youth Athletic Complex,but also
ballfields one and two at the Oak Knoll Athletic Complex-which also lacks dugouts. Because of
the challenges in acquiring bids for this project,staff hired Hoisington Koegler Group Inc.
(HKGI) to develop a new dugout plan and acquire bids. HKGI's services are approximately
$10,000. Their new plans feature a basic dugout design and an enhanced design dugout. HKGI
also experienced challenges securing bids and finally came in with a bid of$141,162 - $61,162
over the$80,000 budget for a basic dugout at one park and an enhanced dugout at the other
location. Due to the budget deficit,inquiries were put into the Elk River Youth Baseball and
Softball Associations to determine if they would partner financially with the City to cover the
funding gap. Youth Baseball has indicated that they are interested in partnering. Youth Softball
has indicated that they cannot partner due to recent changes in their Association, however will
attempt to fundraise to support the project. Youth Baseball,however,has indicated that in order
to see the dugout project completed in 2017 they will cover Youth Softball's portion of the
funding gap in addition to their own.
Youth Baseball has requested to have the enhanced dugout design installed on ballfields five and
six at the Youth Athletic Complex,and the basic dugout design on ballfields one and two at the
Oak Knoll Athletic Complex.
N:\Departments\Parks and Recreation\Commission\Packets\2017\09-13-17 PRC Packet\8.1 Recreation Managers Report.docx
y/ Item: 8.1
ElkMemorandum
River
To: Parks and Recreation Commission
From: Annette Bonin
Date: September 5,2017
Subject: Activity Center Report
Hot Topic(s) of the Month
Attendance for the month of August averaged 109 per day. Highlights of the month included
Grandparents and Grandchildren Day,and the Sweet Taste of Summer event. Both were
very successful and very well attended.
August Programs
• Bob Ross Method Painting Class
• Grandparents and Grandchildren Day
• Sweet Taste of Summer Event
• Master Gardeners Program
• Fabulous Friday Bingo
• Card Bingo
• Foot Clinic
• In House and Monticello Pool Tournaments
• Ladies Only Pool
• Fitness Classes—SAIL,Yoga,Cardio,Line Dance
• Cards—500, Smear,Bridge,Hand&Foot,Cribbage
• Hobby Groups—Woodcarving,Quilting,Book Club,Life's a Stitch
• Support Groups(4): Parkinson's,Alzheimer's,and Caregiver's
• Trips: Mystic Lake,Oliver Kelly Farm, Gull Lake Boat Cruise
Marketing Efforts
• Development and distribution of 1200 Senior Scene Newsletters
• Star News "Seniors On The Go" column and"Happenings" Section
• Constant Contact email blasts
• Event flyers at senior buildings in Elk River
• 18 Facebook Posts
• Postcards
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ATURE
report.docx
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Memorandum Item: 8.1
Elk1
River
To: Parks and Recreation Commission
From: Rich Czech
Date: September 6,2017
Subject: September Events
Upcoming events for September
• Craft Show September 16-17
• Ice goes back in Barn starting Sept 18
• Fall Learn to Skate Session begins Sept 18
ITowEBEi I ,
N:\Departments\Parks and Recreation\Commission\Packets\2017\09-13-17 PRC Packet\8.1-arena Report.docx NATURE