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09-27-1999 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, SEPTEMBER 27, 1999 e Members Present: Vice Mayor Thompson; Councilmembers Dietz, Farber, and Motin Members Absent: Mayor Klinzing Staff Present: Pat Klaers, City Administrator; Sandra Peine, City Clerk; Paul Steinman, Director of Economic Development; Tom Zerwas, Police Chief; Jeff Beahen, Asst. Police Chief; Gary Leirmoe, WWTS Lead Operator; Michele McPherson, Director of Planning 1. Call Meeting To Order Pursuant to due call and notice thereof. the meeting of the Elk River City Council was called to order at 6:00 p.m. by Vice Mayor Thompson. 2. Consider 9/27/99 Agenda The following amendments were made to the agenda: e It was noted that item 4.1 needed a 4/5 vote of the council and that items 4.2, and 4.3 were related to item 4.1. Because Mayor Klinzing was absent and Councilmember Motin would not be voting on the issue, due to a conflict of interest the items were continued to 10/11/99. Item #4.1, Request by Bridgeland Development Co. for Rezoning (R1 a to PUD), Case No. ZC 99-7 -- Continued to 10/11/99 Item #4.2. Request by Bridgeland Development Co. for Preliminary Plat (PreseNe Estates), Case No. P 99-10 -- Continued to 10/11/99 Item #4.3, Request by Bridgeland Development Co. for Conditional Use Permit Case No. CU 99-30 -- Continued to 10/11/99 Item #4.5, Planning Commission InteNiews - It was noted that one applicant had withdrawn. It was also noted that there were two vacancies on the Planning Commission and only one applicant. It was suggested that this item be postponed until the city has readvertised and received more applications. -- Postponed indefinitely Item #6.2. Consider AJlina Medical Clinic Offer to Purchase City Property - This item was postponed until a full council is present to consider the request. -- Postponed to 10/11/99. e COUNCILMEMBER FARBER MOVED TO APPROVE THE 9127/99 AGENDA AS AMENDED. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent Agenda Councilmember Motin requested the following amendments be made to the September 20, City Council minutes: City Council Minutes September 27, 1999 Page 2 e Item 6.2, the last paragraph should read as follows: Council member Motin suggested that the Whereas in the resolution containing the $1.00 amount be deleted in its entirety and suggested that Item # 3 also be deleted in its entirety. COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.10. 9/13/99 CITY COUNCIL MINUTES - APPROVED 3.1 b. 9/20199 CITY COUNCIL MINUTES - APPROVED AS AMENDED 3.2. CHECK REGISTER - APPROVED 3.30. PAY ESTIMATE #3 TO NORTHWEST ASPHALT, INC. FOR SCHOOL STREET IMPROVEMENTS IN THE AMOUNT OF $61,350.42 - APPROVED 3.3b. PAY ESTIMATE #6 TO S.R. WEIDEMA, INC. FOR EASTERN AREA IMPROVEMENTS IN THE AMOUNT OF $582,133.93 - APPROVED 3.4. EXEMPT GAMBLING PERMIT FOR CHURCH OF ST. ANDREW FOR BINGO ACTIVITY ON OCTOBER 17- 30 DAY WAITING PERIOD WAIVED APPROVED 3.5. AUTHORIZATION FOR STAFF TO ADVERTISE FOR BIDS FOR GROUP HEALTH INSURANCE FOR THE CONTRACT YEAR BEGINNING JANUARY 1, 2000 - APPROVED 3.6. AUTHORIZATION TO AWARD QUOTE FOR WORK ON EMPORIUM TO RIVERSIDE COMPANIES FOR APPROXIMATELY $10,000 - APPROVED COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.4. Discussion on Morrell Parkina Lot e Director of Planning Michele McPherson noted that the City Council requested staff to investigate a possible commercial parking lot at 809 Jackson Avenue. She stated that she reviewed the situation with the City Attorney, and the following concerns were raised: 1. The zoning code only allows parking lots as an accessory use and establishment of a parking lot as a primary use would require an amendment to the ordinance. 2. The parking lot would need to comply with standards set forth in the ordinance. 3. There is a concern with students safely crossing School Street if they park in the parking lot. Michele noted that she sent a letter to Larry Morrell outlining the city's concerns. Discussion was held by the council regarding the city's options. Council member Farber suggested that a possible interim use be considered, as this seems to be a temporary situation. e COUNCILMEMBER MOTIN MOVED TO TABLE THIS ISSUE UNTIL THE OCTOBER 11,1999, MEETING TO ALLOW STAFF TO GATHER MORE INFORMATION IN RELATION TO AVAILABLE OPTIONS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. City Council Minutes September 27, 1999 Page 3 e 5. Open Mike Lyle Talbot, 18771 Robinson Street, Dayton - stated that he owns property on 193rd Street. He indicated that the city has removed the street and he now has no access to his property. He further indicated that his property is being used as a catch basin for water runoff, which is causing his property to erode. He requested that the runoff problem be eliminated before winter, as he does not wish sand and salt to be sitting on his property. He questioned whether the city would contact the developer to correct the situation. The City Administrator noted that public right-of-way still exists for access and that staff would contact him and work with him to correct the drainage situation. 6.1. Request for Funds bv Initiative Foundation Director of Economic Development Paul Steinman indicated that information had been distributed to the City Council in June regarding the Central Minnesota Initiative Fund's request for funds. He noted that a letter to council from staff indicated that if there were no response from the council regarding this request staff would send a letter to the organization denying their request. He indicated that staff did not receive a response and therefore denied the request. He further indicated that the EDA and City Council both contributed $2,500 to the Central Minnesota Initiative Fund in 1997. e John Kalizooski of the Central Minnesota Initiative Fund indicated that the organization has changed its name to the Initiative Foundation. He updated the City Council on foundation activities and explained that the organization is a regional foundation involved with communities and economic development in 14 counties, including Sherburne County. Councilmember Dietz questioned what other municipalities within Sherburne County have made contributions to this organization. Mr. Kalizooski indicated that he did not have that information. It was the consensus of the council to continue this issue indefinitely until information can be provided as to what municipalities in Sherburne County are supporting this program financially. 6.3. Consider Release of Arts Council Funds The City Administrator suggested that the council continue this issue until adequate documentation is received from the Arts Council showing expenditures from the year 1999. COUNCILMEMBER DIETZ MOVED TO CONTINUE THIS ISSUE TO THE OCTOBER 25, 1999, MEETING PROVIDED THAT INFORMATION IS RECEIVED REGARDING 1999 EXPENDITURES. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.4. e Discuss MPCA Report Reoardino 1999 Annual Evaluation and Plannino Svstem for Wastewater Treatment Plant WWTS Lead Operator Gary Leirmoe reviewed the information presented in the 1999 Annual Evaluation and Planning System Report for the Wastewater Treatment Plant. He noted that the report indicates that the city is in compliance with the standards set by the MPCA. City Council Minutes September 27, 1999 Page 4 e Discussion was held by the council regarding the effect that the wastewater treatment plant expansion had on Section 7, financial and ordinance status. Discussion was also held regarding Section 1, the treatment system physical condition and the effect that the broken clarifier had on the score in that section. The City Administrator noted that the city has ordered a new clarifier that will be installed this year, and this should improve the score in this section by next year. COUNCILMEMBER DIETZ MOVED TO CERTIFY THAT THE ANNUAL EVALUATION AND PLANNING SYSTEM REPORT FROM THE MINNESOTA POLLUTION CONTROL AGENCY HAS BEEN DISCUSSED AND REVIEWED BY THE CITY COUNCIL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.5. Authorization to Purchase Police Vehicles Police Chief Tom lerwas noted that the Police Department requested quotes for the purchase of five police patrol vehicles. He requested council authorization to accept the quote from Elk River Ford at $21,211 per vehicle. The Chief noted that equipment certificates are planned to be used for this purchase. COUNCILMEMBER MOTIN MOVED TO AUTHORIZE THE PURCHASE OF FIVE FULL SIZE YEAR 2000 POLICE VEHICLES FROM ELK RIVER FORD AT $21,211 PER VEHICLE. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.6. Authorization to Hire COPS FAST Officer e Police Chief lerwas requested authorization to elevate Steven Sarazin from the position of pOlice reserve officer to a full time police officer position. He noted that this move would fill the city's last remaining position for the COPS FAST grant program. Council member Dietz stated that he would expect this person to be a patrol officer. Chief lerwas indicated that Mr. Sarazin would be on patrol until at least June 1, 2000, at which time the situation would be reviewed by the council. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE HIRING OF STEVEN SARAZIN AS A FULL TIME POLICE OFFICER WITH THE CITY OF ELK RIVER CONTINGENT ON HIS SUCCESSFUL COMPLETION OF ALL ASPECTS OF THE SELECTION PROCESS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 6.7. Authorization to Hire Crime Prevention Specialist CSO Police Chief lerwas requested council authorization to hire a full time Crime Prevention/CSO officer. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE STAFF TO HIRE DARREN MCKERNAN TO FILL THE POSITION OF CRIME PREVENTION OFFICER/CSO CONTINGENT ON HIM SUCCESSFULLY PASSING THE REMAINDER OF THE SELECTION PROCESS AND BEGINNING AT PAY GRADE 7, STEP A. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. e 6.8. Consider Worksessions to Discuss Council Priorities Discussion was held by the council regarding the concept of the council holding worksessions on a regular basis. Councilmember Motin suggested that the 4th Monday of the month be scheduled as a council worksession. It was also City Council Minutes September 27, 1999 Page 5 e suggested that worksessions could possibly be scheduled on a quarterly basis. Discussion was held regarding the timing of the worksessions. It was the consensus that for the October worksession a special meeting be called for 5 to 6 p.m. It was further the consensus of the council that the councilmembers contact the City Administrator with their priority issues so that they can be added to the worksession agenda. It was also suggested that the October 25th session could be used for a council priority brainstorming session. COUNCILMEMBER MOTIN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON MONDAY, OCTOBER 25, 1999, FROM 5 TO 6 P.M. TO BE HELD AS A WORKSESSION ON CITY COUNCIL PRIORITIES. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7. Other Business 7.1. Councilmember Farber requested an update on the townhouse project on Highland Avenue. The City Administrator updated the council on this project and noted that the City Engineer has been working with the developer regarding this issue, specifically the appearance of the pond area and the boulevards on Jackson and Highland. 8. Staff Uodates 8.1. Michele McPherson updated the council on the status of the office building on Main Street and the conditional use requirement to remove the house structure once the office building is constructed. She noted that staff has sent a letter to the property owner requiring him to move the house. She further noted that the property owner does not wish to remove the home. Following council discussion, it was the consensus of the council that the house be removed as this was a previous CUP requirement. e 8.2. The City Administrator updated the council on an issue relating to surface water management. He noted that the city has received a quote for work to repair three surface water management issues. These repairs are located on Simonet Drive, 5th Street and 189th Street. He indicated that the total quote was for $14,450 from D&M Excavating. He further noted that this would be funded from the surface water management fund. COUNCILMEMBER DIETZ MOVED TO APPROVE THE WORK AND QUOTE FROM D&M EXCAVATING FOR $14,450 TO REPAIR SURFACE WATER MANAGEMENT ISSUES ON SIMONET DRIVE, 5TH STREET, AND 189TH STREET. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 8.3. Councilmember Motin discussed the issue of the name of Trout Brook Farms. 9. Adiournment e There being no further business, the meeting of the Elk River City Council adjourned at 7:28 p.m. ~ ~aId- Sandra Peine City Clerk